SOW_-_FA5709-13-R-0004.pdf

DEPARTMENT OF THE AIR FORCE

405th EXPEDITIONARY CIVIL ENGINEER SQUADRON

THUMRAIT AIR BASE, OMAN

STATEMENT OF WORK

FOR

REPLACE STEEL COLUMNS, BLDG. 920

Project #: QEPQ 13-0016

01 JAN 2013

TABLE OF CONTENTS

1 SCOPE OF WORK 3

2 DESIGN 3

3 GENERAL CONDITIONS 4

3.1 Performance Period 4

3.2 Site Survey 4

3.3 Pre-construction 4

3.4 Notice To Proceed 4

3.5 Liquidated Damages 4

3.6 Mobilization 4

3.7 Construction 4

3.8 Work Hours 5

3.9 Progress Report 5

3.10 Pre-Final 6

3.11 Final Inspection and Acceptance 6

3.12 Demobilization 6

3.13 Completion Certification 6

3.14 Warranty 6

4 GOVERNMENT AND CONTRACTOR FURNISHED ITEMS AND SERVICES 6

4.1 Government Furnished Items and Services 6

4.2 Contractor Furnished Items and Services 6

5 INSPECTIONS/QUALITY CONTROL/WORKMANSHIP/TESTING 7

5.1 General 7

5.2 Preparatory Inspection 7

5.3 Quality Control 8

5.4 Workmanship 8

6 ADDITIONAL DETAILS 8

6.1 Coordination 8

6.2 Escorts 8

6.3 Work Site Standards 9

6.4 Base Access 9

6.5 Operations 9

6.6 Materials to Work Site 9

ATTACHMENTS

AF Form 3000, Material Approval Submittal

AF Form 3064, Contract Progress Schedule

AF Form 3065, Contract Progress Report

QEPQ 13-0016

Replace Steel Columns at LRS Warehouse, Bldg. 920

Thumrait Air Base, Oman

1. SCOPE OF WORK: The Contractor shall provide all labor, supervision, design services, equipment, tools, materials and transportation necessary to perform the work at Thumrait Air Base (TRAB), Sultanate of Oman. The principal scope of work consists of replacing three (3) columns at Bldg. 920, LRS Warehouse. Work includes all associated preparations and other necessary site works to bring back the integrity of the columns being replaced. Work includes, but is not limited to the following:

1.1 The Contractor shall remove and replace three (3) 8” x 8” (203mm x 203mm), 28 feet long

(8,534mm) columns identified by the Government Engineer (GE). The columns to be removed are assumed to be load bearing columns. New columns shall withstand and match the existing load capacity or better than the columns being removed. New columns shall have angle iron and stiffeners (front and back of the I-beam) on the columns. New bottom plates shall be larger than the existing plates and shall have four (4) new anchor bolts of same size as the existing anchor bolts. Top plate shall be the same size as the existing top plates and shall have stiffener on front and back. All existing anchor bolts that are in good condition shall be used by the Contractor in addition to the four (4) new anchor bolts. The Contractor shall submit a design created by a qualified Registered Professional Engineer (RPE).

1.2 The Contractor shall ensure that proper shoring is in-place prior to removing any column to prevent damage or collapse to the building. New columns shall be primed and painted to match the existing columns. All electrical outlets currently connected to the columns being replaced shall be restore to its original location.

1.3 The contractor shall repair all affected ground work areas, to include new areas disturbed by the contractor; all surrounding areas shall be returned to the original condition. The contractor shall remove and replace all obstructing objects or other related items or materials.

1.4 This scope of work includes all items mentioned above. In addition, any related work not specifically mentioned but required for/or incidental to the complete and finish installation, is also required. All work shall be complete only after the Government Engineer or Contracting Officer has conducted a final inspection and approval.

2. DESIGN: The Contractor shall submit Design Drawings approved by a qualified Registered

Professional Engineer (RPE). Design drawings shall include but not limited to Repair and Shoring Plans for the columns. Shoring Plan shall include proper shoring to both front and back of the column with the same load capacity of the column being replaced. Shoring Plan shall conform with EM 385-1-1, Safety and Health Requirements Manual (2008). All concrete designs shall conform with UFC 3-320-06A, Concrete Floor Slabs on Grade Subjected to Heavy Loads (2005).

