Combo RFQ - HCARDs BPA.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

BARKSDALE AFB, LOUISIANA

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Hand Carried Aircrew Radiation Detectors (H-CARDs)

Solicitation Number: FA6800-24-Q-0003

Solicitation Issue Date: 18 July 2024

Response Deadline: 2 August 2024 @ 1200 CDT

Contracting Officer: Capt Matthew Marshall

Points of Contact: matthew.marshall.6@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for establishing multiple Blanket Purchase Agreements (BPAs) for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; price lists are being requested and a written solicitation will not be issued. Written quotes are required (oral offers will not be accepted). Submission of quotes must be in accordance with FAR 52.212-1, Instructions to offerors, commercial items and the addendum. The solicitation will be evaluated and awarded per the prescribed procedures of FAR Part 13 as a Blanket Purchase Agreement (BPA).

2. This solicitation is being issued as a: Request for Quotation (RFQ).

3. The solicitation document, incorporated provisions, and clauses in effect are IAW Federal Acquisition Circular (FAC) 2024-05, Defense Acquisition Circular Number 20240530 and Department of the Air Force Acquisition Circular 2024-0612.

4. This acquisition is a 100% Total Small Business Set-Aside.

5. North American Industry Classification System Code (NAICS) is 334519.

6. The size standard of 600 employees. All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The 767th Enterprise Sourcing Flight (ESF), Air Force Installation Contracting Center (AFICC), at Barksdale AFB, LA intends to establish Multiple Blanket Purchase Agreements (BPAs) to facilitate the procurement for Hand-Carried Aircrew Radiation Detectors (H-CARDs).

The Government anticipates this solicitation will result in multiple BPA awards. The Government estimates, but does not guarantee, the total volume of purchases through this agreement will be $1,606,347.99 in capacity over a 5-year period, unless earlier termination. The Contractor shall furnish all labor, equipment, transportation, supervision, and other items and services necessary to deliver H-CARDs as defined in the attached Price List.

This procurement is being competed as 100% Small Business set aside utilizing the North American Industry Classification System Code (NAICS) 334519, Other Measuring and Controlling Device Manufacturing, with a size standard 600 employees. This procurement is being conducted in accordance with regulations at FAR Part 12, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures, and FAR 13.303, Blanket Purchase Agreements.

The Master BPAs do not obligate any funds. The government shall be obligated only to the extent of authorized orders actually utilized via a properly executed BPA Call. There shall be no guaranteed minimum or maximum order limits established and no guaranteed dollar amount of expenditures with the vendor. Actual purchases will be made via properly executed BPA Calls. All BPA Calls will be initiated at the time the H-CARDs are needed by a warranted Contracting Officer or a BPA Ordering Authorized Individual. Only a warranted Contracting Officer is authorized to initiate and complete a BPA delivery order greater than $25,000. The Master BPAs will expire in five (5) years from date of award or total purchases reaching the BPA limit, (whichever occurs first).

All BPA delivery orders shall be supported by a delivery ticket or sales slip that must contain the following information at a minimum:

1) Name of supplier.

2) BPA number.

3) Date.

4) BPA delivery order number and/or PR&C number.

5) Itemized list of services provided.

6) Quantity, unit price, and extension of each item; less applicable discounts

7) Date of service.

The line-item number(s) and description, quantities, and units of measure applicable to this acquisition are identified in Attachment 1 – BPA Price List. The Quoter shall fill out Attachment 1 if interested in being considered for participation. Must be exact item. Equal items will not be accepted. See attached Brand Name Justification.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: See Attachment for Shipping Addresses

BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

DESCRIPTION OF AGREEMENT

This Blanket Purchase Agreement (BPA) is to provide the Ludlum 26 Radiological Detector and accessories. The BPA will be in effect for a period of no less than five years. Purchases under this BPA will be paid via Government Purchase Card (GPC) from an authorized caller located on the Authorized Callers List for orders less than or equal to $25,000. Calls over $25,000 shall be placed by a Warranted Contracting Officer and must be invoiced via Wide-Area Workflow (WAWF).

Services purchased under this agreement shall be limited to items on price list and attached herein as Attachment 1. Annually the Government will contact the Contractor to verify the price list. If there are any changes to the price list the Contractor must submit the proposed price list with all changes identified to the Contracting Officer no less than 30 days prior to the proposed effective date. The Contracting Officer must approve the price list before any changes go into effect.

EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items, as outlined in the approved price list.

PURCHASE LIMITATION

Calls against this BPA by authorized callers other than a Warranted CO shall not exceed $25,000. Calls placed by a Warranted CO shall not exceed $7.5M IAW FAR 13.5. The minimum total amount of this BPA is $0.00.

INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA

A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the Contracting Officer. Calls against this BPA will generally be made orally and by electronic means (email). A call SHALL NOT EXCEED the call limitations without prior approval of the Contracting Officer. The items on the approved price list shall be the only items ordered in accordance with this BPA. Individuals placing calls shall identify themselves providing the following information to the contractor:

i. Name

ii. Unit

iii. BPA number along with a call number

DO NOT ACCEPT calls from anyone who is not listed on the authorization letter. BPA calls by unauthorized personnel not listed on the authorization letter are accomplished at the contractor’s own risk.

DELIVERY TICKETS

All shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

i. Name of supplier.

ii. BPA number.

iii. Date of purchase.

iv. Purchase number.

v. Itemized list of supplies furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems; provided, that the invoice is itemized to show this information).

vii. Date of delivery or shipment.

INVOICES: An itemized invoice shall be submitted to the contracting office at least monthly or upon expiration of this BPA (whichever occurs first), for all deliveries made during a billing period for which payment has not been received. Invoices will be paid via WAWF unless authorized to be paid with GPC by a warranted CO.

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs listed above no later than 24 July 2024. Questions submitted after this date may not be answered.

2. Price Lists in response to this solicitation must be submitted via email to the POCs listed above no later than the established deadline.

3. Price Lists must be valid for at least 1 year after the Contracting Officer receives them.

4. All Price Lists must be submitted via completion of Attachment 1 to this solicitation.

5. Complete the below contractor identification information:

Company Name

Point of Contact (POC) Info.

Small Business (Yes or No)

SAM Registered (Yes or No)

Unique Entity ID (UEI)

GSA Contract that covers the items listed (Yes or No)

Printed Name: _________________________________________

Signature/Date: ________________________________________

CLAUSES AND PROVISIONS

FAR provision 52.212-2, Evaluation – Commercial Items.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement.

(ii) price fairness and reasonableness

Offers will first be rack and stacked by price, lowest to highest, and then evaluated for price and technical acceptability. Once an offer is found to be acceptable across all factors, evaluations will conclude.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following clauses are hereby included by reference:

· 52.219-6, Notice of Total Small Business Set-Aside

· 52.222-19, Child Labor--Cooperation with Authorities and Remedies

· 52.222-21, Prohibition of Segregated Facilities

· 52.222-26, Equal Opportunity

· 52.222-36, Equal Opportunity for Workers with Disabilities

· 52.222-50, Combating Trafficking Persons

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases

· 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at https://www.acquisition.gov/browse/index/far

The following provisions and clauses are hereby included by full text or by reference as prescribed:

· 52.204-7, System for Award Management

· 52.204-27, Prohibition on a ByteDance Covered Application

· 52.247-34, F.O.B Destination

· 252.232-7006, Wide Area Workflow Payment Instructions