TRACKED_-_Solicitation_Attachment_1_-_PWS_ASAB_Vehicle_Lease_-_Rev_12Oct18.pdf

PERFORMANCE WORK STATEMENT (PWS)

VEHICLE LEASING

US AIR FORCE, KUWAIT

2 July 2018 Revised 12 October 2018

SECTION 1

GENERAL

1.1. SCOPE OF WORK. The contractor shall provide all labor, transportation, equipment, materials, personnel and supervision necessary to supply safe operational vehicles in accordance with this contract.

1.2. POINT OF CONTACT. The contractor will provide a point of contact within the company to interface with the contract representative on issues concerning all leased vehicles. Names, business address, phone numbers, and hours of operation are the minimum information required.

The contractor shall also provide an afterhours name and telephone number of an individual that speaks English for emergency contact purposes. Contractor shall provide all information for 24 hours a day/7 days a week contact.

SECTION 2

DEFINITIONS

2.1. TECHNICAL DEFINITIONS PARTICULAR TO THIS PWS

2.1.1. Acceptance inspection – An inspection shall be performed on all vehicles and equipment prior to acceptance of delivery. This inspection shows the overall condition of the vehicle. Major discrepancies must be corrected prior to placing the vehicle in service if use of the vehicle would aggravate the problem, or if the discrepancy creates a safety hazard. Minor damages shall be annotated on delivery notes as acceptable, and the Government will not be held liable for these damages.

2.1.2. Accident repairs – Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit.

2.1.3. Disabled vehicle – A damaged, worn out, or malfunctioning vehicle.

2.1.4. Fair wear and tear – The deterioration of items attributed to normal usage.

2.1.5. Government - United States Government

2.1.6. Scheduled maintenance – Periodic prescribed inspections or servicing of equipment, accomplished on a calendar or mileage basis. At a minimum shall include, but is not limited to, replacement of the oil, fuel and air filters, and engine oil and wiper blades.

2.1.7. Unscheduled maintenance – Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable and safe condition.

SECTION 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Fuel. The Government is responsible for supplying the fuel used in all leased vehicles except the fuel used prior to the Government acceptance of the vehicle. The vehicle shall be returned from servicing with approximately the same amount of fuel as when the vehicle was turned over for service. Likewise, upon completion of the contract the vehicle will be turned over to the contractor with no less than one-quarter tank of gas.

3.2. Joint Inspection. The contractor’s representative and the Government contract representative must perform a joint inspection and shall document in writing, vehicle condition upon delivery and return. This will be the sole validating document used when returning the vehicles to the contractor. (See Attachment 2) The Government will not be responsible for any damage or missing items not documented on the inspection checklist or for fair wear and tear. The contractor and Government contract representative will sign the inspection document. The Contracting Officer or representative will supervise both joint acceptance and returning inspections and will endorse all documentation.

SECTION 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. GENERAL. Contractor shall provide specified vehicles and all services required to keep the vehicles in a safe and operational condition. Vehicles will be delivered within the time specified with the contract or as coordinated through the Contracting Officer and must meet minimum acceptance criteria provided herein. Failure to pass the acceptance/inspection in the time frame specified within the contract may result in a monetary penalty. The Government reserves the right to return any number of vehicles prior to expiration of the current lease term without a penalty. Vehicles not retrieved at the expiration of the Task Order period of performance shall not constitute a financial obligation to the Government.

4.1.1. Quality Control Plan. The contractor must develop and maintain a quality control program to ensure systematic inspection of services provided in accordance with this PWS and other commonly accepted commercial practices. Implement procedures to identify and prevent defective services from reoccurring. Identify to the Contracting Officer Representative (COR) and Contracting Officer a contractor employee who will function as the company’s primary point of contact concerning quality control. This individual must be appointed in writing and available to the COR and Contracting Officer at all times during contract hours of operation. The COR will notify the company’s primary point of contact when there are customer complaints. The contractor shall provide a copy of the Quality Control Plan to the Contracting Officer not later than 30 days after notice of award is received. As a minimum, the program should include the following:

• Procedures for ensuring safety of vehicles is being properly maintained.

