FA568524Q0003-Air Ground Handling.pdf

DEPARTMENT OF THE AIR FORCE

39TH AIR BASE WING (USAFE)

19 July 2024

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 39th CONTRACTING SQUADRON

UNIT 7090 BOX 127, APO AE 09824

BLDG. 485, INCIRLIK HAVA USSU

ADANA, TURKEY

SUBJECT: Establishment of Blanket Purchase Agreement (BPA) Air Ground Handling Services

1. The U.S. Government has a requirement to establish a Blanket Purchase Agreement (BPA) for the Air Ground Handling as described in the Performance Work Statement and the Pricing Schedule.

Please keep in mind, a BPA is not a binding contract, they are agreements, and as agreements, prices must be set prior to any orders being placed against the BPA. Additionally, since it is an agreement and not a contract, either party may choose to terminate an agreement provided a 30-day notification is given.

2. In addition to the pricing schedule, please find the attached general terms and conditions of a BPA. If you are interested in establishing a BPA with my office, please complete the attached pricing schedule, do not add any line items to the list. Your prices should be as low as or lower than those charged to you most favored customers. My office will establish at least one, but no more that two BPAs. The successful offerors chosen for the agreement will be determined based solely on pricing, so I cannot stress enough, include your best pricing terms. Furthermore, pricing for the initial year of this agreement shall not be revised unless authorized by a Contracting Officer.

3. Return the attached pricing sheet with your pricing to my attention no later than 10 September 2024 at 1:30 p.m. If your company is selected to establish an agreement with, I will forward you additional information to complete. This information will include how calls are placed, as well as a list of individuals who are authorized to place calls for this proposed agreement.

4. Submit your pricing schedules to: cassandria.mcafee@us.af.mil and jon.hoseth@us.af.mil. If you have additional questions, please do not hesitate to call me at 0322-316-8074.

CASSANDRIA MCAFEE

Contracting Officer

Attachments:

1. Pricing Sheet

2. Performance Work Statement mailto:cassandria.mcafee@us.af.mil mailto:jon.hoseth@us.af.mil

TERMS AND CONDITIONS

1. Description of agreement: This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account. If awarded, you will be authorized to provide Air Ground Handling in accordance with the attached Performance Work Statement, Schedule and Price List, when called by the Contracting Officer or their designated representative(s) during the period of 1 October 2024 through 30 September 2029.

2. Extent of obligation: It is understood and agreed that this BPA obligates the Government only to the extent that authorized calls are actually made against it and then only when delivery or services against such calls has been completed.

3. Purchase limitation: Prices to the Government are in accordance with the price list submitted by the contractor and approved by the Contracting Officer.

4. Individuals authorized to purchase under the BPA: The Contracting Officer will provide the Contractor a list of individuals authorized to purchase/request service under this BPA identified by organizational component, and the component, and the dollar limitation per purchase for each individual.

5. Delivery tickets: Each delivery or services completed will be accompanied by a delivery ticket which will contain all the following information (as a minimum):

a. Name of supplier.

b. BPA number.

c. Date of call and call number.

d. Name of person placing the call.

e. Itemized list of supplies/services furnished.

f. Quantity, unit price, and extension of each item, less applicable discount.

g. Date of delivery.

6. Invoices: A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery tickets.

7. The Government Purchase Card is the method of payment for each authorized call.

8. Price lists will be furnished to the Contracting Division as requested by the Contracting Officer. Price list must include all items or services requested to be covered under the BPA.

Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted. Please allow up to 14 calendar days grace period between submissions of new price lists, if any.

9. The Government reserves the right to cancel this BPA at anytime, and is bound only to the extent that the Contractor must be given 30 days written notification prior to exercising this right.

FAR 52.212-1, Instructions to Quoters – Commercial Products and Services (tailored)

(a) Deleted.

(b) Submission of quotations. Submit signed and dated quotations to the office specified in this RFQ at or before the exact time specified in this solicitation. Quotations shall be submitted utilizing the Attachment 1 - Pricing Sheet from the RFQ and following the Instructions to Quoters requirements of the RFQ.

(c) Deleted.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions, or commercial products or commercial services for satisfying the requirements of this solicitation.

Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) (i) Any quotation, modification, revision, or withdrawal of a quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) Deleted.

(4) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Deleted.

(g) Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of Government Documents. If the descriptions in this RFQ of the products or services refer to any

Government specification, standard, or commercial item description, the quoter may obtain a copy of any such documents from the places listed in Federal Acquisition Regulation 52.212-1, paragraph (i).

(j) Unique entity identifier.(Applies to all quotations that exceed the micro-purchase threshold, and quotations at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoter’s name and address. The quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The quoter should indicate that it is a quote for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Requests for Information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on award(s) resulting from this solicitation from the contracting officer.

(End of provision) http://www.sam.gov/ http://www.sam.gov/

Instructions to Offerors v1.pdf