Homestead_CG_PWS_9_Mar_2016.doc

PERFORMANCE WORK STATEMENT

FOR

CLEARING AND GRUBBING

HOMESTEAD ARB, FL

9 March 2016 Prepared by 482 MSG/BCE

HOMESTEAD ARB, FL

CLEARING AND GRUBBING SOW

TABLE OF CONTENTS

41.1. CLEARING

1.2. GRUBBING.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES

3.2. MATERIALS

3.3. SECURITY, FIRE, AND MEDICAL SERVICES

3.4. TELEPHONE

4.1. ENVIRONMENTAL REQUIREMENTS.

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure clearing and grubbing of specified areas is performed at Homestead Air Reserve Base (HARB). These areas shall be prepared in a way that they may be mowed after clearing and grubbing. The contractor shall comply with applicable federal, regional, state, and local regulatory standards.

1.1. CLEARING

Clearing shall consist of the felling, trimming, and cutting of trees into sections and the satisfactory disposal of the trees and other vegetation designated for removal, including downed timber, snags, brush, and rubbish occurring within the areas to be cleared. [Clearing shall also include the removal and disposal of structures that obtrude, encroach upon, or otherwise obstruct the work.] Trees, stumps, roots, brush, and other vegetation in areas to be cleared shall be cut off flush with or below the original ground surface, except such trees and vegetation as may be indicated or directed to be left standing. Trees designated to be left standing within the cleared areas shall be trimmed of dead branches 40 mm 1-1/2 inches or more in diameter and shall be trimmed of all branches the heights indicated or directed. Limbs and branches to be trimmed shall be neatly cut close to the bole of the tree or main branches. See Appendix A and B.

1.1.1 TREE REMOVAL

Where indicated or directed, trees and stumps that are designated as trees shall be removed from areas outside those areas designated for clearing and grubbing. This work shall include the felling of such trees and the removal of their stumps and roots as specified in paragraph GRUBBING. Trees shall be disposed of as specified in paragraph DISPOSAL OF MATERIALS. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade, or until bedrock has been reached. After the grinding down of Australian pine and Brazilian pepper stumps, the application of herbicides would be required to prevent lateral re-growth. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. The contractor shall backfill with topsoil and compact to match existing grades.

1.1.2. Dead Animals All dead animals are to be reported to the COR for proper removal from the grounds.

1.1.3. Burrowing Owls. Homestead ARB is home to a population of Burrowing owls that are year-round residents. The owls are state-listed species of concern, and under various federal laws, DoD facilities are required to make good faith efforts to protect them from harm and harassment. During mating and breeding season (extends from FEB through JUL) their nesting sites should not be disturbed. The COR, in conjunction with the Natural Resources Manager, will ensure that all known and or suspected nesting sites are clearly marked and or flagged for avoidance.

1.1.4. Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning

ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.1.5. All debris caused by the job shall be removed and disposed of off the base by and at the expense of the contractor and in accordance with Miami-Dade County ordinances. The nearest county dump is located within an eight (8) mile radius of the base. The job site shall be cleaned at the completion of each workday.

1.1.6. The Contractor shall provide the COR a measurement of quantities of debris removed from the base in the final report.

1.2. GRUBBING. Grubbing consists of the removal and disposal of stumps, roots larger than 75 mm or 3 inches in diameter, and matted roots from the designated grubbing areas. Remove material to be grubbed, together with logs and other organic or metallic debris not suitable for foundation purposes, to a depth of not less than 455 mm or 18 inches below the original surface level of the ground in areas indicated to be grubbed and in areas indicated as construction areas under this contract, such as areas for buildings, and areas to be paved. Fill depressions made by grubbing with suitable material and compact to make the surface conform to the original adjacent surface of the ground. See Appendix A and B.

1.2.1. All cleared and grubbed areas shall be mowed at 7 to 14 inches until 1 Sep 2016.

1.2.2. DISPOSAL OF MATERIALS

All timber removed from the project site shall become the property of the Contractor. Logs, stumps, roots, brush, rotten wood, and other refuse from the clearing and grubbing operations shall be disposed of [in the designated waste disposal area] [outside the limits of Government-controlled land at the Contractor's responsibility],except when otherwise directed in writing. Such directive will state the conditions covering the disposal of such products and will also state the areas in which they may be placed. [Burn refuse to be burned at specified locations and in a manner to prevent damage to existing structures and appurtenances, construction in progress, trees, and other vegetation. Comply with all Federal and State laws and regulations and with reasonable practice relative to the building of fires. Burning or other disposal of refuse and debris and any accidental loss or damage attendant thereto shall be the Contractor's responsibility.]

2. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review, feedback and approval. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES

The Government will not furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. The Contractor shall not change or modify any utility system or component.

3.2. MATERIALS

None

3.3. SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.4. TELEPHONE

The Government will not provide a telephone line.3.5. SOLID WASTE COLLECTION AND DISPOSAL.

The contractor shall not dispose of solid waste in base dumpsters. The contractor shall adhere to all base recycling programs. The Contractor shall provide the Contracting Officer a copy of the disposal tickets or coupons for all debris removed from the base.

4. GENERAL INFORMATION

4.1. ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.2. Hazardous Materials. Through the Contracting Officer, the BCE shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952, with the appropriate Material Safety Data Sheets (MSDS) electronically. The BCE has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the BCE does not approve a hazardous material for use, the BCE may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.2.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.2.2. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.2.3. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.2.4. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used to the COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.3. Technical Requirements

4.3.1. Period of Perfomance. Period of performance is 90 days from the contract start date.

4.3.2. Normal Work Hours. The services in this PWS shall be performed during normal duty hours which are 0700 to 1700, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the Contracting Officer. Do not perform services in residential areas, housing and dormitories, before 0730. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, the BCE will advise the Contracting Officer and reschedule the work to minimize disruption.

4.4. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.5. BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6. SECURITY REQUIREMENTS.

Comply with Homestead Air Reserve Base security regulations. These regulations are available for review in the Contracting Office and the requirements of Clause 5352.242-9000. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.7. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

In accordance with DoDI 3020.37, Continuation of Essential Contract Services During Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized Government representative, it is determined that the requirements of this PWS are essential to be performed during a crisis.

4.8. SPECIAL QUALIFICATIONS.

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter may be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

4.9. INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the Contracting Officer immediately by the most expedient means. Notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

4.10. WORK CLEARANCE requests

The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available from Base Civil Engineering Department and will be directed the process of attaining at the pre-con meeting..

4.11. SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the Contracting Officer within five calendar days of each occurrence.

4.12. PARTNERING AGREEMENT

The Contracting Officer may require a partnering agreement between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.12.1. The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDR 5500.7, Joint Ethics Regulations (JER). The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

APPENDIX A – CLEARING AND GRUBBING DESCRIPTION ESTIMATES

NOTE: DIMENSIONS AND QUANTITIES SHALL BE VERIFIED BY THE CONTRACTOR.

APPENDIX B – AREA MAPS OR SITE PLAN

1. CLEARING AND GRUBBING JAN2016

2. BX MART AREA

3. FANG AREA

4. SE CLEARING

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FA6648-10-R-0002