• Maintenance safety checks to identify and eliminate hazards.

• Documentation procedures to validate checks have been accomplished.

4.1.2. First Time Initial Delivery of Vehicles. The contractor shall deliver the specified quantity of vehicles with two sets of keys. This shall be done in 10-days as follows: Delivery shall be coordinated with the Government contract representative. Delivery shall be accomplished during normal business hours of 8:00 AM to 5:00 PM (local time), unless otherwise approved by the Contracting Officer or a designated representative. The contractor shall provide a schedule of vehicle deliveries and type of vehicles to meet the 10-day period no later than two (2) days after notice of award.

4.1.2.1 Contractor Change Over: The Government reserves the right to conduct site visits in all contractor-operated facilities. In the event that a follow on contract is awarded to other than the incumbent, the incumbent Contractor will allow 30 days to permit an orderly changeover to the successor Contractor. The contractor shall submit a scheduled plan to the Contracting Officer detailing the quantity of vehicles that will be picked up and in accordance with the thirty (30) day deadline.

4.1.3. Insurance. The contractor shall carry full coverage insurance with zero deductible to cover the cost for replacement or repair of vehicles lost, stolen, or damaged. This is to preclude the Government from being held liable for claims generating from any of the above.

In addition to full coverage, the contractor will carry full coverage liability, medical, and collision insurance with zero deductible to cover all medical, legal and repair expenses to be paid for repairs, injuries or death settlement expenses when a vehicle is involved in a motor vehicle accident.

4.1.3.1. If for some reason the vehicle is required to be present for civil action, the contractor shall provide 48-hour notification to the Government. If the vehicle is going to be required for longer than 24 hours, the contractor will provide a replacement vehicle. Contractor shall be responsible for any expenses associated with traffic violations while the vehicle is in their possession.

4.1.3.2. All vehicles shall be registered, licensed and insured for the full coverage required under the laws of Kuwait. Vehicles shall meet Kuwaiti motor vehicle safety standards and must include the following:

1. All vehicles must have manufactured installed seatbelts for driver and all passengers.

2. All vehicles must have drivers and passenger side airbags.

3. All vehicles damaged as a result of an accident and documented by valid Kuwaiti

Police report, or applicable Government substitute, shall be covered under contractor’s full coverage insurance to include full cost of vehicle replacement.

4. The government will send the Kuwaiti police a copy of the accident report (SF91).

5. The SF 91 will be completed on base with Security Forces.

4.1.4. Records. The contractor shall maintain records of transactions with the Government and, upon request, make such records available to properly designated Government contract representative within five (5) working days.

4.1.5. After notification of award the contractor will make all necessary arrangements to ensure that employees, which require base passes in the performance of this contract, have all paperwork completed prior to the effective date of the contract.

4.2 VEHICLES. The following minimum criteria shall be met at the time of the acceptance inspection:

4.2.1. Condition. Both the exterior and the interior of the vehicles must be free of excessive soil, rust, odor, and damage. Upholstery must be clean and free of cuts, burns, odor and stains.

4.2.2. Safety Items. Each vehicle must meet all host nation safety requirements and have, as a minimum, the following safety features:

1. Properly functional seat belts in all passenger positions.

2. Properly mounted rear view mirrors.

3. Serviceable windshield wipers

4. Parking brakes.

5. Horn.

6. The vehicle will also have functioning driver and passenger airbags.

4.2.3. Heating and Air Conditioning. Both heating and air conditioning are required in all vehicles.

4.2.4. Transmission. Vehicles shall have an automatic transmission, unless otherwise coordinated and approved by the Contracting Officer.

4.2.5. Towing package. All crew-cab and extended cab pickups must have installed towing hitch receivers. Size and class of hitch should meet the manufacturers’ maximum towing capacity recommendation.

