Notice of Intent_Machine Tool Preventative Maintenance Plan_FA700026Q0041.pdf

NOTICE OF INTENT TO SOLE SOURCE

Solicitation Number: FA700026Q0041

Title: Preventative Maintenance and Repair Services for Machine Shop Equipment

Agency: Department of the Air Force, Air Education and Training Command, United States Air Force Academy (USAFA)

NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Product Service Code (PSC): J034 - Maintenance, Repair, and Rebuilding of Equipment - Metalworking Machinery Anticipated Award Date: 01 June 2026

1.0. Synopsis

Pursuant to the streamlined acquisition framework established by the Revolutionary FAR Overhaul (RFO) and FAR Part 12, the United States Air Force Academy (USAFA), 10th Contracting Squadron, intends to award a sole-source, firm-fixed-price contract to Phillips Corporation, Federal Division (CAGE: 3MPQ0), located at 7390 Coca Cola Dr STE 200, Hanover, MD 21076.

This acquisition is for comprehensive preventative maintenance, inspection, and repair services for a mixed fleet of eleven (11) mission-critical machine tools located at the USAFA Department of Mechanical Engineering (DFME). The anticipated period of performance includes a Base Year plus four (4) one-year Option Periods.

2.0. Justification for Sole Source

The decision to pursue a sole-source award is based on the following determinations in accordance with RFO guidelines for maximizing mission efficiency and reducing administrative lead time when only one viable source is identified:

• Market Research Results: A Sources Sought notice (FA700026Q0041) was posted to SAM.gov on [Insert Date]. Phillips Corporation was the sole respondent to this notice, demonstrating a lack of competitive interest or capability from other vendors to service this specific mixed fleet under a single contract vehicle.

• Exclusive OEM Authorization (HAAS): The fleet includes critical HAAS CNC machinery.

Phillips Corporation is the sole and exclusive factory-authorized distributor and service provider for HAAS Automation, Inc. for the United States Federal Government. No other vendor is authorized to perform OEM-certified maintenance or access proprietary OEM diagnostic tools for these specific machines within the federal sector.

• Mixed Fleet Capability: For the non-HAAS machinery (including Kent, Clausing, Bridgeport, Flow, FANUC, and Titan), Phillips has demonstrated the capability to utilize technicians who possess the requisite qualifications and training to execute maintenance in accordance with industry standards. Furthermore, Phillips has formally committed to engaging directly with the applicable OEMs or authorized providers should proprietary support or OEM-specific certification be required. Consolidating this mixed-fleet requirement under a single, capable prime contractor provides the Government with critical operational efficiencies and cost avoidance compared to administering multiple piecemeal OEM contracts.

3.0. Statutory Authority

This action is executed under the authority of FAR Part 12, as modified by the Revolutionary FAR Overhaul (RFO) Companion Guide, which permits contracting officers to utilize streamlined single-source negotiations when market research (including a published Sources Sought) yields only one capable and responsible source that can satisfy the agency's consolidated mission requirements.

4.0. Submission of Capabilities

This Notice of Intent is not a request for competitive proposals or quotations. However, any vendor that believes it can provide the required services for the entire mixed fleet (including the exclusive HAAS equipment) may submit a detailed capability statement.

Capability statements must be submitted via email to ronald.wilson.26@us.af.mil and dawson.hopkinson@us.af.mil no later than 12 May 2026 at 10:00 AM MDT. The Government will evaluate any submissions solely to determine whether to open the requirement to competition. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Contracting Officer.

5.0. Point of Contact

Ronald Wilson ronald.wilson.26@us.af.mil

Dawson Hopkinson dawson.hopkinson@us.af.mil mailto:ronald.wilson.26@us.af.mil mailto:dawson.hopkinson@us.af.mil mailto:ronald.wilson.26@us.af.mil mailto:dawson.hopkinson@us.af.mil

6.0. OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, James Anderson

8110 Industrial Drive, Ste 103

USAFA, CO 80840

Telephone number 719-333-3829

FAX 719-333-9018

Email: james.anderson.72@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.