Medical Combined Synopsis Solicitation MOD0001.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Medical Surveillance Document Type: Combined Synopsis/Solicitation Solicitation Number: FA 670325Q00060001 Posted Date: Thursday, 1 May 2025 Site Visit: 10:00 am EDT on Wednesday, 14 May 2025 Response Date: 3:00pm EDT on Thursday, 12 June 2025 Product / Federal Service Code: Q999 - Medical-Other Set-Aside: 100% Total Small Business NAICS Code: 621111 - Offices of Physicians (except Mental Health Specialists)

Contracting Office Address

Department of the Air Force, Air Force Reserve Command, 94 CONF/PK, Dobbins ARB, GA.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Offers are being requested, and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670325Q0006 is issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2025-03, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 2025-0117 and Department of the Air Force Federal Acquisition Circular (DAFAC) 2024-1016.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses.

See https://gov.ecfr.io and https://www.acquisition.gov for the full text of all provisions and clauses incorporated by reference herein.

Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

This procurement is being issued as a 100% total small business set-aside, under NAICS code 621111 – Offices of Physicians (except Mental Health Specialists), and a small business size standard of $16M.

Dobbins Air Reserve Base (ARB), Marietta, Georgia has a requirement to provide certified physicians who can perform annual health and occupational physicals for a variety of duty specific career fields. Annual health physicals would include all duty specific with specialties identified for Firefighters, Air Traffic Controllers, and Security Forces personnel at Dobbins Air Reserve Base, GA. Dobbins members include, DOD Civilian employees, Active Guard Reserve, and/or Traditional Reservist. All work to be completed in accordance with the Performance Work Statement (PWS), dated 15 Jan 2025 (Attachment 1).

A firm fixed-price contract is contemplated with an anticipated period of performance (PoP) of

(12) month base period + (4) one year option periods and six-months extension, from the date of award. Anticipated start date is 1 August 2025.

Site Visit Information.

1. An organized site visit has been scheduled for 10:00 AM (EDT) on Wednesday 14, May

2025.

2. Attendees shall meet in the parking lot of Bldg. 812, located at 1538 Atlantic Ave, Dobbins Air Reserve Base (ARB), Georgia (GA). A review of the worksites will follow a short briefing.

3. In order to attend the site visit, interested parties MUST submit a completed DARB 4

Access Request Form (Attachment 7) in accordance with the instructions provided in this notice. The DARB 4 Form shall provide the full name, citizenship, date of birth, Driver’s License Number and Driver’ License State of Issue for ALL attendees. Upon entry, ensure each participant has a current valid ID.

4. The completed DARB 4 Access Request Form (Attachment 7) must be submitted via email to Brittney Bass, at brittney.bass@us.af.mil and Patrina Sheffield at patrina.sheffield@us.af.mil.

Forms MUST be received no later than (NLT) 12:00 pm (EDT) on Tuesday, 6 May 2025.

5. Offerors are cautioned that Dobbins ARB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. DELAYS SHOULD BE ANTICIPATED WHEN GAINING ENTRY ONTO THE BASE. Offerors should allow sufficient time to obtain a visitor pass from the Visitors Center, located next to the Main Gate prior to the start of the scheduled site visit. A current, valid ID is required. A background check will be conducted.

6. All vehicles are subject to search. Drivers should have on their person a valid driver's license, vehicle registration, and current proof of insurance. Failure to provide the requested documentation may result in denied access to the installation.

7. While not mandatory, attendance at the scheduled site visit is highly encouraged.

Any questions generated from this solicitation or the site visit MUST be submitted in writing to Brittney Bass (brittney.bass@us.af.mil) and Patrina Sheffield (patrina.sheffield@us.af.mil) by

3:00 pm (EDT) on Tuesday, 20 May 2025. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions. Any questions received after 20 May2025 may not be answered. Submission of questions prior to the site visit is encouraged.

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition. Written proposals are required (oral offers will not be accepted). Submission of proposals must be in accordance with FAR 52.212-1, Instructions to Offerors - Commercial Items and any addenda to the provision. See Addendum to FAR 52.212-1.

The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Addendum to FAR 52.212-2.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items applies to this acquisition. Offerors are required to complete the electronic annual representations and certifications at the System for Award Management https://www.sam.gov, as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.209-7, Information Regarding Responsibility Matters

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

For your convenience all referenced certifications are attached to this solicitation. (Attachment 2)

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-6, Notice of Total Small Business Aside 52.219-8, Utilization of Small Business Concerns 52.219-14, Limitations on Subcontracting

52.219-28, Post Award Small Business Program Re-representation 52.222-3, Convict Labor 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers With Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.222-41, Service Contract Labor Standards 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment 52.222-55, Minimum Wages Under Executive Order 13658 52.222-62, Paid Sick Leave Under Executive Order 13706 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.224-3, Privacy Training 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment By Electronic Funds Transfer—System For Award Management 52.239-1, Privacy or Security Safeguards

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.204-21, Basic Safeguarding of Covered Contractor Information Systems 52.204-22, Alternative Line Item Proposal 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures 52.212-4, Contract Terms and Conditions -- Commercial Items 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.228-5, Insurance-Work on a Government Installation 52.232-18, Availability of Funds 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights.

