Questions_and_Answers_1_Sept_2014.pdf

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Questions and Answers

1. Who is the incumbent providing food service at Al Udeid?

Answer: Tamimi Global

2. Is this a new requirement?

Answer: No, this is not a new requirement.

3. What is the contract number, award date, and award amount?

Answers:

Contract Number: F38604-10-C-B001 Award Date: 1 October 2009 Award Amount: QR 79,293,164.40

4. Was the award amount of QR 79,293,164.40 referenced below in the Q&A for each year starting 2009, or was it the total amount for the entire 5 years (base+4 years)?

Answer: This amount includes the base plus four years.

5. Was 550,000 meals per month served in 2009 for contract F38604-10-C-B001 for the award amount of QR 79,293,164.40?

Answer: Yes, the CLIN structure for contract F38604-10-C-B001 was based on 550,000 meals served per month.

6. What was the total number of staff employed by Tamimi Global to cover this contract?

Answer: This information will not be provided as it is part of Tamimi Global’s business practice.

7. What day is the site visit?

Answer: The site visit was 4 August 2014.

8. Attachment 1, PWS, Section IV, Paragraph 2a states: “A Department of Defense SECRET security clearance is required for Contractor’s US National employees who require access to the Combined Air Operations Center facilities. For purposes of supporting all other requirements of this contract, Contractor’s employees performing services in the CAOC facilities shall satisfactorily pass a financial and criminal background check.” Is there a requirement for the contractor to provide services in the CAOC? If yes, would the Government please elaborate on this requirement?

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Answer: No. Contractor personnel will not require clearance as they will be escorted by Government personnel at all times. The PWS has been revised to remove language requiring security clearance and LAN access.

9. Based on the wording of Attachment 1, PWS, Section IV, Paragraph 2b(1), it is not entirely clear if contractor personnel needing access to the Local Area Network require a security clearance. Does the contractor require access to the LAN in order to accomplish contract requirements? If yes, what type of security clearance, if any, is required? Also, if there is a requirement for the contractor to access the LAN, would the Government please elaborate on this requirement?

Answer: No. Contractor personnel will not need or have access to any Local Area Network computers. The PWS has been revised to remove language requiring security clearance and LAN access.

10. If the access is for a subcontractor does their company name need to be on the top letter head?

Answer: The Entry Authorization Letter (EAL) is no longer required, this document was required only for the site visit.

11. We received a document labelled “Entry Authorization Letter” as part of the solicitation documents we downloaded. Do we need to complete this document and send it across to you?

Answer: The EAL is no longer required. This form has been removed from the solicitation package.

12. In the Technical package, the bidders are to respond with a Quality Plan and Phase-in Plan also, however I cannot see a schedule for Food Service. Have I missed something within the pack or is there no requirement to provide the USAF with a response to how we would operate the service onsite?

Answer: The Phase-In/Staffing Plan encompasses the information the Government plans to use in order to evaluate the ability to meet required operational measures.

13. In previous bids for the USAF Aramark has provided an Installation Operating Plan (IOP), however in this Technical package I have only found a requirement for the bidders to respond with a Quality Plan and Phase-in Plan. Would an IOP required in our bid response?

Answer: The Phase-In/Staffing Plan encompasses the information the Government plans to use in order to evaluate the ability to meet required operational measures.

14. The solicitation contains Addendum to 52.237-1 which states that questions need to be submitted prior to the site visit. Does this preclude the submission of questions that may arise post site visit?

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Addendum to 52.237-1 – Site Visit

The site visit for the subject solicitation is highly encouraged. Offerors will provide any questions or clarifications to the Contracting Officer pertaining to the scope of work prior to the site visit via email. Only the individuals that will be granted access to the site visit will be those individuals that have prior access to AUAB or those that provided pass information in accordance with synopsis FA5702-14-R-0004 that closed 20 June 2014. All other members will not be allowed to attend the site visit due to badging restrictions.

Answer: We collected questions during the site visit which are answered in this document.

15. With regards to the SAM registration, is Aramark required to be registered under the Qatar entity (operating the contract) or the limited entity (UK headquarters) in the event of award?

Answer: In Accordance with Federal Acquisition Regulation 4.1102(a)(3)(i) venders will not be required to be registered in the System for Award Management (SAM).