EM 385-1-1 and UFC 3-320-06A shall be available for the Contractor upon request. Any deviations from these specifications must be approved by the Government. The Government reserves the right to dismiss unqualified Engineers in performance of work.

3. GENERAL CONDITIONS:

3.1 Period of Performance: The contractor shall complete this contract within forty-five (45)

Calendar days from date of Notice to Proceed. After receipt of materials, the contractor shall give the Government three (3) calendar days notice prior to beginning work in order for the Government to properly coordinate the construction schedule. The Contractor shall ensure the work performance meets the contract time as required before submittal of proposal.

3.2 Site Survey: The Contractor shall conduct a site survey of the work site within three (3) calendar days after the approval of Base Passes. The Contractor shall field-verify all measurements for discrepancies with the assigned Government Engineer. The Contractor shall inform the Government Engineer for any clarifications regarding contract design criteria requirements.

3.3 Pre-Construction: A Pre-construction meeting shall be held fourteen (14) calendar days from the Site Survey date. The Contractor shall provide AF Form 3064 (Contract Progress Schedule) with detailed schedule outlining the overall timeline for the execution of this project. All major materials/supplies that the Contractor intends to use shall be annotated on the AF Form 3000 (Material Approval Submittal) for approval. The Contractor shall submit three (3) copies of preliminary design drawings, three (3) copies of AF Form 3064 (Contract Progress Schedule), and three (3) copies of AF 3000 (Material Approval Submittal) at the pre-construction meeting.

The Contractor shall not purchase or utilize any materials/items without an approved AF 3000 (Material Approval Submittal) from the Contracting Officer.

3.4 Notice To Proceed: Notice To Proceed (NTP) to start work will not be issued until the pre-construction meeting is complete. The NTP will be issued in writing from the Contracting Officer and establishes the first day for the Period of Performance.

3.5 Liquidated Damages: Liquidated damage clause shall be enforced by the Government in the event the Contractor fails to complete this project based on the period of performance in accordance with the contract. The Government shall assess liquidated damages of OMR298.434 for the first day of delay and OMR271.213 for any subsequent days of delays.

3.6 Mobilization: This part of the period of performance includes the time to organize, plan, and equip your work force to “start-up” or “mobilize” for construction and shall be included on AF Form 3064. This time ensures workers, materials, and equipment is properly coordinated to start and sustain construction for the duration of the project.

3.7 Construction: Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. Construction shall continue until no later than three (3) calendar days before the period of performance ends. The Contractor shall keep the work site free from the accumulation of surplus materials, rubbish, and debris generated by demolition or construction at all times. Construction debris shall be collected and disposed in an approved disposal site off-base in accordance with host nation laws and regulations. The Contractor shall secure all materials, tools and equipment at the end of each day.

3.7.1 The Contractor shall conform to the requirements of all US and Omani governing Codes, by-laws and regulations, and specified standards. A hot work permit is required for any welding or other spark-producing actions. The Contractor shall request and obtain a hot work permit in order to perform such work. Contractor shall coordinate hot work permits through the Fire Department (405 ECES/CEF, 468-2084). The Contractor shall provide a signed copy of the hot work permit to 405 ECES/CEP prior to beginning any hot work.

3.8 Work Hours: Normal work hours are from 0700Hrs to 1800Hrs, Saturday through Thursday, excluding holidays. Access to work site shall be restricted to these hours and days. However, due to ever changing requirements, the Contractor may experience delays while entering Thumrait Royal Air Force of Oman (RAFO) gate.

3.8.1 The Contractor shall coordinate all construction hours outside of normal work hours of operations through the Contracting Officer three (3) days in advance.

3.8.2 Unless specified by the Contracting Officer, construction of this project shall not interfere with day to day operations of nearby facilities.

