PWS_Appendix_A,_Workload_Data.pdf

PWS Appendix A, Workload Data

Section 1: Workload Data The workload data provided herein are a combination of estimated or actual work based on continuing and new PWS requirements. The workload data may reflect the processes used by the current SP to perform work and may not accurately reflect the workload experienced by a different SP using different processes to deliver the services required by the PWS. SPs are cautioned to carefully review the requirements of the PWS and develop a staffing plan and workload estimate that accurately reflects their approach to delivering services in the solicitation. Due to new Air Force processes being instituted during the development of this solicitation, the workload for some areas have been estimated to the best of the Government’s ability. Should during the course of the contract, the SP see a variance in the workload of any area of more than 10% (plus or minus) from the listed workload data, the SP shall follow the processes listed elsewhere in the PWS for a Contract Adjustment.

The workload presented here is not all encompassing of the day-to-day requirements outlined in the PWS. The Workload items mentioned in this section are the areas that the Government anticipates having the most significant impact on the SP’s ability to perform successfully on this contract and provide the level of service required to meet 10 CES Customer needs.

Section 2: General

Population

Population

Installation

Civilian Employees

Military

Cadets

Preparatory School

Contractor

Family Members

NAF

Employees

Academy 1400 2000 4200 200 700 2000 500

Bullseye 0 0 0 0 0 0 0

Farish 0 0 0 0 0 0 5

Section 2.8 Meetings, Councils, and Boards Represents the average number of meetings and other functions that have occurred over the last 3 years where the service provider is the OPR or Attendee.

Meeting, Councils and Boards Description/Title

(OPR/

Attendee)

Avg # Per Year

Location

10 ABW Customer Update Prebrief OPR 12 Base 10 CES and 10 CONS Interface OPR 26 Base 10 CES and Corps Of Engineers Weekly Meeting OPR 52 Base 10 CES Staff meetings OPR 52 Base BAMP Working Groups OPR 16 Base BCAMP Working Groups OPR 4 Base CE Unit Control Center (UCC) Operations OPR 10 Base Construction Meetings OPR 750 Base Construction Site Inspections OPR 750 Base Construction Site Tours OPR 40 Base Cultural Resources Native American Tribal Visits OPR 8 Base Design Review Meetings (35%-65%-95%) OPR 120 Base Design Review Charrettes OPR 10 Base Disaster Response Force Meetings OPR 12 Base ESPC Annual Savings Verification Meeting OPR 6 Base Emergency Management Support Team (EMST) Meetings OPR 12 Base Emergency Management Representative Meetings OPR 4 Base Emergency Management Working Groups OPR 4 Base Environmental Impact Analysis Process (EIAP) Subcommittee OPR 12 Base Engineer Design/Construction Meetings OPR 52 Base Engineering MILCON status meetings (1 per MILCON contractor/week) OPR 104 Base Engineering SABER status meetings (1 per SABER contractor/week) OPR 156 Base ESOH Councils OPR 4 Base Facility Managers Briefings (includes initial training sessions) OPR 8 Base Furniture Requirements Meetings OPR 6 Base Installation Facilities Board meetings OPR 4 Base Installation Facilities Board Working Group meetings OPR 12 Base Joint Personal Property Shipping Office (JPPSO) Meetings OPR 3 Base Newcomers Briefings OPR 12 Base Quarterly Customer Updates (ABW, SUPT, AD, DF, CW, PL, 306 FTG) OPR 28 Base Smooth Move Briefings OPR 4 Base Snow and Ice Control Committee meetings OPR 2 Base Space Allocation Board meetings OPR 4 Base Town Hall meetings OPR 4 Base Local Projects/DSW’s Over $25k Work coordination meetings OPR 24 Base Local Projects Work Final Inspections OPR 65 Base Traffic Safety Council meetings OPR 4 Base Traffic Safety internal coordination meetings OPR 12 Base Warranty Inspections OPR 30 Base Work Request Review Board (WRRB)/Pre-WRRB meetings OPR 52 Base 10 CS Project Coordination meetings Attendee 12 Base Base Exercise Hot Wash meetings Attendee 6 Base Cadet In-Processing planning meetings Attendee 6 Base Configuration Control Board (Information Technology) Attendee 4 Base Security Manager meetings Attendee 4 Base VIP Tours Attendee 12 Base

Meeting, Councils and Boards Description/Title

(OPR/

Attendee)

Avg # Per Year

Location

Information Systems Security Officer (ISSO) meetings (CE role) Attendee 4 Base 10 CS Quarterly Meeting for CSA/FSA Attendee 4 Base Base Advisory Council Attendee 12 Base 4th of July Event planning meetings Attendee 2 Base Basic Cadet Training Event planning meetings Attendee 4 Base Board of Visitors Event planning meetings Attendee 2 Base CORONA Event planning meetings Attendee 10 Base Cadet Graduation Event planning meetings Attendee 10 Base Home Football Games Event planning meetings Attendee 6 Base Parents' Weekend Event planning meetings Attendee 10 Base Preparatory School Graduation Event planning meeting Attendee 1 Base Recognition Week Event planning meeting Attendee 1 Base FM Year-End Close Out meetings Attendee 8 Base Quarters Improvement Committee Attendee 4 Base Flight line Advisory Committee Attendee 8 Base Airfield Operations Board Attendee 4 Base Project Bid Openings Attendee 65 Base Pre-Construction Meetings Attendee 65 Base ESOHCAMP Briefings Attendee 2 Base Storm Water Working Group Attendee 12 Base Jacks Valley Working Group Attendee 6 Base Community Action Information Board (CAIB) Attendee 4 Base

Relocation Assistance Coordinating Committee (RACC) Attendee 4 Base AF Relocation Assistance Program (RAC) Attendee 4 Base Anti-Terrorism Working Group, Threat Working Group Attendee 16 Base CATM Schedulers meeting Attendee 6 Base Unit Deployment Managers meeting Attendee 12 Base Various Local Community Planning/Coordination Meetings Attendee 60 Off Base Local Emergency Planning Committee (USAFA Role) Attendee 12 Off Base I-25 Corridor Task Force meetings Attendee 4 Off Base Pikes Peak Area Council of Governments Transportation Advisory Committee meetings

Attendee 12 Off Base

Pikes Peak Energy Council meetings Attendee 4 Off-Base

3.1 Engineering Management

3.1.3 Program Compliance -- Management Internal Control Toolset (MICT)

The below table shows the number of MICT questions the SP shall be responsible for updating/answering each quarter.