16. Can you please clarify who provides pest control for the DFAC and warehouse?

Answer: The Government will provide all pest control at Food Service Facilities and warehouse.

17. Please confirm who is responsible for the servicing of the reefer containers?

Answer: Real property refrigeration units are the responsibility of the government, ALL other refrigeration units will be the responsibility of the contractor

18. Will contractor staff be provided accommodation on base or will contractor have to supply own off base?

Answer: All Contractor personnel must lodge off-base.

19. Please confirm if fuel will be provided for contractor buses for transporting the workforce to the work site on base?

Answer: Fuel will not be provided for Contractor owned vehicles.

20. If the contractor is supplied land on base to build Logistics Support Activity (LSA) can they utilize the existing utilities (power/water/sewage)?

Answer: Contractor will make use of current facilities, no land will be provided.

21. Will staff accommodation be provided?

Answer: All Contractor personnel must lodge off-base. Each facility has an area designated for Contractor personnel that is separate from parts storage areas.

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22. Will you be accompanying us during staff interview?

Answer: Hiring of personnel will be accomplished solely by the Contractor.

23. In case of base country interview YOUR STAFF visa/lodging/boarding charge will be borne by us or you?

Answer: The Contractor will bear the cost of all visas, badging, lodging, and boarding of contract employees.

24. Is there a minimum basic salary for each person?

Answer: The contractor must comply with local labor laws in accordance with DFARS 252.222- 7002.

25. If accommodation is located outside the camp – are there restrictions as to the access times to the camp?

Answer: The base is accessible all hours of the day. The contractor may obtain 24-hour access badges.

26. Will fuel be provided for contactor buses for transporting to workforce to the work site on base?

Answer: No, fuel will not be provided by the Government for Contractor owned vehicles.

27. Is the current meal recording system GFE or incumbent?

Answer: The meal recording system is property of the Government. The Contractor will not have access to the system.

28. Flight Meals – please can you clarify as to the level of flight meals required – are these pack meals, snacks or full in-flight catering meals, and a brief description of the contents and packaging ?

Answer: Meal request forms for the Cold Grab N Go and the Hot Grab N Go have been attached to the solicitation in FBO.

29. Are all kitchen small equipment, crockery and cutlery provided by the government?

Answer: The Government will provide the required kitchen equipment.

30. Please clarify that the contractor is to supply all plastic plates and stainless steel cutlery for the DFAC operation?

Answer: The Government will provide all non-disposable wares to include, stainless steel cutlery and plastic plates.

31. Please clarify number of DFAC’s to operate – PWS states 5 yet the site visit we visited 6?

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Answer: The Contractor will be responsible for operating 3 DFACs: Independence, BPC, and Manhattan; along with 2 Grab N Go locations.

32. During the In Brief Maj Clark mentioned contract length Base year plus 4. PWS states Base year plus 3, plus 6 months extension. Please confirm?

Answer: The anticipated contract award will be a Base year plus 4 option years. The 6 months extension price will also be evaluated as part of the proposal.

33. Who is responsible for the up keep of the BBQ trailers?

Answer: Please refer to PWS page 9, para. o; Contractor will be responsible for all maintenance on kitchen equipment.

34. Who currently provides the kitchen maintenance?

Answer: Please refer to PWS page 9, para. o; Contractor will be responsible for all maintenance on kitchen equipment.

35. Could you kindly reconfirm the maintenance historical data spreadsheet. Are we correct in our understanding that the current call our rate per hour is US$14.30 or is it QAR14.30?

Answer: The call out rate is QAR14.30 per hour.

36. Is accommodation for catering team provided by client on site, if so, it is provided FOC?

Answer: All Contractor personnel must lodge off-base.

37. Are there any security clearance/screening required for new employees working onsite?

Answer: Please refer to PWS Secion IV para. 2, page 21. Yes, screening will be required for base access.

38. Can you confirm the average man-days on-site over the past five years?

Answer: No, the number of personnel is a business practice of the current Contractor.

39. Are we required to comply with US FDA standards in relation to raw product standards and grades?

Answer: Yes, US FDA standards will be in effect.

