Closed Loop Wash Rack Q-A.pdf

Questions & Answers for FA570226DM0002 Closed Loop Wash Rack System

Updated: 8 May 2026

1. According to the SAM page and the document titled “Salient Characteristic Wash Rack.pdf ” delivery is indicated as CA 95304; however, it also states that installation will take place at Al Udeid Air Base. Kindly confirm which location should be considered for delivery and installation.

a. Both locations are correct, but for different stages. The wash rack must first be delivered to CA 95304 for military shipment$to Al Udeid Air Base.

The installation will then occur after arrival at Al Udeid Air Base.

2. Could you please confirm that if you accept the delivery –directly- to Al Udeid Air Base instead of delivery on The USA?

a. We would accept the delivery at Al Udied

b. Local source/procurement is preferred.

3. Reference to this requirement, can we quote with a direct delivery and set up to AUAB, Qatar

a. If item is small enough to fit on aircraft, it can be sent directly here

b. Local source/procurement is preferred.

4. Do you accept made in other countries, other than USA?

a. Yes, if it meets technical requirements

5. Whether CLIN 0003 (Delivery) will be inspected, accepted, and invoiced upon delivery to DLA Distribution San Joaquin in Tracy, CA?

a. Item should be inspected prior to shipment

b. Locally sourced/procured alleviates this requirement

6. Whether CLIN 0001 (Wash Rack System) and CLIN 0002 (Installation) will be inspected, accepted, and invoiced following installation at Al Udeid Air Base?

a. Inspection and approval of design is required prior to installation.

Payment is based on completed progress.

Updated: 1 May 2026

7. The Government’s anticipated timeframe between delivery to Tracy, CA and installation at Al Udeid Air Base?

a. 4-6 months

b. Locally sourced/procured alleviates this requirement

8. What logistical support the Government will provide to the contractor during installation at Al Udeid Air Base, such as base access coordination, site preparation, utility readiness, equipment staging, and availability of on-base lodging.

a. Base access coordination is through CE UPC, however contractor is ultimately responsible for obtaining their base access. Installation will be on improved paved surface with utility tie-in nearby. Contractor is responsible for supplying their own equipment required for installation.

Contractor is not eligible for base lodging

9. Can the equipment be shipped directly to Qatar by the supplier if the supplier is a local company based here? It’s easier that way

a. Yes

b. Local source/procurement is preferred

10. Will you accept equipment if locally manufactured in Qatar?

a. Yes, if it meets technical requirements

11. Will contractor receive GFP for the installation of the Wash Rack System?

a. Government furnished equipment (GFE) will not be provided

12. After delivering Wash Rack System to W1 AS DLA DIST SAN JOAQUIN; how many days it will take for government to ship it to the site?

a. This depends on available aircraft or ocean freight. Most items have taken 2 months plus during our tour here

b. Locally sourced/procured alleviates this requirement

13. Will workers be allowed to stay at Al Udeid Air Base during the installation phase.

Updated: 1 May 2026

a. No

Wash Equipment Requirements The specification does not reference the wash equipment itself.

14. Will this system require high-pressure hot water wash equipment, high-volume cold-water systems, or a combination of both?

a. High-pressure hot water wash equipment

b. Must have integrated heating element to break up built up grease on exhaust, radiator, and engine block

15. How many operator wash stations will be required?

a. One

16. What are the expected flow rates (GPM) and operating pressures(PSI)?

a. 4 GPM @ 3000 PSI

17. What type of vehicles or equipment will the system be servicing?

a. Aerospace Ground Equipment vehicles and aircraft servicing carts

18. How many simultaneous wash operators should the system support?

a. One

19. What type of vehicles or equipment will primarily be serviced?

a. Aerospace Ground Equipment vehicles and aircrafts servicing carts

Enclosure Requirements The specification references a wind rating of 25 m/s and entry/exit doors on opposite ends.

20. Is the system intended to include full enclosure walls and a roof with doors at both ends?

a. No, Unenclosed

21. or will the rack be installed within an existing facility?

a. No, Wash rack will be a new facility

Updated: 1 May 2026

22. Should entry/exit doors be manual or powered?

a. There will be no doors, it is an open front wash rack

23. If so, what are the required enclosure dimensions (height, width and length)?

a. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent

10ft by 40ft footprint for OWS/tanks/equipment..