Required SP Support

Average Per Year MICT Questions Approximately 2,200 questions quarterly. Approx. 8,800

3.2 Professional Engineering Services

3.2.1 Project Design and Management

Number of Designs / Year

IDIQ <=$50k $50k to $100K

$101K to $250K

$251K to $500K

$501K to $1M

$1M to $5M (to include

UMMC)

$5M to $10M

Greater than $10M

(to include

MILCON)

Year Total

Average/Year 24 30 30 20 20 10 13 5 2 154

Inserts / Year 4 15 15 10 10 5 7 1 1 68

Est /Year 28 45 45 30 30 15 20 6 3 222

Estimated Total for Contract

196 315 315 210 210 105 105 42 21 1554

Designs included in the table include those designs being conducted/funded by a third party and require Liaison Duties and/or Design Contract Oversight in order for the design to be completed to meet USAFA Mission Requirements.

Inserts/Emergent Designs shall be for Emergency Projects (all Priority 3 type work) in order to meet mission requirements, or 10 ABW Directed Priorities (via the FBWG or IFB).

Number of Construction Projects Funded / Year

IDIQ <=$50k $50k to $100K

$101K to $250K

$251K to $500K

$501K to $1M

$1M to $5M (to include

UMMC)

$5M to $10M

Greater than $10M

(to include

MILCON)

Total

Average/Year 12 30 30 20 20 10 13 5 2 142

Inserts / Year 0 15 15 10 5 2 2 0 0 49

Est /Year 12 45 45 30 25 12 15 5 2 191

Estimated Total for Contract

84 315 315 210 175 84 105 35 14 1337

Construction Projects included in the table include those projects being managed by a third party and require Liaison Duties and/or Contruction Contract Oversight in order for the projects to be completed to meet USAFA Mission Requirements, USAFA Design Standards, and USAFA Facility Excellence requirements. Inserts/Emergent Construction Projects shall be for Emergency Projects (all Priority 3 type work) in order to meet mission requirements, or 10 ABW Directed Priorities (via the FBWG or IFB).

3.2.2.2 Planning and Support

The table below reflects the quantities and different types of comprehensive planning and other support actions.

Action Annual Average Off base issues (e.g. land use, transportation, environmental, encroachment, etc) 240

On base issues (e.g. facility sitings, site plans, architectural compatibility, land use, transportation, environmental, etc)

Explosive safety issues (e.g. standoff distances, land use compatibility)

Temporary and Permanent Airfield Obstruction Waivers

Installation Development Plan and 25 Area Development Plans

Develop/update once every 5 years or as conditions change;

Review/submit/validate annually

Drawing Reproduction (sheets per year) 1500

Land Surveying actions per year 56

Projects Programmed 222

3.3 Installation Management (CEI)

3.3.1 Real Property

Real Property Listing

The SAF-MIL(A)7115 Report is a complete listing of every facility and major (key) real property building equipment. The report does not include all RPIE items the Service Provider shall be responsible for maintaining, repairing and operating during the performance of this PWS. Refer to AFH 32-9007 Attachment 12 for additional RPIE type items that may not be included on the SAF-MIL(A)7115 Report. Each facility folder in the Real Property Office has a listing of these additional RPIE items (if they exist). These folders are available for review.

Real Property Actions

Real Property Actions Average Per

Total for Contract

Excess and Disposal actions 2 20

Claims for Reimbursement 3 25

Audits 2 20

Building Inventory surveys (20% of total inventory per year) 131 917

Historic Building Inventories (each building every 3-yrs) 6 42

Complete Boundary inspection 1 7

Completing & updating 7115 Reports 12 84 Capitalize costs for projects and work orders exceeding $250K in minor construction or increasing or decreasing square footage or space

40 280

Real property actions requiring Journal update 200 1400

Space Use Recommendations and Assignments 100 700

Acquire Real Property

The table below reflects the number of temporary and permanent Ingrant acquisitions that currently exist for USAFA as well as the quantity of acquisition packages processed per year.

Acquire Real Property Actions

Existing

Average Per Year

Acquisition Packages 1 (Minor)

Permanent Ingrants 24 2

Temporary Ingrants 3 1

3.3.1.4 Outgrants and Support Agreements

The table below shows the number of existing Outgrants and Support Agreements instruments that are renewed annually and the number of Outgrant instruments that are initiated annually.

Temporary Use of Real Property

Existing

Average Actions* Per Year

Total Actions for Contract

Outgrants Easements 31 3 31

Outgrants Leases (long term) 11 3 21

Outgrants Licenses 48 6 54

Outgrants One Time Use Licenses ** 3 100 700

Outgrants Permits 2 2 14

Outgrants Consents 5 1 10

Outgrants Right-of-Entry 0 3 21

Support Agreements 56 10 70

*Actions per year means establishment of new, update of existing, renewals of existing, or terminations of existing **One-time Use Licenses include Facility Use Licenses/Leases for events the 10 ABW agrees to support.

Support Agreements and Mutual Aid Agreements

The below table is a list of current and ongoing support agreements with SP responsibilities.