40. Are the warehousing staff operational day shift only?

Answer: Currently the warehouse is only operated during the day time hours.

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41. Can client confirm who is their current prime vendor for food supply, does a contract award automatically grant prime vendor status, and so the contractors own supply chain can then be utilized?

Answer: The current food vendor is BMMI. This solicitation will result in an awarded contract for food services only. The Awardee will not procure food outside of the Government source.

42. Flight meals – can client confirm what the approved containers are that must be used?

Answer: The Contractor will determine the type of container and submit to the Lead Contracting Officer Representative for approval.

43. Can client confirm the type and number of vehicles currently being used for the Ready to Eat

Collection and Disposal Service?

Answer: Contractor will provide transportation for MRE collection and disposal. The number and size of the vehicles should be determined by the Contractor.

44. Can client confirm at whose cost the equipment repair are?

Answer: Please refer to PWS page 9, para. o; Contractor will be responsible for all maintenance on kitchen equipment. Cost of repair should be included in the pricing proposal.

45. Airmen appreciation days – 24 times per annum – can client confirm average numbers to be provided for?

Answer: On average 275 people attend each appreciation event.

46. Can client provide any existing sample menus for those who were not on the site visit?

Answer: Yes, the Air Force menu has been attached to the solicitation in FBO.

47. Page 20 – Subsistence – says government will provide all food – please elaborate – is this everything required to provide food services or only ration meals?

Answer: The Government will provide all food for all meals.

48. Can client confirm if any of the dining outlets are operated on a cash basis, or are all meals free of charge for personnel on base?

Answer: The Contractor will not be required to accept or collect payment for any meals from any patrons.

49. Can client provide any example photos of dining hall and kitchen facilities for those who were not on the site visit?

Answer: The Government will not provide photos of the facilities.

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50. Ref: G3 Payment. Must the invoices be provided hard copy to the APO address, or can they be provided soft copy. Is the Invoice to be submitted on DD250 or other form?

Answer: The Solicitation has been amended to request that all proposals be submitted electronically. Hard copies are not required or desired. Invoices should be submitted electronically.

51. Ref: H-7 Escorts sub para (d). Is the contractor responsible for the protection of government property after the facility is locked and the contractor staff departed? If so, will contractor personnel be required to possess firearms?

Answer: No. Once the facility is locked, the contractor is not required to safeguard. Contractor personnel will not be permitted to carry or have access to firearms.

52. Ref: H-7 Escorts sub para (d) and PWS IV.2.d Physical Security. Is the contractor responsible for any cost of vandalism or theft that might occur after the facility is locked and the contractor staff departed?

53. Ref: M, C-Evaluation, 4. Factor 2 – Technically Acceptability, b. (1) C – Demonstrate loss/theft prevention plan. – Is the contractor required to maintain a 24/7 guard upon all food stocks once placed in the on base facility and locked and the contractor staff departed? If so, will contractor personnel be required to possess firearms?

54. Ref: M, C-Evaluation, 4. Factor 2 – Technically Acceptability, b. (1) C – Demonstrate loss/theft prevention plan. If theft occurs despite an effective loss theft plan – are any food stocks reimbursable and or not chargeable to the contractor?

Answer: The Contractor will only be responsible if loss/theft is the result of contract employee actions.

55. Ref: M, C-Evaluation, 4. Factor 2 – Technically Acceptability, b. (1) C – Demonstrate loss/theft prevention plan. If power supply and any back up power supply fails at no fault of the contractor – is any spoilage reimbursable and or not chargeable to the contractor?

Answer: Only if action is not taken quickly to move items to another facility/cold storage location.

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56. PWS I.3.a Subsistence and Material Handling. Do other entities besides the Food Services provider have access to the warehouse? Are other food stocks not part of the Al Udeid Food Services stored in this warehouse? If so, who are the other government and contractor customers?

Answer: Yes, (AAFES, Fitness, and Lodging). We are currently working on a plan to ensure physical security of Food is maintained during off hours.

57. PWS I.3.a Subsistence and Material Handling. Is the contractor responsible for ordering the government supplied food stock? Is the ordering and tracking system GFE?

Answer: Facility storeroom clerks are responsible for ordering food from the Rations Warehouse. Rations warehouse Contractor must be able to provide quantities of food items needed to military personnel who actually submit the orders in the system.