4.2.6. Window tint. All vehicles must be equipped with window tint film. Window tint film will meet the laws and regulations of Kuwait in regards to opacity and installation. Window tint will be replaced at no cost to the Government when becoming excessively faded or unserviceable.

4.2.7 Roadside repair. Each vehicle will have a spare tire, lug wrench, serviceable jack, and proper tires based on the manufacturer specifications/recommendations. All vehicles will be equipped with a locking gas cap.

4.3. SERVICES. The contractor shall provide the following services:

4.3.1 Maintenance.

4.3.1.1. The contractor shall perform scheduled and unscheduled maintenance at the contractor’s facility, unless otherwise authorized by the Contracting Officer or a designated representative. The contractor shall retrieve vehicles requiring unscheduled maintenance from Ali Al Salem, Kuwait City International Airport (KCIA), Camp Arifjan, Camp Buehring, or other location as designated by the Contracting Officer.

Upon completion of maintenance services, the contractor shall return vehicles to the designated location. Pickup and drop-off of vehicles is at no additional cost to the Government. Vehicles shall be returned clean and with the same amount of gas as when initially picked up for maintenance. Scheduled maintenance intervals for all leased vehicles will be provided by the vendor at the onset of the contract. Actual specifications of what will be accomplished on a scheduled basis will be provided to the USAF for use by Contracting Officer Representative (COR) personnel to verify/validate actual work being accomplished in accordance with the contract. The definitions of actual maintenance performed will be provided on request.

4.3.1.2. The contractor shall provide a tow vehicle, suitable for recovering vehicles requiring maintenance services or have become disabled as identified by the Government contract representative at no additional cost to the Government.

4.3.1.3. The contractor will provide parts, labor, materials, supervision, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants at no additional cost the Government. The contractor will replace any tire when the tread becomes less than 6.35 millimeters or when the Government contract representative through the Contracting Officer determines any unsafe condition.

Contractor is responsible for replacing windshields with cracks or visual obstructions that interfere with the vehicle operator’s line of sight. Tire failure will be replaced at no additional cost to the Government. Tire failure is defined as manufacture defects and all flat (blowouts, leaks, object in tire, or air pockets).

4.3.1.4. The contractor shall provide a written schedule of all scheduled maintenance to the Contracting Officer no later than 30 days after acceptance of the vehicles.

4.3.2. Replacement of Vehicles during Maintenance Periods. The contractor shall provide a safe and serviceable replacement vehicle for each vehicle removed from service for scheduled/unscheduled maintenance by 1430 on the date of turn-in if repairs are estimated to take more than 24 hours. Contractor shall pick-up vehicles requiring service;

drop-off replacement vehicle and return serviced vehicle to a designated location at no additional cost to the Government. The 24 hours begins when the contractor acknowledges receipt of the vehicle from the Government. The replacement vehicle shall be of the same type as the vehicle being serviced. If a vehicle replacement is not provided within 24 hours of the contractor receiving a vehicle requiring maintenance, the daily lease rate of the vehicle in for maintenance/service shall be deducted from the overall invoice for each 24- hour period or portion thereof that the Government is without the replacement vehicle. If a replacement vehicle is provided, but not the same type, then the lower of the two daily rates shall be charged. Daily rates are calculated by dividing the monthly rates by 30 and the weekly rates are calculated by dividing the monthly rate by 4. Government has the option to request a permanent replacement of any vehicle which has been turned in for repeat maintenance and not corrected to manufacture specification. Repeat maintenance is defined as repairs made three or more times for the same assembly or sub-assemblies.