252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7022, Expediting Contract Closeout 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American--Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.225-7048, Export-Controlled Items 252.225-7052, Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.225-7055, Representation Regarding Business Operations with the Maduro Regime.

252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.227-7015, Technical Data--Commercial Items 252.227-7037, Validation of Restrictive Markings on Technical Data 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.239-7010, Cloud Computing Services 252.239-7017, Notice Of Supply Chain Risk 252.239-7018, Supply Chain Risk 252.243-7001 Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.246-7003, Notification of Potential Safety Issues 5352.201-9101, Ombudsman

The Ombudsman for this acquisition is Ombudsman: Mr. Dean D. Sniegowski, AFRC/DS, 555 Robins Parkway, Suite 250C, Robins AFB, GA 31098. COMM: 478- 327-1008, dean.sniegowski.1@us.af.mil.

5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow accessed through the Procurement Integrated Enterprise Environment (PIEE) website (https://piee.eb.mil). Wide Area Workflow Training may be accessed online at https://piee.eb.mil.

All responsible organizations may submit a proposal, which shall be considered.

List of Attachments:

Attachment 1 – Performance Work Statement Attachment 2 – Price Schedule Attachment 3 – Wage Determination Attachment 4 – Offeror’s Representations and Certifications Attachment 5 – Past Performance Questionnaire Attachment 6 – Financial Resources Institution Sheet Attachment 7 – DARB 4

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Items

Offerors must follow the instructions contained herein to assure timely and equitable evaluation proposals. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three parts: Administrative, Technical and Price.

Submission of Offers: Electronic Submission of offers is required. Offers shall be submitted via email to the Contract Specialist: Brittney Bass, brittney,bass@us.af.mil and the Contracting Officer: Patrina Sheffield, patrina.sheffield@us.af.mil. Offers must be submitted NLT 3:00 PM, (EDT) Friday, 6 June 2025. Offerors shall submit a clear and complete proposal, and include only information that is relevant to this notice. The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA670325Q0006/Company Name/Email X of X (insert number of the email and total number of emails).

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer, Patrina Sheffield via email at patrina.sheffield@us.af.mil, with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions with the Offerors. This reservation includes matters of additional or substitute pages of the initial proposal.

Exchanges of acquisition information between Government and Offerors will be controlled by the Contracting Officer, Patrina Sheffield.

ADMINISTRATIVE/CONTRACT DOCUMENTATION

1. Contact Information: Provide address, phone number, fax number, proposal Point of Contact (POC) and email address for the proposing prime and each of the teaming members.

2. Validity Statement: The Offeror shall make a clear statement the proposal is valid for 45 calendar days from the date specified for receipt of offers.

3. Exceptions to Terms and Conditions:

a. Exceptions to terms and conditions of the solicitation are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in an Offeror being removed from consideration for award.

b. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified.

c. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

d. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

4. Offeror Representations and Certifications: Utilizing the provision 52.212-3 – Offeror Representations and Certifications – Commercial Products and Services, Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation (Attachment 4).

5. Financial Resources: Offerors shall submit a completed Financial Institution Reference Sheet from their financial institution. The letter will be used in the Contracting Officer’s determination of responsibility. (See Attachment 6)

6. Offeror’s shall complete NIST SP 800 171 Assessment in accordance with DFARS 252.204- 7020, NIST SP 800 171 DoD Assessment Requirements. Offeror’s shall complete this assessment in the Procurement Integrated Enterprise Environment (PIEE) at piee.eb.mil and use the module Supplier Risk Performance System (SPRS). Offeror’s are required to obtain a score of 110. Un unable to achieve a score of 110, the clause requires the date all requirements are expected to be implemented (i.e., a score of 110 is expected to be achieved.) This assessment will be used in the Contracting Officer’s determination of responsibility.

Technical

Subfactor 1: Offeror shall submit a Management Plan which identifies how they will accomplish the Performance Work Statement in its entirety that shall include but not limited to the following:

Ability to verify and validate that medical services are performed by a licensed mid-level provider (physician assistant and/or nurse practitioner), Knowledge, awareness and adherence to HIPAA Laws Compliance with medical surveillance examination policies and procedures for Fire

Fighters, Air Traffic Controllers and Security Forces Personnel, and Process of how they will adhere to the data deliverables and submit invoices in a timely manner

Subfactor 2: Offeror shall submit the location that is within 20-miles of zip code 30069 and meet the Government standards of health and safety guidelines. Should Offeror identify Dobbins ARB as a place of performance include the expectations of how operations shall be performed to include office hours, number of employees, and any other pertinent information.