58. PWS I.3.a.(3): How far away from the warehouse is the refuse dumpster?

Answer: Approximately 300 feet.

59. PWS I.3.c(1)(i and ii) and 3.g. What brand is the currently approved to-go containers?

Answer: To-Go box brands are not relevant. Size and durability of box are important.

60. Clarification of number of Special Meal Functions per month (100 per month in 3.c.(2)) and

5.d Visits by VIPs (60 per year) is it 60 per year in addition to the 100 per month? Also WRT 5.f is the 24 times a year in addition to the 100 times a month figure?

Answer: Each of these are separate requirements.

61. PWS I.3.g: What is the current average of Flight Meals per month?

Answer: Hot Grab N Go - 23K

Cold Grab N Go - 6K

62. PWS I.3.j Sanitation Requirements – Is the Hazard Analysis Critical Control Point Quality control plan for each facility required within the RFP or within 60 days of contract award or contract start?

Answer: Document must be submitted to the CO at least 15 days prior to performance start date.

63. PWS I.3.k(4) What is the make and type of the contractor supplied bulbs? What is the current brand of soap used at the hand washing stations?

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Answer: Each facility has different sizes and styles of bulbs.

Soap brand is not relevant but liquid form is advisable to reduce mess.

64. PWS I.3.k(5) Is the lavatories cleaning material and supplies government or contractor provided? Same for toilet paper, C-fold paper towels or other consumables.

Answer: The Contractor will provide these items.

65. PWS I.3.L What is allowable for current disposal requirements for condemned MREs? How many coordinated disposal trips were requested to date during FY14?

Answer: This fiscal year, only 3 MRE pouches have been disposed of. This is highly unusual and should not be used as basis for decision. As a rule, MREs will be disposed of by box or even by lot number. The time required to dispose of the MREs will largely depend on Qatari Government rules at that time.

66. PWS I.8.B Resumes. Can Resumes be treated as non-page count tab, or be limited to 2 pages each and not included in the TEP page count?

Answer: Yes, separate resumes under their own tab. Pages will not be counted against proposal limitations.

67. PWS I.4.a Is there a government provided office space for the full time contract manger to maintain documents required? Is there a government provided office space at each facility for the required full time shift manager on duty, separate from any parts storage areas?

Answer: Each facility has an area designated for Contractor personnel that is separate from parts storage areas.

68. Ref PWS IV.1.c Is the 2 ½ ton reefer truck GFE or contractor supplied? The forklifts are listed as GFE.

Answer: Reefer trucks and forklifts are government provided

69. PWS IV.3.c.(3) Structure: Does the contractor provide the supplies needed to fix/repair/paint building structures, or just the labor? Is the contractor to include the cost of replacement parts of the equipment into the firm fixed price or shall the government reimburse the replacement parts separately?

Answer: Government will provide materials to fix, paint, and repair building structures *This section of the PWS has been revised*

70. There are conflicting statements in the PWS regarding the building maintenance. Is the subcontractor responsible for the facility maintenance of the DFAC buildings/structure?

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Answer: Government is responsible for major facility repairs and all real property.

71. PWS IV.5. Commercial Registration: Can the Qatar Commercial registration document be a non-page counted Tab within the proposal?

Answer: Yes, place the Qatar Commercial Registration documents under their own tab.

72. What is the cost of the Base Entry Fee per person per year?

Answer: The current price is QAR 50 per person. This is amount is subject to change and may be different at the time of contract award.

73. What’s the distance between each of the dining facilities?

Answer: Approximately a mile between facilities in main compound. Approximate distance of 3 miles from main compound to Operations side and approximately 1 mile between facilities on Operations Side

74. Can tables and graphics be 10 points font and 1.5 line spacing as required for text on Page

56, Section L.C.8 Page Size and Format?

Answer: Font restrictions will apply to the body of text. Offerors may alter font for graphs, charts, and tables.

75. Does government provide accommodation on site for contractor’s management staff? If yes, how many and does that include TCN staff?

Answer: Most facilities have break areas for Contractors. The Independence DFAC has a trailer that is currently used for Contractor Key Personnel.