4.3.3. Maintenance required as a result of misuse or abuse. The contractor will provide a written itemized estimate of repairs and an estimated time to complete the repairs within 24 hours of receiving the vehicle. If all repairs cannot be accomplished within 24 hours, a replacement vehicle shall be provided by the end of that 24-hour period. For minor damage and non-safety items the contractor shall waive repairs at the discretion of the Contracting Officer. Waived repairs shall be accomplished at the next scheduled maintenance for the vehicle. Upon completion of the repairs, a complete itemized final bill for the cost of repairs shall be provided to the Government at the time the vehicle is returned.

4.3.4. Traffic Violations.

4.3.4.1. Use of Vehicles. The United States Government agrees that it will not permit the contractor’s vehicles to be used in violation of any host nation laws, rules, or regulations.

To the extent that United States Government employees allow the contractor’s vehicles to be so used, the United States Government hereby contractually indemnifies and holds the contractor harmless from host nation forfeitures, damages or penalties resulting from violation of such laws, rules or regulations. If violations of Host Nation Law occur, written notices, legal documentation, traffic tickets, traffic fines, etcetera, will be used by the U.S. military as evidence against the personnel involved. The vendor will be financially responsible for paying all traffic tickets/fines. The Vendor will forward all documentation in regard to these violations to the Contracting Officer. Upon verification of the traffic ticket(s)/fine(s), on a per month basis, the contractor will be authorized to invoice against CLIN 0021 – Admin cost, for each Task Order that the traffic ticket(s)/fine(s) apply to. The Government will apply an estimated rate of $150.00 per month / per vehicle assigned to each Task Order and apply funding upfront at the execution of each Task Order to cover these cost and any other potential unforeseeable cost the contractor may incur with each Task Order. Only actual traffic ticket/fine costs, verified by the Contracting Officer to be such, will be paid. No other legal fees or fees criminal in nature will be paid by the U.S. Government, nor will any overhead, G&A, or profit be paid on the ticket/fine. Requests for Equitable Adjustment. In the event the contractor incurs costs or damages due to the government’s failure to comply with host nation traffic laws, thereby requiring the contractor to pay an additional administrative or re-licensing fee to the host nation, the contractor will submit a detailed Request for Equitable Adjustment (REA) in the form of an invoice against CLIN 0021

– Administration Cost. The invoice will be submitted to the Contracting Officer (CO) and will include all applicable documents and receipts to substantiate the invoice and the amount being invoiced. The Contracting Officer will make a determination based on submitted information and approve or disapprove the invoice.

Reporting of Traffic Violations. The prime contractor will provide a report each month of the calendar year to the Contracting Officer responsible for this contract, and any other organization designated by the Contracting Officer, the following information:

(1) The total number of traffic violations, fines, or local government fee requests received for vehicles leased under this contract.

(2) The vehicle make, model, license number and time/date/reason the violation was assessed.

4.3.5. Vehicle Requirements (General). The contractor shall provide vehicles that are less than

2 years old and have less than 40,000KM on the odometer at the beginning of the contract and at the beginning of each ordering year. This requirement may be waived by the Government on a case-by-case basis only if the vehicle is determined to be in acceptable mechanical condition. Vehicles will be returned for replacement once the vehicle reaches approximately 150,000KM or as determined necessary by the Government contract representative. Vehicles will be in very good physical condition and mechanically sound with no visible leaks, damage or signs of excessive wear and tear. Retread tires are unacceptable on the vehicle and/or as a spare tire. Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor will be required to replace tires at no additional cost to the Government.

4.3.5.1. All vehicles shall be registered and licensed in accordance with the laws of Kuwait. Front and rear of all vehicle license plates shall be securely fastened with screws or bolts in four corners. The contractor shall maintain registration documents and a laminated copy placed in all vehicles. Vehicles shall meet Kuwaiti motor vehicle safety standards and previously mentioned requirements listed in paragraph 4.2.2. An additional copy of vehicle registration and insurance will be provided to the Government contract representative.

4.3.5.2. All vehicles shall have at a minimum an AM/FM radio, exhaust screens, maintenance free batteries, air conditioning/heating, manufacturer operators manual and two (2) full set of keys. Floor mats shall be provided for all vehicles with carpeted interiors.