Past Performance

Offeror’s shall provide one (1) but no more than five (5) recent and relevant Past Performance Evaluation Survey(s) using the following template included in Attachment 5 – Past Performance Questionnaire. A recent and relevant Past Performance Evaluation Survey is defined as follows:

a. Recent is defined as performing physical examinations within the past three (3) years.

b. Relevant is defined as the ability to perform physical examinations in accordance with applicable federal, state, and county guidelines for Air Traffic Controllers, Firefighters and Security Officers to include assessments for Audiograms & Respirators.

Offerors shall submit a listing of the past performance questionnaires sent. The listing shall include the Vendor’s name, Vendor’s point of contact, phone number, email and physical address.

Price

All information relating to the price must be included in the section of the proposal designated as the price.

1. General Instructions: Information is provided to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror's proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

2. Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the Offeror. Provide complete rationale.

3. Properly executed (by an official authorized to bind the company) Price Schedule – (Attachment 2) with both UNIT and extended amounts, including acknowledgment of all amendments completed.

4. Insert proposed unit and extended price for a Firm Fixed Price (FFP) Contract Line Item Number (CLIN). All dollar amounts provided shall be rounded to the nearest dollar.

5. Offerors shall ensure their information is up to date in the System for Award Management (SAM) https://www.sam.gov.

6. Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

7. If, after receipt of proposals, the Contracting Officer determines that there is insufficient data available to determine price reasonableness, the Offeror shall be required to submit additional cost or pricing data.

ADDENDUM TO FAR 52.212-2, Evaluation -- Commercial Items

Basis for Contract Award

1. This acquisition is conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Items and FAR 13, Simplified Acquisition Procedures. The Government intends to award a firm fixed-price contract to the Offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation's requirements and is judged to represent the lowest priced technically acceptable (LPTA) proposal.

2. The Government intends to make one contract award without discussions. Proposals should be submitted initially on the most accurate and favorable terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss and/or revise their proposals. The Government reserves the right to reject any or all offers if such action is in the Government's best interests.

3. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses and/or any revision(s) to an Offeror’s proposal will be considered in making the award decision. If the Offeror's proposal was evaluated as acceptable at the time discussions are closed, any changes or exceptions in the revised proposal are subject to evaluation and may introduce risk that the Offeror's proposal be determined unacceptable and ineligible for award.

4. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the proposal therefore, ineligible for award.

EVALUATION PROCESS.

The Government will use the following procedures to evaluate offers:

Synopsis of Evaluation

1. Each responsive offer received will be ranked by price from lowest to highest.

2. The two (2) lowest priced offers will be evaluated for technical acceptability in accordance with Table 1 below. Should one (1) of the two (2) lowest priced offers be rated unacceptable, the Government will evaluate the next lowest priced offer for technical acceptability. Once the Government determines two (2) low offers acceptable, the Government will end its evaluation process with no other offers being evaluated.

3. Award will be made to the LPTA responsible Offeror.

Evaluation Factors and Subfactors

The following evaluation factor and subfactors will be used to evaluate each proposal. Any factor or subfactor determined to be unacceptable will render the entire proposal ineligible for award.

Factor 1 – Technical Capability

The Government’s technical evaluation team shall evaluate the technical factor/subfactors on an acceptable or unacceptable basis, assigning one of the ratings described below. A technical factor/subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation

Factor 2 - Price

1. Offeror’s price must adhere to all requirements of FAR 52.212-1 and Addendum to FAR 52.212-

2. The Offeror’s Price proposal will be evaluated for award purposes, based upon the total evaluated price proposed. The Total Evaluated Price (TEP) shall be calculated by multiplying the unit price by the quantity to calculate the extended prices for all of the firm fixed priced CLINs, including Option CLINs, then totaling those amounts. Evaluation of options will not obligate the Government to exercise the option(s).

2. Offerors must use the Price Schedule (Attachment 2) to submit pricing for their firm fixed-price proposal.

3. The Offeror's price will be evaluated for completeness and reasonableness. An Offeror whose price is determined to be unfair or unreasonable may not be considered for award.

FAIR AND REASONABLE: The existence of adequate price competition is expected to support a determination of fair and reasonable pricing. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required to support the proposed price.

Factor 3 – Past Performance

1. Offeror’s past performance must be related to the scope, complexity, and type of work required in the current solicitation.

2. Relevancy of past performance should be within the last 3-5 years to be considered. Dates of consideration from 1 May 2020 thru 30 April 2025.

3. The offeror must include the contract number, the agency, address and a POC for all past performance submissions.