76. Ref. IV General Inf, c.1 does the government provide fuel for the buses/vehicles that will be working inside the base perimeter for food delivery and or personnel transportation inside the base? Is there parking available for contractor provided transportation on base?

Answer: Government provides transportation for food supplies only. All other transportation/gas is the responsibility of the contractor. Space for vehicles is available in regular parking lots.

77. Shall the contractor be allowed to use the laundry onsite for cleaning tablecloths, uniforms, etc.? If yes, are there any costs associated with that?

Answer: All linens associated with the workings of the Dining Facilities (i.e. Linens, pot holders, napkins) will be taken to base linen exchange for cleaning. Uniforms are the responsibility of the contractor.

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78. Are meals provided to contractor staff counted within the daily head count for each DFAC?

Answer: Contractor employees are able to eat at the DFAC and are required to sign AF Form 79 for tracking; however, those meals will not be counted towards the total monthly headcount.

79. What is the purchase cost of the current government provided food service equipment?

Answer: Equipment costs vary.

80. Is past performance required?

Answer: No, past performance is not required. Past performance will be evaluated but the Government will do their own past performance research

81. Are all military assigned to the Dining Facilities (DFAC) CORs?

Answer: Yes

82. Can potential contractors get a copy of a base map to see how far all the facilities are from each other?

Answer: We are unable to disseminate a base map. Please refer to Question 73 for approximate distances.

83. Is water stored in cooler behind Independence DFAC?

Answer: Yes

84. Are forklifts provided by the government? Who drives the forklift? Who is responsible for

Maintenance on the forklift? Is scheduled or unscheduled maintenance required?

Answer: Yes, forklifts will be provided. The Contractor employees will drive the forklifts. The Government will be responsible for scheduled and unscheduled maintenance of the forklifts.

85. What type of license do the forklift drivers need to operate the forklift?

Answer: Contractor employees will be responsible for driving 4K, 6K, and 10K forklifts.

Training must meet the standard in Air Force Instruction 24-301 (Vehicle Operations) Chapter 4.

86. What is the status of all the equipment? Will it be repaired prior to new contract PoP start date?

Answer: The status of the equipment will be determined during the inspection with the Government and Contractor at the start of the Period of Performance. The Government has

FA5702-14-R-0002 Page 12 of 20 replaced some equipment in recent months and has plans to the majority of equipment in the coming years.

87. What is the capacity for each DFAC?

Answer: BPC DFAC: 434 people

CC DFAC: 660 people Manhattan DFAC: 502 people

88. Are disposables provided by the contractor?

Answer: Yes, all disposable wares are the responsibility of the Contractor.

89. On the GFE list provided in the PWS, it does not list spoons as being provided by the

Government.

Answer: All non-disposable dinner ware, including spoons, is provided by the Government.

90. Which nationalities are allowed on base?

Answer: Currently the U.S. Government has designated individuals who are natives of or hold a passport from the following countries are not permitted to work, visit, or be escorted on Al Udeid Air Base: (Qatari Security Forces maintain a separate list that may be different) Iran North Korea Cuba Iraq Somalia Syria Sudan Yemen Russia Afghanistan Pakistan Peoples Republic of China (PRC)

91. Which facilities have restrooms for customers and which have restrooms for contractor

(inside vs outside)?

Answer: The BPC DFAC is the only facility with restrooms for customers. All facilities have indoor restrooms for staff.

92. Who is responsible for the interior maintenance of facilities? Ex—loose wires hanging out of walls?

Answer: Minor spot painting will be the responsibility of the Contractor using Government provided materials. Real property alteration and repair is the responsibility of the Government.

93. Are there thermometers inside or outside the coolers in the Warehouse? How many thermometers are there?

Answer: Thermometers are located both inside and outside the coolers. There is at least one thermometer for every cooler.

94. If more shelves are required in the Warehouse would the Government provide that or would it be the contractor’s responsibility?

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Answer: The Government will provide the shelving if necessary.

95. In the new Warehouse how much freezer/refrigerator space is provided? Is the remaining space air conditioned?

Answer: 60,000 cu/ft Refrigerated area;

30,000 cu/ft Freezer area;

108,000 cu/feet Dry Storage, this area will be climate controlled.