4.3.5.3. Compact Sedan.

4.3.5.3.1. Compact sedans shall be 5 passenger four door sedans. Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.4. Mid-size Sedan.

4.3.5.4.1. Mid-size sedans shall be sedans shall be 5 passenger four door sedans.

Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be

4.3.5.5. Mid-size Pick-up Truck.

4.3.5.5.1. Mid-size pick-up trucks shall have a minimum of a 6-cylinder engine.

A truck with a smaller engine may be provided, only if coordinated with and approved by the Contracting Officer. If a truck with a smaller engine is provided without the Contracting Officer’s approval, the truck will be replaced with a truck that meets the minimum engine type (6-cylinder) at no additional cost to the

Government. Ground clearance equal to or greater than 10 inches. Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be

4.3.5.6. Full-size Pick-up Truck.

4.3.5.6.1. Full size pick-up trucks shall have a minimum of an 8-cylinder engine.

A full size truck with a smaller engine may be provided, only if coordinated with and approved by the Contracting Officer. If a full size with a smaller engine is provided without the Contracting Officer’s approval, the full size truck will be replaced with a full size truck that meets the minimum engine type (8-cylinder) at no additional cost to the Government. Ground clearance equal to or greater than 10 inches. Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.7. Compact SUV

4.3.5.7.1. Compact SUVs shall have a minimum of a 6-cylinder engine. A SUV with a smaller engine may be provided, only if coordinated with and approved by the Contracting Officer. If a SUV with a smaller engine is provided without the Contracting Officer’s approval, the SUV will be replaced with a SUV that meets the minimum engine type (6-cylinder) at no additional cost to the Government.

Compact SUV means 4400 GVW or less. Ground clearance greater than 10 inches, Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.8. Mid-size SUV.

4.3.5.8.1. Mid-size SUVs shall have a minimum of a 6-cylinder engine. A SUV the Contracting Officer. If a SUV with a smaller engine is provided without the Contracting Officer’s approval, the SUV will be replaced with a SUV that meets the minimum engine type (6-cylinder) at no additional cost to the Government.

Ground clearance greater than 10 inches, and be the largest of the class II SUVs available. The government has the right to refuse any SUV that is less than 4800 GVW. Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.9. Full-size SUV

4.3.5.9.1. Full-size SUVs shall have a minimum of an 8-cylinder engine. A SUV the Contracting Officer. If a SUV with a smaller engine is provided without the Contracting Officer’s approval, the SUV will be replaced with a SUV that meets the minimum engine type (8-cylinder) at no additional cost to the Government.

Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.10. Cargo Van.

4.3.5.10.1. Cargo vans shall be equipped with a personnel door on the side of the vehicle in addition to the rear cargo doors to enable easy ingress/egress into the cargo area. If a Cargo van without said personnel door is provided without the Contracting Officer’s approval, the cargo van will be replaced with a cargo van that meets the requirement at no additional coast to the Government Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.11. 9 Passenger Van.

4.3.5.11.1. 9 passenger vans shall be equipped with Tires equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government

4.3.5.12. 12 Passenger Van.

4.3.5.12.1. 12 passenger vans shall be equipped with Tires equal to, Goodyear All-

Speed rating: R). Any tires determined by the Government contract representative

4.3.5.13. 14 Passenger Van.

4.3.5.13.1. 14 passenger vans shall be equipped with Tires equal to, Goodyear All-

Speed rating: R). Any tires determined by the Government contract representative

4.3.5.14. 22-29 Passenger Bus

4.3.5.14.1. 22-29 passenger buses shall have seatbelts available for each seat to include center seats. Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government.