Support Agreements with Reimbursable Customers Mutual Aid Agreements

306th Flying Training Group (AETC) El Paso County Fire Dept

AAFES Colorado Springs Fire Dept

AFA Athletic Corporation (AFAAC) Tri Lakes, Woodmoor, and Monument Fire Dept

AFOSI 8FIS OL-A Pikes Peak Ranger District

AFROTC, Northwest Region Northeast Teller County Fire Protection District Army Corps of Engineers Black Forest Fire Dept

Area Defense Counsel Palmer Lake Fire Dept

Association Of Graduates (AOG) Woodmen Valley Volunteer Fire Dept

Civil Air Patrol (CAP) Colorado State Patrol

DoD Medical Examination Review Board (DODMERB) El Paso/Teller County E-911 Authority Board

Defense Automated Printing Service (DAPS)

Defense Commissary Agency (DeCA)

Falcon Foundation

Joint Personal Property Shipping Office (JPPSO) 10 MDG (Medical CE Support)

3.3.5.3 Historic Buildings

The table below lists the Cadet Area NHLD contributing and non-contributing resources. In addition, the entire USAFA is eligible for the National Historic Register.

Building

CO SHPO

ID

Resource Date of

Construction Classification Contributing

Status

2360 5EP3900 Vandenberg Hall 1958 Building Contributing

2354 5EP3899 Fairchild Hall 1959 Building Contributing

2350 5EP3897 Mitchell Hall 1958 Building Contributing

2348 5EP3896 Sijan Hall 1968 Building Contributing

2302 5EP3888 Arnold Hall 1959 Building Contributing

2304 5EP3889 Harmon Hall 1959 Building Contributing

2306 5EP3890 Cadet Chapel 1963 Building Contributing

2120 5EP3878 Planetarium 1959 Building Contributing

2170 5EP3880

Physical Education

Bld.

1962 Building Contributing

2410 5EP3901 Aerospace Lab 1959 Building Contributing

N/A N/A Terrazzo 1959 Site Contributing

N/A N/A Court of Honor 1959 Site Contributing

N/A N/A Retaining Walls 1958 Structure Contributing

N/A N/A Parade Grounds 1958 Site Contributing

N/A N/A Circulation System 1958 Site Contributing

5EP3911

Consolidated Education Training

Facility

Building

Non-Contributing

N/A N/A Tennis Courts 1959 Structure Non-Contributing

3.3.2 CE Information Technology

The table below reflects the quantities for processing IT-related service requests, equipment inventories, computer backup operations, and in-processing of new personnel.

CE Information Technology Actions Average Per

Work Order Management System (WOMS; formerly AF Form 3215) and Information Technology Network System Support

Information Technology Equipment Custodian (ITEC; formerly ADPE) annual inventory (more than 1300 items)

ITEC/GFE - Service Requests 5000

Audiovisual equipment - Service Requests 60

Hardware procurement, installation, maintenance, and upgrading/installing hardware (upgrades accomplished between life cycle upgrades)

ITEC/GFE Life Cycle Replacement (20% of 400 computers/laptops annually). Includes 12-hr load of Standard Desktop Configuration (SDC) with all applications.

ITEC/GFE Life Cycle Replacement (20% of 100 printers annually) 20

Autodesk Education Master Suite annual upgrade of 50 computers. Average time is 2 hours per computer.

ITEC setup for visiting groups of up to 10 people 5

Primary and Alternate EOC support for USAFA Events and home football games 18

Primary and Alternate EOC monthly operational checks and maintenance 12

Field Security Officer – (Visitors Group Security Agreement (VGSA); review and contract implementation at contract startup; annual reviews; and technical support)

Organization Security Manager: Perform all duties as required to support Information Assurance Manager (IAM), COMSEC, OPSEC, EMSEC, INFOSEC, & COMPUSEC

Software License Manager – Manage, inventory, and submit data to 10CS annually 1

IWIMS End of Session and maintenance 260

Server Backups & Maintenance (6 incremental and 1 full backup for 7 fileservers) 260

Manage Disaster Recovery for primary CE data server - includes restoring all data with share, security and permissions intact

Manage and perform offsite data storage for server backups 12

Web Administration – manage and maintain the internet, intra/interweb, and GeoConsole for GIS

Data call support for 10CS requirements (GeoBase accreditation, hardware/software, personnel accountability, and other IAM requirements)

Maintain DoD 8570 system accreditation ensuring DoD Information Assurance Certification and Accreditation Process (DIACAP), Enterprise Mission Assurance Support Service (eMASS), and Enterprise Information Technology Repository (EITDR) for the following systems: USAFA GeoBase; Industrial Control System (ICS) consisting of fire systems, security systems, Energy Management and Control System (EMCS), and Waste Water Treatment Plant (WWTP) systems. Perform 20% inspection of controls for each system making updates in EITDR and eMASS.

In-process new users for personnel requiring computer network access 30

In-process new users not requiring computer network access (i.e. process eQIP) 40

3.3.3 Environmental Management

Tasks Workload

Data includes average annual frequencies for overall management and common tasks associated with environmental compliance, pollution prevention, restoration, and resources.

Environmental Management Item Task Support

Average Per Year

Evaluations/Documentation 52 Lead Base Paint Actions Results 24 Prepare Documents 48 Engineering Project Reviews 550 Hazardous Waste Technical Assistance 52 Develop/Update Plans 15

Review External Plans 10 Regulatory Interface 12 USAFA Coordination 52

NEPA Coordination 270 Cultural Resource External Coordination 50 Regulatory Fees 5 Environmental Incident Response/Investigation

Hazardous Waste Manifest Tracking 18 EMS Implementation Events 48

Meeting/Briefings 416 ACES-PM Inputs 16 Permits 20 Air Permits Modifications 1 404 Permits 6 Hazardous Waste Sampling 18 Polychlorinated Biphenyls Program Sampling 2 Reports (Non-recurring) 12 Hazardous Waste Training 70

Pollution Prevention Training 12 Environmental Compliance & Assessment Mgt Pgm Training Sessions for customers