3.8.3 The limits of work shall be as indicated on the contract drawings. The Contractor shall not excavate, fill, grade, or otherwise alter any area, which is beyond the limits of work.

3.8.4 The Contractor is responsible for validating construction documents. The Contractor shall notify the Contracting Officer of any discrepancies prior to proceeding with the work. The Contracting Officer must approve any deviations or changes, in advance.

3.8.5 Prior to performing any excavation or demolition work, the Contractor shall obtain AF Form 103, Base Civil Engineering Work Clearance Request, from 405 AEG/ECES Construction Management Office. The Contractor shall request Composite Utility map of the site location at least five (5) calendar days prior to scheduled beginning of work. The Contractor shall exercise due care and take reasonable steps to avoid injury or to otherwise interfere with utility lines where positions have been provided. If sufficient information is not available, the Contractor shall explore prudent techniques, such as hand-dug test holes, to ascertain the precise location of such facilities.

3.8.6 In the event utility outages are required, they shall be coordinated with the Government Engineer a minimum of seven (7) calendar days prior to the proposed outage.

3.8.7 It is the responsibility of the Contractor to coordinate with the Contracting Officer or the

Contracting Officer’s authorized representatives to preclude damage to any existing utilities. Any damage to utilities caused by the Contractor shall be repaired by the Contractor at no additional expense of the Government or to the Host Nation.

3.8.8 The Contractor shall provide barriers as required to prevent public entry to construction areas and to protect existing facilities and adjacent properties from damage by construction operations.

3.9 Progress Reports: The Contractor shall submit all progress report utilizing AF Form 3065, Contract Progress Report and include any problems, concerns, or issues as necessary.

Progress reports shall be submitted weekly to the Contracting Officer. Receipt of these reports by the Government shall be a condition of payment or partial payment of contract funds to the Contractor.

3.10 Pre-Final: The Contractor shall request from the Contracting Officer a Pre-final inspection for the project. The pre-final shall be conducted three (3) calendar days prior to project completion or end of performance period. The inspection allows an opportunity for the contractor to correct small discrepancies. A Pre-final may be considered a Final inspection if the Government accepts the work without exception. Attendance at the Pre-Final Inspection is mandatory of the Contractor. Attendee must be able to speak and obligate on behalf of the Contractor. The Pre- Final inspection shall be attended by the Contracting Officer, Government Engineer, Construction Inspector and Contractor. At this time a comparison of the Statement of Work (SOW) to completed project shall take place. Any discrepancies shall be noted to a Punch List for the Contractor to complete. The Contractor shall complete all items on the Pre-Final punch list within the required Period of Performance of this contract

3.11 Final Inspection and Acceptance: The Contractor shall request from the Contracting Officer a

Final inspection for the project. The Final Inspection shall be conducted at project completion or end of performance period. Attendance at the Final Inspection is mandatory for the Contractor.

Attendee must be able to speak on behalf of the Contractor and able to obligate the Contractor.

The Final inspection shall be attended by the Contracting Officer, Government Engineer, Construction Inspector and Contractor. At this time a comparison of the Statement of Work (SOW) to completed project shall take place. Any discrepancies shall be noted to a Punch List for the Contractor to complete. Upon final acceptance by written notice the Government shall take over ownership of the project.

3.12 Demobilization: This part of the period of performance includes removal from the site all workers, equipment, material, tools, and all other items associated with the performance of work specified herein or brought to the site by the Contractor and not associated with the finished/accepted project

3.13 Completion Certification: Upon completion of work under this contract, the Contractor shall furnish a certificate of completion to the Contracting Officer attesting that "the work has been completed, inspected, tested and is in compliance with the contract and approved construction plans and specifications.” The Contractor shall also submit a Release of Claims with final invoice.

3.14 Warranty: In addition to any other warranties, the Contractor shall guarantee all work for one (1) year from final acceptance. For warranty calls, the Contractor shall respond within 24 hours, seven days a week, after notification is received from 405 ECES/CEP personnel.