4.3.5.15. Bongo Truck

4.3.5.15.1. Bongo trucks shall be equipped with Tires equal to, Goodyear All-

Speed rating: R). Any tires determined by the Government contract representative

4.3.5.16. Flatbed Truck.

4.3.5.16.1. Flatbed trucks shall have a minimum of an 8-cylinder engine. A flatbed truck with a smaller engine may be provided, only if coordinated with and approved by the Contracting Officer. If a flatbed truck with a smaller engine is provided without the Contracting Officer’s approval, the full size truck will be replaced with a flatbed truck that meets the minimum engine type (8-cylinder) at no additional coast to the Government. Ground clearance equal to or greater than 10 inches. Tires shall be, or equal to, Goodyear All-terrain, Wrangler Silent Armor (Load range: E, Traction: A, Temperature C, Speed rating: R). Any tires determined by the Government contract representative not meeting these specifications will be rejected and the contractor shall be required to replace tires at no additional cost to the Government

4.3.6 Emergency Response. In the event of a vehicle breakdown, the contractor shall respond within 2 hours of notification to recover, repair or replace vehicles that are within 80KM radius of the designated location of assignment and 3 hours outside of 81KM radius, at no additional cost to the Government. The contractor shall provide 24-hour/7 days a week emergency response telephone number for receiving notification of vehicle breakdown. In the event the contractor fails to meet this time standard, 25% will be deducted from the daily lease rate for that vehicle. In addition, for every hour after the initial time standard an additional 10% will be deducted from the daily rate for that vehicle.

4.3.6.1 Contractor will jumpstart vehicles on Ali Al Salem within a reasonable time after receiving notification by the COR. If contractor cannot respond in a reasonable time, the Government has authority to jumpstart the vehicle with no liability for damage that may occur.

4.3.7 Vehicle Modification. The Government reserves the right to perform minor modifications on leased vehicles (i.e. installation of land mobile radio equipment, security light bars, camper shells, toolboxes) as long as they do not visibly deface the vehicle. The Government also reserves the right to perform more robust modifications on a select number of lease vehicles supporting the base security mission. These modifications may include, but are not limited to, installation of mounted camera and control systems as well as tracking and identification systems. The Government will be responsible for any maintenance of these modifications. Vehicles will be returned to the original condition prior to final turn in to the contractor. If repairs are required to restore vehicle damaged by installation of these items, the contractor shall provide an itemized estimate to the Government contract representative within five (5) working days of return of the vehicle. The Contracting Officer will determine the method of restitution of these repairs.

4.3.8 Phase-In Inspection. The contractor shall coordinate vehicle deliveries with Government contract representative and Contracting Officer. A joint inspection between the contractor, Government contract representative and the contracting officer will be performed upon delivery of any vehicle, but prior to acceptance of any vehicle, to determine vehicle acceptance or rejection. For accountability, delivery receipts and/or rejection receipts will be accomplished to account for vehicle condition, acceptance, or rejection. See Attachment 2 for vehicle inspection sheet that will be required.

4.3.9 Phase-Out Inspection. The contractor shall provide documentation at Phase-In Inspection to include what constitutes normal wear and tear on return of vehicles after contract completion. (i.e., interior stains, size of scratches and chips, tears in interior).

4.3.10 SECURITY / PASS REQUIREMENTS

4.3.10.1 The contractor shall follow existing security procedures and instructions applicable to Ali Al Salem Air Base, Kuwait. Contractor personnel working on Ali al Salem Air Base shall possess a valid “Red Badge” for Ali Al Salem Air Base (American pass requirement requiring registration in DBIDS), and hold a current Kuwait Pass necessary to gain access to the front Gate. The U.S. shall not be liable for delays caused by inaccessibility through the Kuwaiti Gate.

4.3.10.2 The contractor shall submit AFCENT Installation Access Application to the Contracting Officer and Engineering Assistant within 5 calendar days after receipt of “Notice of Contract Award”. The contractor is also required to complete AFCENT Installation Access Application for all employees entering ASAB. Once the application is complete all contractor employees must then register within the Defense Biometric Identification System (DBIDS) and receive a DBIDS “Red” badge.