Environmental Restoration Program Actions 6

Air Quality Data Collection Events 96

Water Quality Issue Coordination/Interaction 36

Solid Waste, Recycling Actions 249

Recyclable Petroleum Products 52

Recycle Awareness Briefings/News Articles 10

Affirmative Procurement Working Group Mtgs 4

Hazardous Waste Containers Processed 700 Hazardous Waste Accumulation Points Managed

Hazardous Waste Accumulation Points Managers Trained

Environmental Management Item Task Support

Average Per Year

Hazardous Waste Accumulation Site Inspections

Hazardous Waste Accumulation Activities 104 Asbestos Actions (Including Inventory Updates)

Hazardous Materials (AF Form 3952) Actions 4000 Environmental Impact Analysis Process (AF Form 813)

CATEX 80

EBS (in-house) 30 EA (in-house) 2 Inputs for Guide to Facility Excellence 1

SHPO Letters/Follow-up Actions 45 Cultural Resource Management Plan Update 1 Cultural Resources Data Calls/Actions 10 Native American Consultation Actions 50 Monuments and Memorial Board Meetings 4 Historic Building Surveys 5 Archeological Site Surveys 2

ESOHCAMP Findings Closure Actions 100 Installation Restoration Program SAM Events 1 Installation Restoration Program Technical Support Actions

Installation Restoration Program Administrative Record Updates

Installation Restoration Program Landfill Maintenance/Inspections

Trails Maintenance Projects (Coordination) 10 Diesel Fleet Vehicle Emissions Reports 1 APENs 4 ODS Tracking Events 180 Safe Drinking Water Act Oversight Actions 15 WWTP Compliance Oversight Actions 12 Bio-Solids Sampling Events 8 Stormwater NOI / NOT Oversight Actions 14 SWPP Working Group Meetings 1 SW Monitoring (Outfall Inspections) 8 Update SWPP Plan 1 Floodplain/Wetland Reviews 1 Lead Base Paint Management Plan Update 1 Mulch Mgt. Plan Updates and Oversight 1 Integrated Solid Waste Mgt Plan Updates 1

Environmental Management Item Task Support

Average Per Year

Solid Waste Metrics Reporting Events 12 Hazardous Waste Explosive Ordinance Disposal Permitting

Polychlorinated Biphenyls Program Disposal Actions (Primarily Light Ballast)

Bioenvironmental Notifications/Coordination 12

Storage Tank Inventory 1 MSDS Inventory, Section 302 1 Toxic Inventory/Response, Sect 312 (Report) 1 Toxic Release Inventory, Sect 313 (Report) 1 Cultural Resources Inventories 4 Storage Tank Inspections (39 above ground) 468 Storage Tank Inspections (10 underground) 120 Tank Registrations 1 Customer Assistance Visits 20 EBS Preparation 6 Noxious Weed Control 300 acres

Fishing Lakes Weed & Algae Control 40 acres Miscellaneous Trails Maintenance 100 mhrs Tree Harvesting/Thinning with chipping 200 mhrs Tree Harvesting/Thinning w/out chipping 200 mhrs Scrub Oak Removal and Wildfire Mitigation 600 mhrs

Reforestation 100 mhrs

Habitat Improvements, Erosion Control, and Hand Reseeding

300 mhrs

Urban Tree and Shrub Management 100 mhrs

Tree Planting and Watering 1ft 100 mhrs

Tree Planting and Watering 4ft – 8ft 200 mhrs

Underground Storage Tanks

TANK

TANK

ID

STATE

ID

TANK

CONTENTS

TANK

SIZE

GAL

TANK

TANK

ID

STATE

ID

TANK

CONTENTS

TANK

SIZE

GAL

1 508-A1 UNLEADED GAS 500 30 8023-A1 DIESEL 500

2 508-A2 DIESEL 250 31 8114-A1 1870-1 USED OIL 1,000

4 1019-A2 GASOLINE 500 32 8121-A1 USED OIL 400

5 1066-A1 DIESEL 250 33 8122-A1 1879-1 USED OIL 1000

6 1085-A1 DIESEL 250 34 8122-A2 OIL 3,000

7 1101- A1 DIESEL 500 35 8122-A3 ANTI FREEZE 500

8 1101-A2 GASOLINE 500 36 8123-U1 7082-6 DIESEL 20,000

9 1101-A3 DIESEL 500 37 8123-U2 7082-7 UNLEADED GAS 20,000

10 2179-A1 MAG CHLORIDE 5,800 38 8125-A1 MAG CHLORIDE 6,500

11 2180-A1 DIESEL 1,000 39 8125-A2 MAG CHLORIDE 6,500

12 2180-A2 1300-1 UNLEADED 500 40 8125-A3 USED OIL 400

13 2242-A1 USED OIL 400 41 9030-A1 DIESEL 250

14 2410-A1 100 LOW LEAD 250 42 9031-A1 MAG CHLORIDE 6,500

15 2410-U1 10761-4 JP8 10,000 43 9031-A2 MAG CHLORIDE 6,500

16 2410-U2 EMPTY 2500 44 9040-A1 DIESEL 250

17 2560-A1 #2 DIESEL 636,000 45 9040-A2 UNLEADED 250

18 2560-U1 #2 DIESEL 30,000 46 9040-A3 MAG CHLORIDE

19 3024-A1 USED OIL 400 47 9040-A4 MAG CHLORIDE

20 3178-A1 GASOLINE 500 48 9040-A5 MAG CHLORIDE

21 3178-A2 DIESEL 500 49 9055-A1 1873-1 DIESEL 1,000

22 3178-A3 USED OIL 400 50 9059-A1 MAG HYDROXIDE 8,000

23 3179-A1 UNLEADED 250 51 9216-A1 1877-1 USED OIL 3,000

24 4102-A1 1016-1 DIESEL 3,000 52 9222-A1 100 LOW LEAD 500

25 4562-A1 1019-1 USED OIL 1,000 53 9222-A2 USED OIL 400

26 5120-A1 USED OIL 500 54 9203-A1 USED OIL 400

27 5120-U1 5989-6 UNLEADED 12,000 55 9231-A1 16189-1 DIESEL 1,500

28 5120-U2 5989-7 UNLEADED 12,000 56 10019

- A1

WASTE FUEL 250

29 5120-U3 5989-8 UNLEADED 12,000 57 10019

- U1

172-3 100 LOW LEAD 30,000

58 10019

- U2

172-4 JP8 15,000

3.4 Facilities Maintenance and Repair

Not included below are the manhours required to operate the Central Heat Plant and the Wastewater Treatment Plant.