4. GOVERNMENT AND CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Government Furnished Items and Services

4.1.1 Utilities: No Government furnished utilities shall be provided.

4.1.2 Laydown Yard: If considered beneficial to the Government and requested by the Contractor in writing, the Government may designate a space for a temporary laydown yard for the use by the Contractor. This laydown yard would be used as a material stockpile area and would be subject to provisions as set forth by this SOW and as outlined by the Contracting Officer at the time of agreement. The lay down yard shall be provided in accordance with Royal Air Force of Oman (RAFO) and Ministry of Defense Engineering Services (MoDES) standards, which shall be discussed at the pre-construction meeting.

4.2 Contractor Furnished Items and Services

4.2.1 General: The Contractor shall furnish design services, labor, supervision, tools, materials, equipment, transportation, fuels, lubricants, fluids, solvents, and all other supplies and services necessary to perform operations required to complete work as indicated within the drawings and these specifications. The Contractor shall be responsible for providing utilities. The Contractor shall be responsible for installing and maintaining temporary cords, lines, or other equipment in a safe condition. Prior to final acceptance, the Contractor shall remove all temporary cords, lines, supplies, solvents, paint, fuel, lubricants, parts, material, tools, or other equipment from the site.

4.2.2 Project Manager: The Contractor at all times shall provide a fully qualified on-site Project

Manager who shall be responsible for the performance of the work. The Contractor shall designate in writing to the Contracting Officer the name of the Project Manager and all alternates.

The Contractor shall provide the name of the individuals at the pre-construction meeting. The Project Manager shall have full authority to act for the Contractor and must be fluent to speak and read the English language. The Project Manager shall be on-site during normal work hours and for contingencies requiring work beyond normal work hours. The Contractor at all times shall have a representative explaining the work operations to persons performing the work in the language that those performing the work are capable of understanding. The Contracting Officer shall have the right to determine whether the proposed representative is technically proficient to speak and communicate in the English language. The Contractor shall immediately replace any individual not acceptable to the Contracting Officer.

4.2.3 Employee Certification and Training: The Contractor shall certify in writing to the Contracting

Officer that employees operating equipment are trained and qualified to operate that piece of equipment. Contractor vehicles shall be in top repair, and be able to be shut off and restart without outside aid. Contractor vehicles in need of repair shall be replaced not later than the following morning. The Contractor shall remove downed vehicle, if irreparable, from the base. If necessary, the Contractor shall provide a flatbed trailer and rig or a tow truck at their cost to remove vehicle from the base. Contractor vehicles shall be in safe operating conditions at all times, have seatbelts, or be denied access to the base. The Contractor shall not perform routine maintenance on vehicles, which results in the dumping of any fluid onto the ground. The Contractor shall not transport rollers, paving equipment, or other slow moving construction equipment on and throughout base unless it is loaded on a flatbed or lowboy.

4.2.4 Food and Drinking Water: The Contractor is responsible for providing food, potable drinking water and ice for their workers. Sufficient quantity of food and water shall be brought at the beginning of each day as to ensure the safety and health of workers. The Contractor shall be responsible to ensure that workers drink sufficient water to ensure that they remain productive and healthy throughout the course of their labor and their project.

4.2.5 Safety: The Contractor shall be responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner. The Contractor shall train all employees on accident prevention and safety. The Contractor shall train all employees on the appropriate safety measures and ensure all employees have an obligation to obey existing Thumrait Royal Air Force of Oman and the Government’s site safety regulations as pointed out by the Government.

Special emphasis is placed on the safe operation of equipment and safe working conditions. Use of hard hats, steel-toed boots, and safety gloves are mandatory. Use of safety glasses and reflective vest are also mandatory as necessary.

5. INSPECTIONS/ QUALITY CONTROL/WORKMANSHIP/TESTING

5.1 General: The contractor shall comply with all applicable current construction codes listed within this SOW.

5.2 Preparatory Inspection: This inspection shall be performed by the Contractor prior to beginning work. It shall include a review of contract requirements; a check to ensure that all materials and/or equipment have been tested, submitted, and approved; a check to ensure that provisions have been made to provide required control testing; examination of work area to ascertain that all preliminary work has been completed; and a physical examination of materials and equipment to ensure that they conform to approved shop drawings or submittal data and that all materials and/or equipment are on hand. The Project Inspector shall be notified at least twenty-four (24) hours in advance of the preparatory inspections and such inspection shall be made a matter of record and sent to the Contracting Officer.