4.3.10.3 The contractor shall submit properly completed pass request applications (for DBIDS and Kuwaiti passes) to the Engineering Assistant within 7 calendar days after receipt of “Notice of Contract Award”. The pass request applications require coordination with the Host Nation Liaison. The U.S. Air Force shall not be liable for delays resulting from Kuwaiti pass coordination/approval. Contractor shall be liable for completing all requirements within the specified time frames. Therefore, it is imperative for the pass applications be completed correctly. No extensions on work will be granted due to delays from Kuwaiti pass coordination/approval. Contracts with length greater than 30 days shall require a KMOD J2 pass for ALL workers to satisfy the Kuwaiti pass requirement. ALL WORKERS ARE REQUIRED TO HAVE PERMANENT J2

BADGES.

4.3.10.4 The work site is located in a restricted or controlled area. The contractor may therefore experience delays due to compliance with entrance/exit requirements of restricted/controlled areas. The maximum amount of delay should not exceed four (4) hours per occurrence.

4.3.10.5 The host Nation base will not grant access for individuals of the following nationalities: IRAN, CUBA, LIBYA, SYRIA, and SUDAN.

4.3.11 ESCORTS

4.3.11.1. Upon entry through the US Air Force Main Gate, contractor personnel are required to be in the presence of a military escort at all times. The contractor shall comply with escort directions. The U.S. Air Force shall provide escorts, provided the contractor makes the proper coordination discussed below. Initial contractor personnel/escort requirements shall be discussed at the Pre-construction Conference. The contractor shall notify the designated Project Inspector (or Contracting Officer Representative, COR) 48 hours in advance of any new/revised personnel/escort requirements. The contractor shall notify the designated Project Inspector/COR 24 hours in advance of any change in time that the escorts shall meet the contractor and/or when the number of contract workers increases or decreases. The contractor will not be able to start work until escort arrangements are made. The U.S. Air Force shall not be liable for delays caused by the contractors’ failure to follow the above notification requirements.

4.3.12. SECURITY / SEARCH

4.3.12.1. Upon entry through the Ali Al Salem Main Gate, contractor personnel and vehicles shall process through the search area.

4.3.12.2. Materials including but not limited to concrete, asphalt, asphalt emulsions, and water require search and surveillance by U.S. Air Force personnel from the point of origin to the search area inside the Ali Al Salem Gate. The contractor shall notify the designated Project Inspector/COR TWO (2) days in advance of the scheduled delivery. The contractor shall immediately notify the Project Inspector/COR of changes. Changes shall require an additional TWO (2) days advance notice for Government personnel coordination. The U.S. Air Force shall not be liable for delays resulting from the contractor’s failure to follow the above notification requirements or supplier/contractor delivery changes.

4.3.12.3. All vehicle and trailer compartments shall allow for a complete visual inspection. All tanks and all baffled sections shall have a minimum 3 ft. / .91meter diameter visual inspection port. Equipment not meeting the above requirements shall not be allowed entry onto AASAB. The U.S. Air Force shall not be liable for delays caused by equipment not meeting the above requirements.

4.3.13. TELEPHONE USE PROHIBITION

4.3.13.1. Contractor personnel working on Ali Al Salem Air Base Air Base are prohibited from using telephone instruments, (to include but not limited to, cell, mobile, land line and satellite phones, fax machines, and pagers) without expressed written-approval from the Contracting Officer and 386 ECES Commander.

4.3.13.2The below list of items have been identified as contraband and may not be carried onto the installation by non-DoD contractors and/or TCNs without written authorization from the Contracting Officer or Requesting Agency’s Commander and approved by the 386 ESFS Commander. The Contractor is required to inform all employees of these restrictions. Those found attempting to bring contraband on base (Contractor or any of their employees) may result in the individual or company being barred from base. Any delay of work resulting from debarment will be at the Contractor’s expense.