96. Are Government vehicles used to pick up the food and transport it? Who drives?

Answer: Government vehicles will be used and Government personnel will drive.

97. Who is responsible for transporting contracted employees to and from the gate?

Answer: The Contractor is responsible for transporting their employees from the gate to the work locations.

98. How many DV events are held at the BPC DFAC per month?

Answer: 30 DV events per month plus 1 DV Catering event per week.

99. Are there bug zappers on the wall in the BPC DFAC? Who is responsible for the maintenance on the bug zappers?

Answer: Yes, the BPC DFAC has bug zappers. The Government is responsible for maintaining them.

100. Who provides decorations for the DFACs? Do the decorations need to be approved by the Government?

Answer: Decorations are provided by the Government; and therefore, approved by the Government.

101. Does the value of the current contract posted include the 6 months for the extension of services?

Answer: No, the contract value provided does not include the 6 month extension of services.

102. What does DV stand for?

Answer: Distinguished Visitor

103. Do all DFACs require self-bussing or does the contractor bus any of them?

Answer: DFACs are all self-bussing with the exception of DV Catering events at the BPC

DFAC.

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104. How many females are allowed/required to work in the DFACs?

Answer: The Government will not stipulate the number of female employees.

105. Who provides the menu? Are changes to the menu allowed?

Answer: The Government provides the menu. Suggested changes can be submitted to the CORs for consideration, though the determining agency is outside of this location.

106. What power voltage is required in all the facilities?

Answer: All facilities are mixed 110/220 volts.

107. What contractor actions require a Government escort?

Answer: Contractor employees will be escorted by Government personnel at all times on base.

108. Do the meal totals provided in the In-Brief slides include the ground support meals and take-out meals?

Answer: Yes, the totals include take-out meals.

109. Who delivers the bottled water?

Answer: Bottled water for the DFACs is provided by the food contract with BMMI and DLA.

110. Who is responsible for the security in the new warehouse?

Answer: The Government has ultimate responsibility; however, Contractor personnel are expected to identify security issues and concerns to Government personnel.

111. What units/other contractors will have access to the new warehouse?

Answer: AAFES, Fitness, and Lodging. We are currently working on a plan to ensure physical security of Food is maintained during off hours. See Question 56.

112. Will the new warehouse be accessible 24/7?

Answer: The Government is working on a plan to ensure the physical security of the food is maintained during off hours. The accessible hours have not been finalized for the new warehouse.

113. How much contractor office space will be provided in the new warehouse?

Answer: The amount of office space in the new warehouse has not yet been determined.

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114. Is any internet or computer access provided for the contractor?

Answer: Contractor personnel will not be provided internet or computer access.

115. How much Government Furnished Property and real estate is provided to contractor?

Answer: The Government Furnished Property lists can be found in Technical Exhibit 5a and 5b of the PWS.

116. Can the contractor use a subcontractor?

Answer: The Contractor may use subcontractors. Subcontractors will be subject to additional requirements from the Qatar Ministry of Justice.

117. Do the contracted workers preparing/cooking food need to have any specific qualifications/certifications?

Answer: Please refer to Section IV General Information in the PWS.

118. Will the Government decide how many contracted employees need to be in each facility?

Answer: No, the Government will not direct the Contractor to maintain a certain number of employees. This will be a performance-based contract. The Contract will be expected to maintain a number of employees to meet the standards put forth in the PWS.

119. If there is a fee required when getting contracted employees badged, who will be responsible for paying the cost?

Answer: A fee is required. The expense will be borne by the Contractor.

120. Does the Phase-In Period include badging?

Answer: Yes, the Phase-In Period of 90 days includes badging. The Contractor will be expected to take over management of all facilities on the performance start date at the end of the phase-in period.

121. How long does the badging process take? Is 60 days to obtain badging feasible?

Answer: We reviewed the badging process and found that up to 60 days is the normal time frame required to complete badging. However, the solicitation will be amended to include a 90 day phase in period.

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122. Does every employee need a Food Handling Certificate?

Answer: No, all employees do not require a Food Handling Certificate. Per PWS Section IV.1.a, the contract manager must receive food handlers training and then provide training to the other employees.

123. Does every employee need a Qatari Health Certificate?

Answer: Yes.

