FA700026Q0008 Combined Synopsis Solicitation - FY26 LGRC Cadet Military Uniform Accessories.pdf

FA700026Q0008

REQUEST FOR QUOTE FA700026Q0008

FY26 USAFA LRS/LGRC CADET MILITARY UNIFORM ACCESSORIES

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700026Q0008. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 1 Oct 2025, DFARS Change 10 Nov 2025, and DAFFARS Change 16 Oct 2024.

***Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any cost. ***

This requirement is being competed as a 100% small business set-aside. All responsible small business concerns may submit a quote, which if received timely, will be considered. The North American Industry Classification System (NAICS) code for this project is 315990 with a size standard of 600 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm fixed price purchase order to a manufacturer or supplier for Military Uniform Accessories as specified in Atch 1_USAFA Military Uniform Accessories Specifications.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000), Atch 3_ DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate, must be completed and submitted with the quote.

The purpose of this combined synopsis and solicitation is for the purchase and delivery of Military Uniform Accessories IAW the CLIN schedule below. All CLINs are Firm Fixed Price (FFP).

Item Description Quantity Unit

0001 INSIGNIA, SERVICE, CADET [EAGLE]

IAW Atch 1_USAFA Military Uniform Accessories

2,000

EA

Specifications Product Service Code: 8455 Pricing Arrangement: Firm Fixed Price

0002 INSIGNIA, 2ND LT, GOLD, PIN-ON

IAW Atch 1_USAFA Military Uniform Accessories Specifications Product Service Code: 8455 Pricing Arrangement: Firm Fixed Price

1,700

0003 INSIGNIA, 2ND LT, SUBUED, OCP, HOOK-BACK

Specifications Product Service Code: 8455

1,800

0004 INSIGNIA, 2ND LT, SUBUED, OCP, SEW-ON

Specifications Product Service Code: 8455

800 EA

0005 INSIGNIA, SF, OFFICER, COLLAR DEVICE

Specifications Product Service Code: 8455

70 EA

0006 INSIGNIA, SF, OFFICER, BUTTON KIT

Specifications Product Service Code: 8455

80 EA

0007 INSIGNIA, U.S., METAL, SILVER

Specifications Product Service Code: 8455

950 EA

0008 SHOULDER BOARDS, 2ND LT, MNS

Specifications Product Service Code: 8455

300 EA

0009 SHOULDER BOARDS, 2ND LT, WMNS

Specifications Product Service Code: 8455

200 EA

0010 SHOULDER MARKS, 2ND LT, MNS

Specifications Product Service Code: 8455

400 EA

0011 SHOULDER MARKS, 2ND LT, WMNS

Specifications Product Service Code: 8455

400 EA

0012 BOWTIE, MESS DRESS MNS

Specifications Product Service Code: 8455

0013 CUFFLINKS & STUDS

Specifications Product Service Code: 8455

1,100 EA

0014 CUMMERBUND, MESS DRESS, MNS

Specifications Product Service Code: 8455

0015 CUMMERBUND, MESS DRESS, WMNS

Specifications Product Service Code: 8455

0016 SUSPENDERS, BUTTON TYPE, WHT

Specifications Product Service Code: 8455

1,100 EA

0017 TIEBAR, HAP ARNOLD, MNS

Specifications Product Service Code: 8455

450 EA

0018 NECK TAB, MESS DRESS WMNS

Specifications Product Service Code: 8455

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

Delivery schedule: Requesting delivery within 120 days after receipt of order (ARO). Submit delivery terms in Atch 2_Price Schedule FA700026Q0008.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a Request for Quote. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order".

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

Email addresses: POC:

Ms. Danielle Hyde Ms. Melinda Lingley danielle.hyde.2@us.af.mil

2) Quotes must be submitted by 17 December 2025, 10:00 A.M. Mountain Standard Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: “Multiple quotes will not be accepted.”

c. Late submissions. FAR 52.212-1(f) is amended as follows:

1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to melinda.lingley@us.af.mil the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract award. FAR 52.212-1(g) is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price requirements contract without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.”

e. Multiple Awards. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows: “The Government intends to award a contract on an “all or none” basis, multiple awards shall not be contemplated.”

f. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 15 December 2025, 10:00 A.M.

