Questions and Answers FA670325Q0029 rev.1.pdf

FA670325Q0029 – Medical Director Questions and Answers

18 September 2025

1. Our Medical Director is an Emergency Medicine physician with an EMS fellowship, and has served as the Medical Director for multiple firehouses and EMS units and we propose to deliver day-to-day oversight (PCR review, protocol approval, QA/PI reporting, and training coordination) remotely, with quarterly on-site meetings at Dobbins ARB or as otherwise required.

Could you please confirm:

a. Whether this hybrid model with quarterly on-site visits is acceptable to the Government.

RESPONSE: The hybrid model is acceptable. We would like to meet in person on a quarterly basis to review issues and program progress

b. If so…Should travel expenses for on-site meetings be reimbursed separately under a travel

CLIN, or should they be built into the firm-fixed price?

RESPONSE: Built into the firm-fixed price.

2. Can you please advise how many hours per week are expected onsite versus remote work for this position?

RESPONSE: The position may be performed entirely remotely, except for quarterly in-person meetings.

3. I see that PWS 4.4. ' Oversee operations, protocols, and patient care'. Does that mean medical director needs to oversee patient care directly, if so what hours they are expected to work and which medical facility at the base?

RESPONSE: No, the Medical Director is not required to provide real-time medical control. If medical control is necessary, we will contact local hospitals for guidance.

4. Can you confirm the expected number of EMS personnel under the Medical Director’s oversight for credentialing and certification purposes?

RESPONSE: 50

5. Will the Medical Director be granted access to all necessary EMS documentation and internal systems (e.g., patient care reports, training records) to meet monthly review and oversight requirements?

RESPONSE: Medical director will not be granted full access to patient records, but they can be viewed in person through the 94th Aeromedical Staging Squadron (94 ASTS). Training reports can be sent to Medical Director.

6. What is the anticipated involvement level of the Medical Director in EMS personnel education (e.g., direct instruction vs. curriculum approval)? Will this be remote?

RESPONSE: Curriculum approval, EMS protocol review

7. Can you clarify which specific services are considered “essential” under DFARS 252.237-7023 and must continue during a crisis?

RESPONSE: All services identified within the Performance Work Statement is considered “essential.”

8. The PWS listed furniture and IT, will the government provide any clinical equipment, software access, or administrative support for the Medical Director?

RESPONSE: No software needed, oƯice space can be provided. Medical director needs its own laptop and printer.

9. Will the Medical Director be required to be on-site full time? If remote, can the Medical Director be Board Certified in Emergency Medicine in their state of residency?

RESPONSE: 1. No 2. Board Certified in Emergency Medicine in the state of Georgia

10. What is the expected processing time for contractor personnel to obtain access credentials for Dobbins ARB?

RESPONSE: The anticipated performance start date is 29 Sep 2025

11. Is there an incumbent contractor? If so, please provide the name, contract number, and value of the contract.

RESPONSE: No

12. What is the estimated budget for this opportunity?

RESPONSE: The estimated budget will not be provided for this opportunity. Interested vendors shall provide a quote based on the services identified within this RFQ.

13. Please confirm that since this requires professional services (a position not covered by the SCA) that the wage determination is not applicable.

RESPONSE: The wage determination is only applicable to those individuals covered under the Service Contract Labor Standards not the professional services.

14. Please provide the estimated level of eƯort (hours) for the medical dirctor weekly/monthly/annually.

RESPONSE: estimated 2hrs wk/ 8hrs month/96 hrs year

15. We respectfully request a one-week extension to review the responses to the questions and answers.

RESPONSE: A one-week extension is not permissible at this time.

16. Does the provider need to submit a response using his own CAGE code/profile or can it be under the company's CAGE code?

RESPONSE: It can be their own Cage Code or the company’s.

17. If our provider was awarded the position of Medical Director, will that cause a conflict of interest with Sitemed performing physicals for Dobbins?

RESPONSE: This will not cause a conflict of interest. These are separate requirements and Sitemed is no longer performing physicals for Dobbins.

18. Is it possible to extend the due date?

RESPONSE: No. The anticipated performance start is 29 Sep 2025.

19. Since there is no patient care do we have to carry malpractice insurance.

RESPONSE: You are required to have insurance in accordance with FAR 52.237- 7, Indemnification and Medical Liability Insurance

20. Statement “contractor will be furnished with oƯice furniture and supplies” is this a full time M-F onsite work or can some work be telework (if so how many days telework?)

RESPONSE: No this is not full time M-F; however, contractor is expected to perform work onsite on a quarterly basis. Contractor may perform some work remotely. We ask what the contractor’s intent as part of their technical proposal for review. Estimated hours are identified in Appendix A.

21. COR personnel- is this person required to be on site for all meetings or can this person do meetings remote?

RESPONSE: The COR is a Government employee and may perform meetings in person or remotely.

22. The CLIN pricing in the RFQ states we would need to incorporate all of the following into our pricing:

"Contractor shall provide all labor, supervision, materials, supplies, test equipment, and any other items necessary to provide Medical Director Services for the Fire & Emergency Services in accordance with the Attachment 1, Performance Work Statement, located on Dobbins ARB, GA"

Would we need to provide the following along with the Medical Director or are these items already available in building #755, the Fire Station at Dobbins Air Reserve Base?

BLS equipment, in addition to complex patient intervention equipment such as advanced airway devices, intravenous fluids, medications, and cardiac monitors typically capable of 12-lead electrocardiography, transcutaneous pacing, as well as defibrillators capable of defibrillation and synchronized cardioversion. (Usually covered by the Medical Responders or Technicians but still wanted to check.)

Uniform Personal Protective Equipment

RESPONSE: The contractor is not responsible for providing the BLS equipment, uniforms or personal protective equipment as identified above for Dobbins Fire & Emergency. The Government will provide the necessary equipment, uniforms and PPE as required.