Attachment 12 - Site Visit Q and A.pdf

A0001 – Amendment to Solicitation FA6648-23-R-0006

Heating, Ventilation and Air Conditioning (HVAC) Single Award Indefinite Delivery/Indefinite Quantity (ID/IQ) construction contract for Homestead ARB (HARB), FL

A site visit took place on Wednesday August 23, 2023 @ 0930 Hours. The following questions and answers were identified during the site visit.

1) Does the contractor need to provide temporary HVAC to Bldg 191 after the chiller is shut down and the before the new chiller will be installed?

Government Response: No, the contractor does not need to provide temporary air conditioning to Bldg 191. However, the Government is requesting the shut down to be as short as possible.

The contractor shall notify the government a minimum of one week prior to the desired date to shut the chiller down. The Contractor shall have the new chiller placed next to the existing one and everything ready for the replacement before the contractor proceeds to shut down the existing chiller. Removal or disconnection of AC equipment shall not be scheduled for the week of the UTA weekend. Contractor’s personnel will be limited to work areas.

2) How long is the A/C outage supposed to be?

Government Response: The Government is not requesting a specific time, but the contractor shall plan the replacement in order to minimize the A/C outage for Bldg 191.

The contractor shall provide the government an estimated time the building will be without

AC.

3) What brand is the chiller supposed to be?

Government Response: paragraph g. Manufacturer requested: Carrier, please see attachment 10 – HVAC Chiller Justification and Approval included in the solicitation posting on sam.gov.

4) Does the contractor have to work on the communication between the chiller and the control system?

Government Response: See SOW page 3 entire paragraph g. Yes the contractor shall fully integrate new chiller into existing BACnet DCC control system and demonstrate existing design functionality.

5) Shall the contractor replace piping and insulation above ground?

Government Response: See SOW entire page. 2. Yes, the contractor shall replace piping and insulation above ground.

6) Shall the contractor replace the shut off valves?

Government Response: See SOW entire page 2 Yes, the contractor shall replace the shut off valves.

7) What company currently provide maintenance service for the DDC system?

Government Response: The company currently used is Gulfstream Control, POC: David Helms (954) 294-2670. However the contractor may use any subcontractor as long as the vendor is authorized to work and with experience in AutomatedLogic control systems.

please see attachment 11 – Justification Brand Name – B191 DDC Redacted included in the solicitation posting on sam.gov.

8) Does the contractor need to update the graphics?

Government Response: See SOW page 2 paragraph g and SOW page 4 paragraph 2 -f. Yes, the contractor needs to add some sequences to the graphics.

9) Does the contractor need to do any work on the service disconnect?

Government Response: The Contractor shall not replace the existing Chiller’s disconnect, however new Chiller shall be connected and controlled by the existing disconnect.

10) Does the contractor need to replace any electrical conduit?

Government Response: The Contractor shall reuse existing electrical conduits to run new Chiller wires. New wires shall not be exposed.

11) Does the contractor need to replace the outside temperature sensor?

Government Response: See SOW page 3 section g. “The DDC program shall enable the chiller if the outside temperature is above 45°F (adjustable).” There is an outside air temperature sensor (current condition unknown) in the exterior wall of the existing Chiller.

Due to the unknown condition, it is the government’s position that the contractor shall install a new outside air temperature sensor to ensure functionality compliance with the SOW page 3, section g. The old sensor shall be thrown away together with the existing Chiller.

12) The Solicitation Section B - Supplies or Services & Prices or Costs stated (Projects awarded by firm fixed price task orders shall request the contractor to furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to manage, and accomplish a broad range of HVAC repair, alteration, and/or replacement work on various real property facilities on HARB. Projects shall consist of tasks in a variety of trades to include demolition, site work, electrical, mechanical, and other specialty and general contracting work required for HV AC systems. They shall also include HVAC system evaluation, investigation, assessment, data collection and review, functional analysis, testing, balancing, energy analysis, reporting/documentation, maintenance, cost estimating and repair of issues identified by the Contractor (to be verified by the Government prior to repairs). Work shall be performed in accordance with the terms and conditions of the contract and resulting task orders. Work will be based on contract specifications, HARB Regulations, performance requirements of individual construction projects, and any specific task order Statements of Work, specifications and/or drawings that further define work within each individual task order. The $4,500,000 ceiling amount is a total HVAC ID/IQ program amount covering all awards made under the HVAC ID/IQ contract for the life of the HV AC ID/IQ.) But at the site visit on the 23rd we were only showed and spoke about the seed project which is Building 191. Does that mean we only provide proposal for building 191 the seed project and each Task order will come out separated as indicated in Section B under the IDIQ?

Government Response: This solicitation is for the HVAC IDIQ with a ceiling of $4.5M (the basic contract) and the SEED project for B191. The SEED project represents the typical type of requirements that the government anticipates awarding as task orders under the IDIQ so it is being used to provide the technical aspect for this solicitation to be evaluated.

Contractors will provide pricing and projected schedules for the B191 SEED project to comply with the requirements of this solicitation. Our selected awardee, based on the requirements of this solicitation and evaluation criteria established within this solicitation will be awarded the HVAC IDIQ Basic contract and the first task order for the seed project for B191. For subsequent task orders, as discussed in section 16.0 Ordering Procedures (Attachment 1 – HVAC Basic IDIQ SOW) a request for quote will be issued to the contractor for each task order and pricing negotiated at the task order level.