124. Who provides cooking materials/preparation materials i.e. oils, seasoning, etc.

Answer: The Government will provide the preparation materials.

125. Are all pots/pans washed by hand?

Answer: Yes, all pots and pans are washed by hand.

126. Is the contractor responsible for only providing manpower? No equipment or supplies is provided by contractor?

Answer: The Contractor will provide manpower, maintenance (to include providing parts for repair), and disposable wares.

127. Will the contractor inherit any broken equipment?

Answer: The status of the equipment will be determined during the inspection with the Government and Contractor at the start of the Period of Performance. The Government is in the process of replacing the majority of equipment.

128. What are the checks and balances required for checking the temperature of items in storage?

Answer: Temperature checks are conducted 3 times a day (every 8 hours) by the Contractor.

129. Is there a recycling program the contractor will be required to use?

Answer: The base does not currently have a recycling program.

130. Are there walk in coolers at the Manhattan or just conexes?

Answer: The Manhattan DFAC only has CONEXs.

131. Maintenance responsibility breakdown:

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a. Forklift: Government

b. Kitchen Equipment: Contractor

c. CONEX/Coolers: Contractor

d. HVAC/AC:

i. Daily checks & cleaning: Contractor

ii. Maintenance: Government

e. Fire Alarms/Extinguishers:

i. Monthly Checks: Contractor

ii. Replacements: Government

f. Electricity: Government

g. Bug Zappers: Government

h. Refrigerators/Freezers/Dry Storage:

i. Refers/Freezers/Dry Storage equipment: Contractor

ii. Real Property: Government

i. Grease Traps: Government

j. Dishwasher: Contractor

132. Unit prices on current contract?

Answer:

CLIN Description CLIN Type Quantity Unit Unit Price Extended Price

Food Service IAW PWS up to 550K meals per month

Firm Fixed Price (FFP) 12 Month QAR

1,045,000.00

QAR

12,540,000.00

Price per Meal for Food Service above 550K meals per month

FFP 600,000

estimated Each QAR 1.60 QAR

960,000.00

4003 Maintenance of equipment FFP 6,000 estimated Hours QAR 14.30 QAR 85,800.00

4004 Cost for parts Cost Reimbursable 12 Month QAR

2,499,834.30

Extended Service Hours for contingency events

FFP 3,000

estimated Hours QAR 10.20 QAR

30,600.00

CENTCOM

Forward

Headquarters

DFAC

FFP 0 Month QAR

145,500.00 QAR 0.00

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133. As per what we understand it’s a manpower supply contract + cleaning & small consumables included?

Answer: Providing manpower to perform in accordance with the PWS will be the largest factor of this contract. Maintenance, cleaning and consumables are also factors.

134. How do we send in the price? As there is no BOQ?

Answer: We have created a Bid Schedule document that has been attached to the RFP on FBO.

135. Where do we have to submit the hard copy?

Answer: No hard copy is required, just electronic copy.

136. Do we need a tender bond?

Answer: No tender bond is required.

137. Are all of the DV reservations handled at the Manhattan or does each DFAC manage some?

Answer: DV Reservations (luncheons/dinners) are handled at each facility -- BPC: approximately 30 per month -- Manhattan: approximately 60 per month -- Independence: approximately 30 per month

138. I think I heard you guys say the government is responsible for temperature checks. Does the contractor play any role in the process?

Answer: Contractor is responsible for temperature checks; military verifies that the contractor conducts temperature checks

139. How much refrigerator/freezer/dry storage space does each facility have?

Answer: - BPC: 3 CONNEX -- BPC Storeroom: 800 square feet

- Manhattan: 11 CONNEX -- Manhattan Storeroom: 500 square feet

- Independence: 16 CONNEX --Independence Storeroom: 800 square feet

- Hot Grab N Go: 1 CONNEX -- Hot Grab N Go Storeroom: 150 square feet

- Cold Grab N Go: 5 CONNEX -- Cold Grab N Go Storeroom: 150 square feet

FA5702-14-R-0002 Page 19 of 20

140. As per US Military, all fuel for contractor vehicles shall be for the account of the contractor. We intend to have “clean vehicles” stationed at victor gate to transport our staff from victor gate to DFACs. Is it possible to purchase fuel for clean vehicles through the military petrol stations? How much per liter or gallon? What will be the procedure?