Mountain Standard Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

g. Quotation preparation instructions:

1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

2) Specific Instructions.

(a) PRICE QUOTE. Submit the price quote IAW the contract line-item (CLIN) structure listed in Atch 2_Price Schedule FA700026Q0008 of this solicitation. Price shall be firm-fixed-price and must include shipping costs. Do not list shipping costs as a separate line item. Shipping will be F.O.B. destination. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE. The quoter shall submit descriptive literature.

Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. For the quote to be considered by the Government, it must meet the salient characteristics specified in Atch 1_USAFA Military Uniform Accessories Specifications.

(c) PAST PERFORMANCE. The vendor’s exclusions will be checked on sam.gov.

In addition, the vendor’s supplier performance risk system (SPRS) will be assessed.

Authorized representatives of the quoter for which the assessment was conducted may access SPRS to view their own summary level scores, IAW the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf.

(d) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management

(SAM), https://sam.gov/, at the time of quotation is submitted in order to comply with the annual representations and certifications requirements.

Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a complete copy of the following provision that requires fill-in text:

FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

DFARS 252.225-7000, Buy-American – Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. Atch 3_DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate must be completed, signed and submitted with the quote.

(End of Addendum)

3. The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

(Nov 2021), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-2:

BASIS FOR AWARD:

a) This is a competitive acquisition in accordance with FAR part 12 and part 13. The

Government will submit an offer in the form of a contract to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness.

Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. SPRS will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023). The Government will select the awardee that represents the best value based on price, past performance, and technical capability.

b) All quotes received will be ranked from lowest to highest total quoted price. An evaluation will be conducted for the three lowest priced proposals. If none of the lowest priced offerors are evaluated as "best value" considering price, technical capability, and past performance, the Government reserves the right to add the fourth or higher offerors, if needed. The Government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

a) Paragraph (a) Inspection/Acceptance is supplemented as follows:

(3) Inspection and acceptance will be accomplished by the Cadet Store Officer or his/her authorized representative as the technical representative for the Contracting Officer for the purpose of technical surveillance of workmanship and conformance with specifications.

(4) The Government will reject the items if they do not meet the specifications provided.

For rejected items, the contractor shall remanufacture and deliver corrected items within 30 days.

(5) Acceptance shall take place after the inspection has been completed.

b) Text in paragraph (c) is deleted and replaced with the following: (c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

c) The following explanatory notes are supplemented to the clause as follows:

(w) Explanatory notes.

(1) PACKAGING AND MARKING.

(i) Shipping carton(s) shall be marked to indicate the contract number, stock number, quantity, commodity nomenclature and name of contractor. Additionally, carton(s) shall be "MARKED FOR F4BR31" and have applicable bar code(s). The shipping cartons within each shipment shall be numbered as to the quantity shipped (1 of 5, 2 of 5, etc.).

(ii) The items shall be packaged in a manner that shall afford adequate protection against deterioration and damage during shipment to the USAF Academy for immediate use. Any addition to any special marking required by the contract or order to the interior and exterior packages shall be marked in accordance with MIL-STD-129. Palletized and shrink-wrapped/banded shipments are recommended.

(iii) Packing Lists. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment and shall break down the contents of each numbered box.

(2) HOURS OF DELIVERY

(i) Delivery of items under this contract shall be completed between the hours of 7:30 A.M. and 3:30 P.M., Monday through Friday, except as otherwise specified in the contract. Allot time for entrance to base as wait times may be longer than anticipated.

No deliveries are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January Washington's Birthday (President's Day) - Third Monday in February

Memorial Day - Last Monday in May Juneteenth - 19 June American Independence Day - 4 July Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - Fourth Thursday in November Christmas Day - 25 December

(ii) In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday.

Attachments to this Solicitation:

1. Atch 1_USAFA Military Uniform Accessories Specifications

2. Atch 2_Price Schedule FA700026Q0008

3. Atch 3_ DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate

4. Atch 4_Provisions and Clauses FA700026Q0008