24. Or will the wash rack be installed inside an existing structure, with the wind rating applicable only to the rack system itself?

a. Wash rack will not be installed on existing structure, pavement, but will need to be wind rated

Width Requirement (20 Feet Minimum)

The wash rack must be at least 20 feet in width.

25. Does this apply strictly to the usable wash pad surface?

a. Yes

b. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent

10ft by 40ft footprint for OWS/tanks/equipment.

26. Or does this include the full system footprint (width), including containment and oil-water separation components?

a. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent

10ft by 40ft footprint for OWS/tanks/equipment.

b. Wash pad are all that is required

Length Requirement While a minimum width is specified, no minimum length is identified.

27. Please confirm the required usable wash surface length to ensure proper accommodation of intended vehicles or equipment.

Updated: 1 May 2026

a. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent 10ft by 40ft footprint for OWS/tanks/equipment.

Load Rating

CHANGED TO 30,000 lb

28. Is the 16,000 lb. requirement based on gross vehicle weight, axle load, or static platform capacity?

a. Gross vehicle weight

b. Must support 30,000 lb

Installation Scope - Site Preparation Installation includes site preparation.

29. Please clarify the expected level of preparation (e.g., grading, concrete foundation, trenching, anchoring, etc.).

a. Product is meant to be modular for simplified relocation. Site will be at a leveled pavement.

Utility Hookups The specification notes 240/415V, 50 Hz power and water input requirements.

30. Will electrical power and water be brought to the immediate vicinity of the wash rack system?

a. Yes, Wash rack will be serviced via external water tank

31. What is the anticipated distance from utility connection points to the final installation location?

a. 50ft

32. Will utilities be stubbed to the installation area, or should we include extended runs? If so, approximately how far?

a. Extended runs from nearby utilities approximately 50ft.

Updated: 8 May 2026

Oil-Water Separation System

33. Is there a required treatment capacity (GPM) or storage capacity that must be met?

a. 55 Gal

34. Will discharge be directed to a sanitary sewer, holding tank, or another destination?

a. Holding Tank - will be provided

35. Are there specific discharge standards that must be met?

a. AUAB 379th Environmental Management Plan

i. 3.2.3

1. Efforts shall be made to capture wastewater from aircraft and vehicle wash racks and maintenance facilities, send toa wastewater treatment plant, process wash water through an oil-water separator before discharge, IAW the FGS-Q. If currently reestablishing a waste stream the wastewater shall be analyzed before turn in to the HWTA with third part laboratory results attached.

Portability & Logistics

36. Are there specific transport or lifting requirements (fork pockets, lifting lugs, ISO frame, etc.)?

a. Yes. Product must be movable by user via forklift. Submit design for review

37. Is the site visit at Al Udeid mandatory or optional?

a. Optional

Updated: 1 May 2026

CLIN 0001 – Wash Rack System

38. Are there any preferred or approved brands for the Wash Rack System?

a. None

CLIN 0002 – Installation

39. Could you please confirm the current condition of the installation site?

a. Paved surface, level

40. Will the contractor be responsible for all site preparation and related works?

a. Yes, but site preparation is negligible. Existing site is paved with utilities nearby

41. Can you please provide photos of the installation location?

a. No

CLIN 0003 – Delivery

42. Can delivery be made directly to Al Udeid Air Base, or is delivery required to W1 AS DLA DIST SAN JOAQUIN, 25600 S Chrisman Road, Rec Whse 57, Tracy, CA 95304-5000, United States?

a. Yes & Yes, but Locally sourced/procured alleviates this requirement

Oil-Water Separation System

43. Can we arrange the delivery directly to Al Udeid Air Base, Qatar?

a. Yes

Updated: 1 May 2026

b. Locally sourced/procured alleviates this requirement

44. Can you confirm whether we can deliver the wash rack directly from Saudi Arabia to Al Udeid Air Base in Qatar, given that we have our own designs and system that will be manufactured in Saudi Arabia which will be delivered faster (within 3 to 4 weeks) ?

a. Yes. Submit design for approval prior to fabrication and shipment

45. Do you have any specifications regarding the capacity of the oil and water separator system ?

a. 55 Gal

46. Could you provide details on the type of existing ground at the installation site—specifically, whether it is asphalt, concrete, sand, or another type of surface?

a. Level asphalt

Vehicle Dimensions and Capacity

47. The salient characteristics specify a minimum width of 10 feet. To ensure the system is appropriately sized, what are the maximum length, width, and height (W x L x H) of the largest vehicle intended for use with this wash rack?

a. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent

10ft by 40ft footprint for OWS/tanks/equipment..