5.3 Quality Control: The Contractor shall establish a Quality Control System to perform sufficient inspection and tests of all items of work, including that of his subcontractors, to ensure conformance to applicable specifications with respect to the materials, workmanship, construction, finish, functional performance, and identification. This control shall be established for all construction work performed pursuant to the contract except where the technical provisions of the contract provide for specific Government control by inspections, test, or other means.

5.4 Workmanship: All work shall comply with the approved specifications and drawings provided. All work shall be performed by skilled craftsmen in the applicable trade and shall be supervised by a qualified Superintendent with experience in the related construction trades. The Superintendent shall be on-site during the performance of all work to ensure that a quality product is provided. The Superintendent shall be able to speak, understand, and read the English language. The Superintendent shall have a complete current set of the contract documents, drawings, and approved submittals on the job site at all times.

5.4.1 No careless or sloppy work shall be tolerated. While the Contracting Officer, or designated representative, may identify workmanship problems to the Contractor, Quality Control is the Contractor’s responsibility. Inspection or non-inspection by the Government of the work does not relieve the Contractor from ensuring the work complies with the contract documents. The Contractor shall correct all workmanship problems identified in a timely manner, to the satisfaction of the Contracting Officer, at no additional cost to the U.S. Government.

5.4.2 The Contractor is responsible for the coordination and sequence of events with relation to the performance of this project. The Contractor shall verify all dimensions and advise the Contracting Officer of any discrepancies prior to proceeding with that phase of work. If exact locations for positioning of equipment are not given, the Contractor shall coordinate the locations through the Contracting Officer. All equipment must be positioned to allow easy access for maintenance and replacement of component parts.

6. ADDITIONAL DETAILS

6.1 Coordination: During the execution of the work under this contract, the Contractor shall keep in close liaison with the Government Engineer's Office at Thumrait Air Base, who shall coordinate the work with the Using Agency and other entities. All requests made by the Using Agency and other entities shall be referred action by the Government.

6.2 Escorts: The Government shall provide Escorts to the Contractor for the duration of this project. The Contractor shall be escorted by Force Protection personnel to and from the job site during normal duty hours. Any work outside of normal work hours, as defined on Para. 3.8, shall be coordinated with and approved by the Contracting Officer.

6.3 Work Site Standards: The Contractor shall secure all equipment and tools at the end of each work day. Construction debris shall be collected and disposed of daily in an approved waste disposal site off Base, in accordance with all applicable laws. The Contractor shall have operational fire extinguishers on-site at all times during construction. The Contractor shall remove all tools, supplies, equipment and debris upon completion of the contract. The Contractor shall be responsible for cleanup of any Contractor-caused hazardous material produced at the construction site. In the event of a Contractor caused fuel or hazardous chemical spill, the Contractor shall be responsible for the cleanup at their expense and shall comply with local environmental standards as applicable.

6.4 Base Access: The Contractor shall be responsible for processing access passes for personnel, vehicles, equipment and all other elements associated with this project through the Contracting Officer the prior to starting any work. The Contractor shall submit all necessary paperworks to obtain access passes within five (5) calendar days of Contract Award date. The Contractor shall be given up to twenty-one (21) calendar days for access passes processing. This includes proper coordination with both Royal Air Force of Oman (RAFO) and U.S. Security Forces. Fourteen (14) calendar days before Base Access pass expiration, the Contractor shall coordinate with the Contracting Officer for pass extensions.

6.5 Operations: Work on this project shall not interfere with day to day operations of nearby facilities. Unless specified by the Government all other operational site activities supersede construction activities should scheduling conflicts arise.

6.6 Material Transport to the Work Site: The Contractor shall be responsible for the covering of open bodied vehicles transporting any materials likely to create air pollution or become debris while on base.

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