The Heat Plant and Wastewater Treatment Plants are 24/7 operations and the SP’s proposal shall reflect the manning and costs necessary to operate them on a 24/7 schedule. The workload outlined below includes the anticipated workload to maintain (Preventative Maintenance) and repair (Corrective Work) those facilities.

3.4.1.4 Preventive Maintenance

Action Estimated Quantity

Estimated manhours to complete Govt-approved PM program (facility specific) per AF PMTL program

45,000 manhours annually

Annual Material Costs for PM’s (estimated) $900,000 annually

Active RPIE Assets (as of XX Aug XX) 9,057 items Total system loop volumes for systems requiring glycol (does not include HTHW) (heating/cooling) 180,000 gallons

Glycol required every year for replenishing of all heating and cooling systems (including HTHW system) (estimated) 120,000 gallons annually*

*This estimated amount is to be included in the SP’s Firm-Fixed PM costs. SP shall report the quantity of glycol purchased and location used on a quarterly basis. If the total amount is expected to exceed 120,000 gallons in any given year, the SP shall notify the Government prior to exceeding that amount and await a Contracting Officer’s decision prior to exceeding 120,000 gallons of Glycol purchased in any given year.

3.4.1.5 Direct Scheduled Work

Shown below are the approximate DSWs received and processed based on work priority. Average annual cost of DSW materials is $1,500,000. DSW limit for inclusion in the FFP contract price from SP is $50,000. That cost includes, labor, material, and equipment costs.

Work Priority Classification Monthly average Less than $10k $10k to $30k $30k to $50k Total 1 (Emergency) 80 2 1 83 3A (High) 200 2 1 203 3B (Medium) 300 2 1 303 3C (Low) 260 2 1 263 4A (Enhancement – Base Priority) 220 2 1 223 4B (Enhancement – Non-Priority) 90 2 1 93 Monthly Average Totals 1,150 12 6 1,168

3.4.1.6 Other Work

Work Type Quantity Estimate Frequency

SP-subcontracted services supporting DSWs $1,000,000 Annual Other labor not counted in DSWs/PMs/CWONs data (e.g.

travel time, material research, supervision by shop leads, 30,000 hours Annual

AF Form 1219 work (labor, materials, and subcontracted services) 9,000 hours/$30,000/$0 Annual

USAFA Events (labor, materials, and subcontracted services) 6,000 hours/$140,000/$40,000 Annual

Linear feet of pavement crack repairs (base/airfield) 26,400’(5 miles) / 10,560’ (2 miles) Annual

Square feet of pavement potholes -- Main Base 18,000sf 2,000 sq yds) Annual

Square feet of pavement pothole/spall repairs – Airfield 9,000sf (1,000 sq yds) Annual

Road Sweeping – centerline measured (2-lane / 4-lane ) 168 miles / 7 miles Weekly

Airfield Sweeping 5,500 sq yds Daily

Replacement fire extinguishers $10,000 Annual

Security panels and alarm points 41 panels/458 alarm points Annual

Flying days (sunrise to sunset, 6 days/week excluding holidays) 302 days of flying ops Annual

Estimated manhours to complete CWONs (non-facility specific) 30,000 hours Annual

Collection Work Order (for those items not priced under individual

CLINS) $500,000

Annual

Asbestos Abatement (associated to DSW’s) 10,000 sqft / 1000 linear ft of pipe Annually

Lead Based Paint Abatement (associated to DSW’s) 10,000 sqft / 1000 linear ft of pipe Annually

Mold Abatement (associated to DSW’s) 5 projects less than $50,000 each Annually

3.4.1.7 Planned Sustainment Work

The expected annual Planned Sustainment Work projects is $2,000,000. This includes Government funding of DSW’s that exceeded $50k and the Government agreed to fund the excess.

Average Annual Total Number of Projects Average Cost of Each Project

DSW’s exceeding $50k:

Between $50,001 and $100,000: 20 planned and executed $75,000

Between $100,001 and $200,000: 3 planned and executed $150,000

3.4.1.8 Work Clearance Requests

The expected annual numbers of work clearance and other similar requests are shown below.

New Renewal Emergency Lock-out Tag-out

Confined Space

Hot Energized Lead

Estimated Monthly 75 50 5 20 10 10 0 2

Estimated Annual 900 600 60 240 120 120 0 24

3.4.1.9 Powerwashing Athletic Facilities

Event Support Average Per Year

Customer

Indoor and Outdoor Tracks Annual power washing 2 AD

Indoor and Outdoor Tennis Courts Annual power washing. 36 AD

Outdoor Multipurpose Courts Annual power washing. 9 AD

Falcon Stadium Twice Annually (prior to Graduation, prior to first

Football Game each season)

2 AD

Natatorium Pool and Polo Pool Cleaned once every other year. 1 AD

3.4.22 Readiness and Emergency Management

3.4.22.1 Recurring Products

Below are samples of the products the R&EM office will be expected to produce as deliverables and their frequencies. This list may not be all inclusive.