48. What is the anticipated or required number of vehicle washes per day?

a. Approx 5 washes a day

Site Conditions and Infrastructure

49. What is the specific type of ground surface (e.g., soil, sand, existing concrete) at the installation site at Al Udeid Air Base?

Updated: 1 May 2026

a. Asphalt pavement

50. Does the "site preparation" requirement include the construction of a new concrete foundation or slab?

a. No

Water Source and Intake Pressure

51. What is the primary source of clean water for the system (e.g., municipal supply, well, or storage tank)?

a. Storage Tank, filled by water truck

52. If there is no pressurized water line available, should the contractor include a dedicated intake pump in the proposal to draw water from the source?

a. Yes

Solid Waste and Sludge Management

53. Regarding the solids, sand, and dewatered sludge separated by the system:

What is the required method for removal?

a. Al Udeid Air Base has two (2) active wash racks. The first is located at

Building 4030, AGE. The wash rack is not equipped with an oil-water separator. It is simply a ramp with a catch basin below where equipment is driven/towed onto, rinsed, and the rinse water is collected below.

Once full, the liquids are pumped out, containerized, and brought to the Hazardous Waste Transit Area (HWTA) for final disposition as heavy metal impacted liquids. The solids are removed, typically by shoveling and placed in a 55-gallon steel drum. The drums are brought to the HWTA for final disposition as heavy metal impacted solids.

54. Should the system include a specific packaging/bagging unit for these wastes, or will they be collected in open containers provided by the base?

a. 55 Gal collected in open containers

Environmental Protection and Spray Containment

55. To prevent water spray and mist from dispersing into the surrounding environment during washing, does the government require the installation of protective side walls (e.g., plexiglass or tarp-covered frames) around the platform?

Updated: 1 May 2026

a. No Electrical and Utility Connection

56. The requirement specifies 240/415V at 50Hz. What is the approximate distance from the installation point to the nearest electrical utility hookup?

a. 50ft

57. Is the contractor responsible for providing the external cabling to reach this point as part of the "utility hookup"?

a. Yes

Weight Rating Clarification

58. The specifications state the rack must be rated to support 16,000 lbs. Does this rating refer to the static weight of the vehicle, or must it account for dynamic loads during entry and exit?

a. Specs refer to the static weight of the vehicles

59. Is there a minimum length requirement for the wash rack?

a. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent

10ft by 40ft footprint for OWS/tanks/equipment

60. Last item listed in the Salient Characteristics of the wash rack related to the installation at Al Udeid Air Base lists "site prep, utility hookup, and testing."

Regarding site prep, will the installation provide a relatively flat area for final placement of the wash rack equipment or is the contractor expected to perform grading and/or new concrete work as site prep?

a. Grading and concrete work is not required

61. As the installation scope described in the Salient Characteristics of the wash rack mentions utility hookup, it is assumed power, water, and sewer connections will be provided by the base within 25ft of the wash equipment container. Is this assumption correct?

a. Power and water utilities are within 50ft of install area. Sewer not on site

Updated: 1 May 2026

62. What type of vehicles are going to be washed?

a. AGE equipment

63. What are the dimensions of the largest vehicle?

a. 10ft by 20ft

64. How many hours per day will the washing take place?

a. 6-8 hours a day

65. Do you want side walls, if so, what height?

a. No

66. What will be the maximum flow rate of the washers used?

a. 3 GPM

67. What is the source of the water?

a. Tank

68. Will the wash water be heated?

a. Yes

69. Will there be chemicals used in the wash process? If so, please provide list.

a. Aircraft soap B&B JET-7 NSN 6850014292371

b. See attached ‘Cleaning Compound MIL’ PDF

70. Will road salts or other corrosive agents be washed off the vehicles?

a. No

71. Does this location have hard water?

a. No

Updated: 1 May 2026

72. Does the washing process generate a lot of solids?

a. No

73. If so, what is the solids collection method?

a. N/A

74. Will the wash rack be located outside or in a building?

a. Outside

75. If outside, will the rack be covered?

a. No

76. Please confirm that there will be no discharge to the surroundings or the sewer.

a. No discharge to surrounding or sewer

77. Please provide dimensions of the available footprint for the separator and treatment equipment.

a. 20ft wide by 40ft long footprint for unenclosed wash bay, with adjacent

10ft by 40ft footprint for OWS/tanks/equipment.