Ammunition Beepers/Pagers Bottled Fuel Cameras, Recording Devices (Both Audio and Video) Cellular Telephones Electronic Storage Devices (Memory Cards, Hard/Thumb Drives, Sim Cards) Explosives Illegal Drugs (i.e. not prescription) Laptop Computers Mobile Radios Tools (Not required for contracted duties) US Military Uniforms Weapons (i.e. knives with a blade exceeding 3 inches in length) Writing Materials (i.e. Pens/Pencils/Paper) *List is subject to change as required by the 386 AEW and United States Air Force

4.4 SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold Inspect vehicles being returned from routine maintenance is clean and in same physical condition with as much fuel as when initially picked up for maintenance.

4.3.1.1 No more than two (2)

customers complaints per month

Inspect vehicles being returned from unscheduled maintenance is clean and in same physical condition with as much fuel as when initially picked up for maintenance and that the repair was completed satisfactorily.

4.3.1.1 No more than two (2)

customer complaints per month

Replacement vehicles provided by 1430 if repairs are estimated to take more than 24 hours after a vehicle removal from service.

4.3.2 No more than two (2)

customer complaints per month

Emergency response within 2 hours 4.3.7 100% of the time

SECTION 5

5.1 TYPICAL VEHICLE USAGE:

The following table does not reflect the required quantity of vehicles for the contract. It is a list of vehicles that are normally used on a monthly basis and fluctuations in quantities can and do occur from month to month.

5.2 NON-PERSONAL SERVICES: Contractor shall provide specified vehicles, or equal to, (see table below, column “Manufacture Model”) under this requirement and provide all service requirements listed within this Performance Work Statement. With the Contracting Officer’s written approval, the contractor may submit a vehicle that is equivalent (or equal), to include all the specific instructions. The contractor shall provide all specifications to the Contracting Officer for equivalent vehicles in writing for approval.

ITEM# Description Specific

Instructions Manufacture Model

Estimated QTY

0001 (B121) Bus, 22-29 Passenger

Toyota Coaster or Equal

0002 (B180) Cargo Van Ford Transit or Equal

0003 (B185) 9 Passenger Van Automatic Transmission

Hyundai or Equal

0004 (B185) 9 Passenger Van Manual Transmission

Mitsubishi L300 or Equal

0005 (B188) 12 Passenger Van

Automatic Transmission

Toyota Hiace or Equal

0006 (B188) 12 Passenger Van

Manual Transmission

Toyota Hiace or Equal

0007 (B192) 14 Passenger Van

Chevy Express or Equal

0008 (B221) Pick-up Truck, 4 Door, ½ Ton, 4x2

Automatic Transmission

Toyota Hilux or Equal

0009 (B221)Pick-up Truck, 4 Door, ½ Ton, 4x2

Manual Transmission

Toyota Hilux or Equal

0010 (B213)Pick-up Truck, 4 Door, ½ Ton, 4x4

Automatic Transmission

Toyota Hilux or Equal

0011 (B213)Pick-up Truck, 4 Door, ½ Ton, 4x4

Manual Transmission

Toyota Hilux or Equal

0012 (B222)Full-size Pick-up Truck, ¾ Ton, 4x4

Chevy Silverado or Equal

0013 (B222)Full-size Pick-up Truck, ¾ Ton, 4x4

Long Bed Chevy Silverado or Equal

0014 (B224)Compact SUV Kia Sportage or Equal

0015 (B228)Mid-size SUV, 4x4/Allwheel Drive

Toyota Prado or Equal

0016 (B229)Full-size SUV, 4x4/Allwheel Drive

Chevy Tahoe or Equal

0017 (B152)Compact Sedan Kia Cerato or Equal

0018 (B103) Mid-size Sedan Kia Optima or Equal

0019 (B265)Bongo Truck Manual transmission

Toyota Dyna or Equal

0020 (B261) Flatbed Truck Chevy Flatbed or Equal

Total Typical Monthly Usage 446 449