Products Freq. Remarks

EM Quarterly Report USAFA Form

11/11A (MSG)

Quarterly Staffed to MSG Level for Signature

EM Quarterly Report USAFA Form

11/11A (CES)

Quarterly Signed by 10 CES/CC

SORTS Report Monthly Signed by 10 CES/CC ART Report Monthly Signed by 10 CES/CC DRRS Monthly Signed by 10 CES/CC EM Information Newsletter Quarterly INDRAC Annual

USAFA R&EM MICT

Checklists

Annual See AFI 90-201 for CCIP Program Guidance

10 CES DOC Statement Annual Reviewed and signed by 10 CES/CC on 19 Jul 13.

USAFA Installation Emergency Management Plan 10-2

Annual Extensive Staffing and Coordination Required (Note – Frequency May be lowering to an annual review/bi-annual update)

USAFA Civil Engineer Contingency Response Plan 10-211

Annual Extensive Staffing and Coordination Required (Note – Frequency May be lowering to an annual review/bi-annual update)

3.4.22.2 Training Classes

The below chart reflects the actual training load from past Option Years and the projected training load for EM and AT training to be provided by the EM Office. This list may not be all-inclusive and does not reflect any Service Provider management-dictated training/meetings.

Training Programs

Classes

Students

Remarks

Antiterrorism/Force Protection Level I

Service Provider (SP) is responsible to train CE Govt civilian, CE military, SP, and SP subcontractor personnel (currently provided as part of the SP orientation program.)

SP shall provide training to other CE service contract providers in coordination with the CE Service Contracts Manager and construction project contractors in coordination with the SP Construction Inspection Manager. In the first year of contract, all newly hired employees without this training will need this initial training.

Base populace

(BEPO)

12 500 Training conducted in USAFA Right Start (includes First Term Airman's Center (FTAC) as they attend USAFA Right Start).

Cadet BEPO 1 1100 Training conducted as part of Cadet Orientation.

Cadet Pre-deployment

CBRNE

Not all Cadet Summer Deployments require CBRN SS.

Some classes may be taught by the EM instructor in CW.

Typically not able to combine with Active Duty CBRN SS due to cadet class schedules and may have to teach this on weekends.

CBRNE Defense Survival Skills

Active Duty Classes. Typically deploy ~150 personnel per year. The SP should anticipate providing 8-10 one-on-one short notice classes to meet deployment needs.

Commander's EM Program Orientation

6 12 Required for new USAFA commanders. Some years are busier than others.

Contamination Control Team

Required as "Just In Time" training only. The SP shall have a lesson plan, certified instructors, and materials (primarily GFE) to provide this training on short notice.

EM Rep (Initial) 6 12 Classes result from change in assignment of unit EM representatives.

EM Rep (Refresher) 4 32 As required to meet refresher training requirements.

EOC (Initial) 12 36 Classes result from change in assignment of unit EOC representatives.

EOC (Refresher) 4 120 As required to meet refresher training requirements.

Emergency Management Support Team (EMST) (Initial)

Classes result from change in assignment of EMST members.

EMST Refresher 4 32 As required to meet refresher training requirements.

Shelter Management

Required as "Just In Time" training only. The SP shall have a lesson plan, certified instructors, and materials (primarily GFE) to provide this training on short notice.

Shelter-In-Place (SIP)

Training to be provided in conjunction with annual unit EM SAV for unit personnel assigned to areas with SIP kits.

Unit determines SIP locations and personnel who require training.

Unit Control Center 12 85 Classes result from change in assignment of USAFA UCC representatives.

3.4.22.3 Plans and Publications

Plan Status ECD

USAFA IEMP 10-2 OPR Published 17 Jul 13 N/A 10 CES CRP 10-211 OPR Last published on 17 Oct 11. The new BCE CRP 10-211

(replaces 32-2) is scheduled to be published in March 2014.

N/A

Other USAFA Plans 10 CES/CEX serves as the Unit OPR for reviewing of all external and internal plans and performs plan review and performs gathering/consolidation of reviews/inputs from all other CE offices. Plan development of other CE plans may be delegated to functional experts (i.e. the USAFA Snow Plan is developed by the Operations Flight with CEX in an advisory role as needed).

Currently, there are 34 additional USAFA Plans that CEX reviews.

N/A

3.4.22.4 Self-Assessments and Staff Assistance Visits

The following events are the planned self-inspection and SAVs that EM participates in annually.

Self-Assessments Frequency OPR

16 Unit EM Rep SAVs (to other units) Annual CEX Security Safe Inspection Self- Assessment Monthly CEX Records Management SAV Annual CEX 10 CES Unit Emergency Mgmt Self- Assessment Semi- Annual CEX AT/FP Self- assessment Semi- Annual CEX Equipment Inventory Inspection Semi- Annual CEX SORTS Self- Assessment Semi- Annual CEX CE Shelter-in-Place Assessment Annual CEX AT/FP Program Review Annual ATO Equipment SAV Annual 10 LRS UDM Self-Assessment Semi- Annual CEX Security Safe Inspection SAV Annual CEOX UDM SAV Annual IDO

3.4.22.5 Logistics and Equipment

The SP EM Office manages EM related Government Furnished Equipment (GFE) to include Technical Order management and Precision Measuring Equipment Listing (PMEL) management. A total of 38 items require PMEL calibration. This list may not be all-inclusive and does not reflect any Service Provider-dictated equipment or personal protective equipment required to perform mission.

Item Quantity Required

Response Equipment

4F9WM UTC 1 GFE

Land Mobile Radios 16 GFE Response Laptops 8 GFE

Item Quantity Required

Detection Equipment Chemical

AreaRaes 16 GFE Multi Rae Plus PGM 50 4 GFE Rae Link 3 6 GFE PPBRae - 3000 2 GFE

ADP2000 3 GFE

AHURA First Defender 1 GFE

HAZMAT ID 1 GFE

Radiological ADM 300 “B” Kit 6 GFE ADM 300 “C” Kit 4 GFE Gamma Rae II 4 GFE GR-135 Plus Identifier 1 GFE

Biological Radeco Air Sampler 6 GFE Venturi Flow Calibrator 1 GFE

DFU 2000 4 GFE

Wet Bulb Meter 1 GFE

4.1 Government-Furnished Property

4.1.2 Government-Furnished Facilities

There are spaces in the following facilities are for the Service Provider’s use. The SP may use the space for storage, offices, or other purposes directly related to performing PWS requirements. Furniture provided in these areas becomes the Service Provider’s property. When items become unserviceable, the Government will not replace these items.