Answer: On-base fuel is not available for purchase by the contractor.

141. In SF1449, “Supplies or Services and Price / Costs” (page 3 to 7); do we need to fill this out as well together with Attachment 5 – Bid schedule or only Attachment 5 – Bid Schedule?

Answer: You do not need to complete both. Completing Attachment 5 will meet the requirement.

142. Does Attachment 3 – Historical Monthly Maintenance Matrix include the light bulbs or not? If not, what is the forecasted monthly cost of changing the bulbs to serve as our benchmark, otherwise, can the Military provide us with information on types of bulbs use for costing purposes?

Answer: Types of bulbs include:

Phillips TL-D 36W/54-765 G24q-3 Philips TL-D 18W/54-765 1SL Phillips S2 series, 110-130W and 220-240W

GE -F20W/54-765IRS/RS

13W 4-pin F13DBX/841/eco4p

LED Osram Dulux D, 13W/865, f7a8

Terra Lux 3500K 13W 2-pin F13DBX/841/eco2p

GE - Ecolux wattmiser

F345P65.RS.WM.ECO (SP65 - 34)

INFRASEC IR2 250W 240V E1 18W-840

MAXIMUS XCEED 2 U SLIM 26

WATT

36 Watt, 220-230 volt tube light. 4 ft model #S10

Standard 23w 240v screw-in bulbs

18 w 54-765

143. At the submission of the proposal, is it required for both the Main contractor and prime sub-contractor to submit details in SF1449 and Reps and Certs or only the main contractor is required?

Answer: Only the Prime Contractor is required to submit Reps and Certs. Please refer to page 59 of the RFP, paragraph i. Authorized Offeror Personnel: Subcontractor information shall include Company name, address, primary point of contact, telephone number, and tasks performed under the contract.

The Qatari Commercial Registration is separate from the Reps and Certs. Both Prime and Subcontractors must have Qatari Commercial Registration.

144. In page 8 of the solicitation, it is stated that the expected start date is 1 March 2015, when is the expected award date of the contract?

Answer: The expected award date is 1 December 2014.

FA5702-14-R-0002 Page 20 of 20

145. Is DBA insurance required for this solicitation? Will this be provided by US Military or

Contractor?

Answer: Yes, DBA Insurance is required to be purchased by the contractor.

146. In relation to DBA insurance, we already have a Workmen Compensation Insurance

Policy for all our staff, are we required to take a separate DBA cover or will the current group workmen policy be sufficient?

Answer: The contractor will be required to obtain DBA Insurance.

147. The current contact amount is 79 M plus awarded in 2009. Can you tell me the previous amount of the contract prior to 2009?

Answer: The contract prior was awarded in 2003; the total value at the end of the project was $15,427,000.00. Please understand that the base has grown significantly since that time.

148. In Section L.C.8 Page Size and Format (on page 58 of the RFP), the Government requires pages to be 8.5 x 11 inches, not including fold outs. Will a fold out be counted as one page and an exempt page?

Answer: Each foldout will be counted towards the total page count.

149. In Section L.C.8 Page Size and Format (on page 58 of the RFP), the font is required to be

12 point with 1.5 line spacing, however, it is not possible to fit some required tables, charts, and graphics (i.e. organizational chart, checklists, processes, etc…) on an 8.5 x 11 page.

These tables, graphics, and charts are necessary to be included in the body of the technical to explain in detail the QC, phase-in, and staffing plans in sub-factors 1, 2, and 3. Would the Government reconsider and waive these font restrictions for tables, charts, and graphs?

Answer: Font restrictions will apply to the body of text. Offerors may alter font for graphs, charts, and tables.

150. Please confirm that bidders can disregard any questions asked in reference to the original PWS.

For example, question no. 66. PWS released on 14 August does not require submission of resumes.

Answer: Correct, if a question references a section of the PWS that has been removed that question is no longer pertinent. In your example, resumes are no longer required to be a part of the proposal;

however, you may use them to fulfill the requirement to provide qualifications of management personnel in accordance with Sub-Factor 3 Staffing Plan paragraph b.