FA700026Q0016 Combined Synopsis Solicitation USAFA Chemical Compound Database.pdf

COMBINED SYNOPSIS SOLICITATION

Request for Quote FA700026Q0016

U. S. Air Force Academy

USAFA Chemical Compound Database

This is a combined synopsis/solicitation for a commercial item prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700026Q0016. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 01 Oct 2025, Defense Federal Acquisition Regulation Supplement (DFARS) change 11/10/2025, effective 10 Nov 2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change 10/16/2024, effective 16 Oct 2024.

The associated North American Industry Classification Systems (NAICS) Code is 513210 Software Publishers, with a size standard of $47 Million. The Product Service Code (PSC) used will be 7A21

- IT and Telecom - Business Application Software (Perpetual License Software).

The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm fixed price contract to a vendor or authorized reseller that can meet the required salient characteristics for the Chemical Compound Database.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote.

Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase of one Chemical Compound Database IAW the CLIN schedule below and Attachment 1 – FA700026Q0016

Chemical Compound Database Salient Characteristics.

Period of Performance (PoP): The database shall be supplied to USAFA for the entire PoP. The PoP consists of a 12-month base year period and four 12-month option year periods as listed in the CLIN schedule below.

Note: All CLINs are Firm Fixed Price (FFP).

CLIN Item Quantity Unit Unit Price

Total Price

Chemical Compound Database

PoP: 8 Feb 2026 – 7 Feb 2027

See Attachment 1 - FA700026Q0016 Chemical Compound Database Salient Characteristics

1 Each

Option Year 1 - Chemical Compound Database

PoP: 8 Feb 2027 – 7 Feb 2028

See Attachment 1 - FA700026Q0016 Chemical Compound Database Salient Characteristics

1 Each

Option Year 2 - Chemical Compound Database

PoP: 8 Feb 2028 – 7 Feb 2029

See Attachment 1 - FA700026Q0016 Chemical Compound Database Salient Characteristics

1 Each

Option Year 3 - Chemical Compound Database

PoP: 8 Feb 2029 – 7 Feb 2030

See Attachment 1 - FA700026Q0016 Chemical Compound Database Salient Characteristics

1 Each

Option Year 4 - Chemical Compound Database

PoP: 8 Feb 2030 – 7 Feb 2031

See Attachment 1 - FA700026Q0016 Chemical Compound Database Salient Characteristics

1 Each

Delivery: Electronic delivery required.

Inspection and Acceptance: The Government will inspect and accept supplies and services at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies and services.

II. SOLICITATION INSTRUCTIONS

1. IAW FAR 13.004, in all instances throughout this solicitation any use of the word

"proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order".

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below apply to this acquisition.

ADDENDA TO FAR 52.212-1

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via email to:

10th Contracting Squadron

10 CONS/PKB

POCs: Email Addresses: Phone Numbers:

Ms. Katlyn Blacksten katlyn.blacksten@us.af.mil 719-333-3142 Mrs. April Delobel april.delobel.1@us.af.mil 719-351-4413

(2) Quotes must be submitted by 10:00 A.M. Mountain Standard Time (MST) on

22 Jan 26

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Interchanges. FAR 52.212-1(g) is amended as follows:

The Government intends to award a contract without interchanges with respective Offerors. The Government reserves the right to conduct interchanges with all, some, or none of the Offerors if deemed in its best interest.

d. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing via email no later than 2:00 PM MST on 20 Jan

26. Answers will be compiled and posted electronically to the SAM.gov website:

https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

e. Quotation preparation instructions

(1) General Instructions. The quoter shall submit their quote to include the following:

solicitation number, contact name, address, e-mail and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information (if applicable). The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the FAR and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(3) Specific Instructions:

(a) PRICE QUOTATION. Submit the price quote on company letterhead in response to this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

If a tariff must be paid on the offered items, the vendor shall state the country and tariff percentage rate with the quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item.

(b) TECHNICAL CAPABILITY

DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the salient characteristics specified in Attachment 1.

Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. Quoter must provide written documentation that shows they are an authorized reseller of the quoted product if they are not the manufacturer.

(c) PAST PERFORMANCE. The vendor’s exclusions will be checked on SAM.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed IAW DFARS provision 252.204-7024, Notice on the Use of the Supplier Performance Risk System. Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/Contractors available at:

https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

(d) CONTRACT DOCUMENTATION:

(i) IAW FAR 52.204-7(b)(1), quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is and at time of award (see FAR clause 52.204-13, System for Award Management Maintenance, for the requirement to maintain SAM registration during performance and through final payment). Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 (Deviation 2025-O0003 and 2025-O0004) -The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. Pursuant to FAR https://www.sam.gov/

12.602 contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD.

In accordance with FAR part 12 and FAR part 13, the Government is conducting a competitive best value acquisition and will make the award decision based on price and technical capability of responsive quotes and may conduct comparative evaluations between quoters. This approach allows the Government to accept other than the lowest priced quote or other than the quote with the highest technical rating to achieve a best-value award decision. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider technical capabilities including the ability to meet or exceed the minimum specifications and may include warranties, delivery schedule, and special features related to the US Air Force Academy's specific equipment use case and mission priorities.

IAW FAR 13.106(a)(2)(iii), solicitations using simplified acquisition procedures are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.

The Government will assess the quoter's performance using DFARS provision 252.204- 7024, Notice on the Use of the Supplier Performance Risk System. The Government reserves the right to award no contract at all.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addenda listed below applies to this acquisition.

Addendum to 52.212-4(c) Changes. Administrative changes in the terms and conditions of this contract may be written unilaterally by the Government. All other changes in the terms and conditions of this contract may be made only by written agreement of the parties.

5. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (Oct 2025) applies to this acquisition. See Attachment 2 – FA700026Q0016 Provisions and Clauses.

6. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments:

Attachment 1 - FA700026Q0016 Chemical Compound Database Salient Characteristics Attachment 2 - FA700026Q0016 Provisions and Clauses