Bldg No. Room Building Location Description

2348 Cadet Area - Sijan Hall Maint Shop 1B3 Falcon Zone

2350 Cadet Area - Mitchell Hall Maint Shop in tunnels

2355 GM110 Cadet Area - Fairchild Hall Shop Room

2360 1C5A Cadet Area - Vandenberg Hall Falcon Zone Workshop

Maint Shop 1G13 Cadet Area - Vandenberg Hall Industrial Control Systems Shop

Misc Rec Bldg Cadet Area - Vandenberg Hall Structural Break Room and Storage

2560 Central Heat Plant Heating facility west of golf course Heat Plant (includes offices and break room)

2561 Stor CV Fclty Heating facility west of golf course

Heat Plant storage

2562 Maint Shop Heating facility west of golf course used for refrigerant storage

5223 Airmen Dorm Office Community Center - Dorm Office Space

109A Community Center Storage Room

108B Community Center Storage Room

8101 Stor CV Fclty inside 10208 Mat Cntrl

8102 Stor CV Fclty inside 10208 Mat Cntrl

8103 Stor CV Fclty near 8110 - little bldg shop stock storage

8104 Emergency Mgt Behind 8116 shop stock storage

8105 Stor CV Fclty Behind 8116 shop stock storage

8106 Stor CV Fclty Behind 8116 shop stock storage

8107 Stor CV Fclty farthest S of CE Area shop stock storage

Material Acquisition

Stor CV Fclty

CE Area - CE Construction

Management

Warehouse, store, receiving, & offices;

Exclusive of ~1,600 Sq Ft for carpet storage for CE Contract Services [adjacent to GSA office]

Furnishings Mgt Office

(FMO)

Furnishings Supply and Storage

North end of 8110

Outside Stor Fclty CE Area - CE Construction Management

South end of 8110

Base Engr Admin CE Area - CE Construction Management

SABER Southeast end 8110

8112 Stor CV Fclty CE Area - behind 8125 Cinderblock storage facility

8113 Stor CV Fclty CE Area - behind 8125 Cinderblock storage facility

8114 Maint shop CE Area Main portion of 8114

Storage CV facility CE Area Next to washrack

CE Stor

CE Area

Excluding Paint Contractor (approx 1500 SF); CEOHUU is using portions of doors 3, 4, & 5 (approx 1500 SF)

8116 Admin CE Area Northern end of 8116

Maint Shop CE Area - CE Shops Southern end of 8116

8117 Stor Shed W of 8116 - CE compound Open storage shed

Base Engr Admin

CE Area - CE Main office

Excluding space for Govt personnel (approx 56 spaces) NOTE: Govt and the

SP will jointly use the main CE conference room. The Govt will handle scheduling of this conference room.

8121 Pavement/Grnd Fclty CE Area Storage

Readiness and EM

CE Area - CE Readiness

Approximately 50% of the building is occupied by activities that may be privatized (Utilities); 10 ABW/XP occupies 1 office in the building.

9010 CE Stor Fclty Contractor's staging area storage

9016 Stor CV Fclty E of Parade & Stadium For portable boilers

9031 Pest control storage E of Football Stadium Pesticide storage

Pest control admin E of Football Stadium office, conference room

9033 Stor CV Fclty E of Football Stadium Granular chemicals for snow ops

9035 Cmprs Air Plt Bldg E of Football Stadium Air compressor bldg

9049 Stor CV Fclty Waste Water Treatment Plant maint shop

9053 Waste Water Trmt Bldg Waste Water Treatment Plant

9054 Hazard Stor, Base Waste Water Treatment Plant

10206

CE Stor Open

CE Yard, asphalt & gravel sand area south of CE compound for

P&E storage

CE, Supply, service area

10207 CE Stor Open CE Yard, concrete CE, Supply, service area

10208 CE Stor Open Between 8110 and 8125 CE, Supply, service area

4.1.3 Government-Furnished Equipment

See Appendix A-1 GFE CE.pdf.

See Appendix A-2 GFE EM.pdf.

4.1.3.7 Government-Furnished IT Equipment

See Appendix A-3 IT Equipment CE.pdf.

4.1.4 Government-Furnished Vehicles

See Appendix A-4 GFV CE.pdf.

Snow Fall Averages

Annual snowfall varies by elevation, but historically averages to about 60 inches at the main airfield, 88 inches in the Cadet Area, and 100 inches at Farish.

Month Cadet Area

July 0

August 0

September 0.8

October 6.8

November 11.9

December 10.4

January 10.6

February 10.0

March 20.2

April 14.8

May 1.7

June 0

USAFA Events

The below table lists firm fixed price CE requirements for the larger USAFA events to be included in this contract.

Numerous other smaller events occur each year but the required CE work is within DSW levels.

Event

Support Average Per Year

Customer

Board of Visitors Inputs for discussions and briefings. Tour construction sites. 5 USAFA/CCX

CORONA Provide stand-by craftsmen at the Falcon Club to respond to any CE emergencies. Provide/maintain/relocate portable guard shack and light alls and provide directional signage as coordinated through 10 SFS (all GFE).

1 HQ

USAFA/CCP

Large Change of Command Ceremonies

Repair, paint and relocate up to six 50-person bleachers to the ceremony site. Coordinate and provide electrical power for public address equipment (GFE).

4 HQ

USAFA/CCP

Special Events at The Carlton House

Relocate/maintain light alls as coordinated through 10 SFS. 5 HQ

USAFA/CCP

VIP Funeral Services

Ensure procession routes are unobstructed by snow or construction.

30 10 MSG

Cadet Summer Training Programs

Relocate/maintain 60kw generators, six light carts, fire extinguishers (26 water and 10 ABC), and three traffic control signs; provide electric support for lighting 30 tents, three tons of sand, briefings on Environmental Awareness and Natural Resources, road maintenance (grading), and pest management. Ensure restroom facilities are operational.

