FA700025Q0048 Combined Synopsis Solicitation - FY25 USAFA 94_98_70 FTS Alternate Duty Uniforms.pdf

Request for Quote FA700025Q0048

FY25 USAFA 94th, 98th, 70th FTS Alternate Duty Uniforms

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700025Q0048. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 17 Jan 2025, DFARS Change 17 Jan 2025, and Department of Air Force Acquisition Circular (DAFAC) Change 2024-1016, effective 16 Oct 2024.

This requirement is 100% small business set-aside. All responsible small business concerns may submit a quote, which if received timely, may be considered. The North American Industry Classification System (NAICS) code for this project is 315210 with a size standard of 750 employees.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award multiple firm fixed price five-year Blanket Purchase Agreements (BPAs) for the purchase, embroidery, screen printing, and delivery of alternate duty uniforms as specified in Atch 3 - 94th FTS Uniform Requirements_Salient Characteristics_Logo and Atch 4 - 98th FTS Uniform Requirements_Salient Characteristics_Logo and Atch 5 - Advance Soaring Uniform Requirements_ Salient Characteristics_Logo.

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

Delivery schedule: 30 days after receipt of order (ARO).

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment cannot be made until the Government has accepted the supplies and they pass inspection.

It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated in accordance with (IAW) DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. Atch 6_DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate must be completed, signed and submitted with the quote. Trade agreements do not apply to this acquisition IAW FAR 25.401(a)(1).

II. SOLICITATION INSTRUCTIONS

NOTICE TO QUOTERS: The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government has no obligation to reimburse a quoter for any costs associated with supplying a quote under any circumstance

1. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POC: Email addresses:

Ms. Melinda Lingley Ms. Danielle Hyde melinda.lingley@us.af.mil danielle.hyde.2@us.af.mil

2) Quotes must be submitted by 20 May 2025, 10:00 A.M. Mountain Daylight Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: “Multiple quotes will not be accepted.”

c. Late submissions. FAR 52.212-1(f) is amended as follows:

1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract award. FAR 52.212-1(g) is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price blanket purchase agreement without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.”

e. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 6 May 2025, 10:00 A.M. Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

f. Quotation preparation instructions:

1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

2) Specific Instructions. Quotes shall consist of five parts, as identified below.

(a) PRICE QUOTATION. Complete each field highlighted in yellow on Attachment 1

– Pricing Template FA700025Q0048. If quoter is unable to furnish all items, complete all fields quoter is able to supply. Prices shall be firm-fixed price. Any applicable shipping costs must be factored into the unit price of the line item. Do not include a separate line item for shipping charges. Special terms and conditions such as minimum order requirements should be included with the price list. The Contracting Officer may request items be added or removed from the price list at any time. The Government will not provide contract financing for this acquisition.

(b) PAST PERFORMANCE INFORMATION. Addendum to 52.212-1(b)(10).

(i) Only references for recent and relevant contracts are desired.

(ii) Quoters shall provide a list of no more than three of the most relevant contracts

(similar in scope and magnitude to the effort and complexities this solicitation requires) performed for Federal, state, and local government agencies and/or commercial customers within the last three years from the closing date of this solicitation. Contract number, points of contact, email and phone number shall be provided for each reference listed.

(c) DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the salient characteristics specified in Atch 3 - 94th FTS

Uniform Requirements_Salient Characteristics_Logo and Atch 4 - 98th FTS Uniform Requirements_Salient Characteristics_Logo and Atch 5 - Advance Soaring Uniform Requirements_ Salient Characteristics_Logo. The quote must include a statement detailing how all salient characteristics listed will be met. Include any applicable descriptive literature, such as illustrations, specification sheets, pictures, or product brochures that clearly identify that the quote meets the Government’s requirements.

(d) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

DFARS 252.225-7000, Buy-American – Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103.

Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items;

therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. Atch 6_DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate must be completed, signed and submitted with the quote. Trade agreements do not apply to this acquisition IAW FAR 25.401(a)(1).

(End of Addendum)

III. BASIS FOR AWARD

1. The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-2:

a) This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government intends to award multiple BPAs resulting from this solicitation to responsible quoters that represent the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. SPRS will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS)

(Mar 2023). The Government will consider price, technical capability, past performance, and other terms and conditions to award a best value that is most advantageous to the Government.

b) The Government will prioritize quoters that can furnish all items on Atch 1 – Pricing

Template FA700025Q0048; the Government reserves the right to award to vendors that can only provide a percentage of items. The Government reserves the right to award no BPA at all depending upon the quality of quotes received, and whether quoted prices are fair and reasonable. The Government reserves the right to award one, multiple, or no BPA at all, depending on the quality of quotes submitted.

2. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO 52.212-4:

a) Text in paragraph (c) is deleted and replaced with the following: (c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

Attachments to this Solicitation:

1. Atch 1 - Pricing Template FA700025Q0048

2. Atch 2 - Provisions and Clauses FA700025Q0048

3. Atch 3 - 94th FTS Uniform Requirements_Salient Characteristics_Logo

4. Atch 4 - 98th FTS Uniform Requirements_Salient Characteristics_Logo

5. Atch 5 - Advance Soaring Uniform Requirements_ Salient Characteristics_Logo

6. Atch 6 - DFARS 252.225-7000 Buy American - Balance of Payments Program Certificate

7. Atch 7 - FA700025Q0048 Terms and Conditions (Dated 8 April 2025)