2 CW

Cadet Wing Parades Ensure restroom facilities are operational. 11 CW

Cadet Graduation Week Activities

Provide stand-by craftsmen and EM personnel in Falcon Stadium to respond to any CE emergencies.

Relocate/maintain up to 7 portable guard shacks, 28 light alls, personnel barricades, and directional signage as coordinated through 10 SFS (all GFE).

1 CW

Home NCAA Football Games

Provide stand-by craftsmen and EM personnel in Falcon Stadium to respond to any CE emergencies.

Relocate/maintain up to7 portable guard shacks, 28 light alls, personnel barricades, and directional signage as coordinated through 10 SFS (all GFE).

8 AD

Home NCAA Basketball and Hockey Games

Provide stand-by craftsmen in the Cadet Fieldhouse to respond to any CE emergencies. Relocate/maintain light alls and directional signage as coordinated through AD.

45 AD

Funded by Others ABW Sanctioned Events

Estimated to be equivalent to Home Football level support.

Provide stand-by craftsmen and EM personnel in Event Location to respond to any CE emergencies.

Relocate/maintain up to7 portable guard shacks, 28 light alls, personnel barricades, and directional signage as coordinated through 10 SFS (all GFE).

12 Various

3.5 Housing Support (Reserved)

Housing Support Actions Frequency Average

Assists with preparation and processes advance housing applications Daily 15

Initiates and prepares household goods move orders Daily 50

Housing Support Actions Frequency Average

Performs joint monthly reconciliation with CE Resources on Drayage and Do-It- Yourself move expenditures

Monthly 12

Performs monthly reconciliation of storage expenditures and validates continued entitlements

Monthly 12

Review waiting lists to ensure consistency with wait list policy Weekly 52 Manages off base housing program:

Prepares for and provides briefings/assistance to customers for community housing and provides relocation assistance Creates brochures/flyers Maintains community rental listings and military sales by owner in DoD/AF approved database

Daily

Maintains liaison with local agencies (hotels, furniture companies, realtors, etc.) Monthly 24

Conducts adequacy inspection of off base units Monthly 60

Prepares and briefs housing information within community and privatized housing Annually 4

Researches and provides data for Basic Allowance for Housing survey; determines suitability of housing for BAH survey (3 submissions for one annual reporting period)

Annually

Performs complaint mediation for other than privatized housing; researches, processes, counsels and documents landlord or tenant complaints; utility complaints;

investigates discrimination complaints

Occasional escort duties and facilitation of work in General Officer Quarters Daily 8

Provides information to Family Support websites Quarterly 4

Performs special inspections to privatized properties Daily 15

Supports various audits and studies Annually 2 Provides data and support Housing Requirements Market Analysis development once every three years. Participates in annual desktop update and review as necessary

Annually 1

Reviews and refers privatized housing applications to the project owner Daily 600

Reviews privatization reports/files for accuracy – provides discrepancies to Mgr Monthly 12

Clears military members out of “Virtual Out-processing” Daily 200

3.5.22.1.1 Unaccompanied Personnel Housing

There are currently 2 UPH dormitories with 121 sleeping rooms combined.

UPH Dormitory Occupancy Rates (%)

Month 2010 2011 2012

October 98.33 78.33 99.17 November 96.67 73.33 97.50 December 94.17 75.83 97.50 January 95.00 74.17 98.33 February 91.67 74.17 96.67

March 95.00 83.33 92.50 April 87.50 84.17 99.00 May 84.17 81.67 99.00

UPH Dormitory Occupancy Rate s (%)

Month 2010 2011 2012

June 82.50 94.17 97.50 July 76.67 94.17 95.00

August 71.67 95.83 97.50 September 78.33 99.17 92.50

3.5.22.1.2 Furnishings Inventory (In-Use)

This is the current inventory of furnishings in UPH dormitories. The Service Provider shall coordinate the replacement of items when they become unserviceable.

Items Bldg 5222 Bldg 5223

Table, for Pool Parlor 1 3

Table, Game 0 2

Desks, for Computers 2 3

Chairs, for Desks 2 6 Chair, for Table 0 4 Chair, for Telephone 0 2 Chair, Overstuffed 2 2 Microwave 34 94

TV/VCR 3 2

Range 1 4

Dryers, Stacked 8 14 Washers 4 10 Refrigerator 34 93 Mattress, Single 0 6 Box Spring, Single 0 6 Bed Frame, Single 0 6

Items Bldg 5222 Bldg 5223 Head Board, Full 34 88

Mattress, Full 34 94

Box Spring, Full 0 6

Bed Frame, Full 34 88

Night Stand 34 94

Drop Lid Desk 0 6

Chair Desk 34 103

Open Bookcase 0 0

Entertainment Unit 34 85

Floor Lamp 34 94 Table Lamp 34 94

Computers 2 5

Printer 1 1

3.5.22.1.3 Furnishings Inventory (Warehouse)

The pickup and delivery average per year is 125. There are approximately 5 furniture repairs or refinishings per year.

Warehouse Dorm Furniture Inventory

Item Qty

VCR 1

Vacuum Cleaner 10 Recliners 22 Box Springs 4

Warehouse Dorm Fur Inventory niture

Item Qty

Mattresses 2 5 Drawer Chests 5 Two Position Chairs 6 Lamps, Sm 10

Warehouse Dorm Fur Inventory niture

Item Qty Refrigerator 30 Tables, Round 4' 1 Full Head Boards 0 Bed Frames 6 Entertainment Centers 8 Floor Lamps 29 3 Drawer Night Stands 2 Mirrors 14

Warehouse Dorm Fur Inventory niture

Item Qty Microwaves 6 Step Ladder, Dorm 15 Twin Mattresses 8 Twin Box springs 2

Twin Headboards 0