AFRC_Consultant_COMBO.pdf

FA5685-15-Q-0004

General Information

Notice Type: Combined Synopsis/Solicitation Solicitation Number: FA5685-15-Q-0032 Posted Date: 20-August-2015 Questions Due Date: 30- August-2015 Solicitation Response Date: 7- September-2015 Estimated Award Date: 14- September-2015 Set Aside: Full and Open without exclusions – (See DECA info) Classification Code: G – Social Services NAICS Code: 624190 – Other Individual and Family Services

DECA information

"Due to an established economic agreement between the United States Government and the Government of Turkey, the U.S. Air Force intends to award this solicitation to a business concern within the country of Turkey, as required by the Defense and Economic Cooperation Agreement, supplementary Agreement 3, Article VI. If it is discovered that the U.S. Air Force is not able to make award to a business concern within the country of Turkey, it reserves the right to make award to a business concern that is not within the country of Turkey."

Business concerns not within the country of Turkey should be aware of challenges associated with doing business in the Republic of Turkey. Challenges may include:

• Turkey Social Security Tax (may be as high as 80%)

• VISA

• Turkey Residency Permit

• Business certificates/licenses as required by the country of Turkey

• Turkey requires a CE marking (European Union Standards/certification conformity) on all goods imported into the country

• Customs clearance

• Health Care insurance not provided by contract

• U.S. base housing not provided

• U.S. base support facilities not authorized/provided (i.e. medical, commissary, Base

Exchange, fuel station, etc.)

Additional information may be found at:

http://turkey.usembassy.gov/doing_business_in_turkey.html http://export.gov/turkey/doingbusinessinturkey/index.asp http://export.gov/turkey/doingbusinessinturkey/turkishstandardscemark/index.asp http://turkey.usembassy.gov/doing_business_in_turkey.html http://export.gov/turkey/doingbusinessinturkey/index.asp

Synopsis

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

II. This solicitation is issued as a request for quotation (RFQ) IAW FAR Part 12 and 13. Submit written quotes or electronic quotes on RFQ reference FA5685-15-Q-0032.

III. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83.

IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 624190 – Other Individual and Family Services.

V. This combined synopsis/solicitation is for an Airman & Family Readiness Center Consultant for 717 ABS, Ankara, Turkey.

VI. The following commercial service is requested: One (1) Airman & Family Readiness Center

Consultant.

List of Attachments: - Attachment 1, Performance Work Statement(PWS)(3 August 2015)

- Attachment 2, Requirement CLINs Pricing Detail

- Attachment 3, Past Performance Questionnaire

VII. The period of performance for this requirement is from 15 September 2015 – 14 September

2016. The service is to be primarily performed at the below address.

ABD Ankara Destek Tesisleri

717 ABS

Turkocagi Cad., Nasuh Akar Mah.

EDOK ici Balgat, Ankara 06650

VIII. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items (APR 2014), and the attached addendum applies to this acquisition. Please see the addendum below.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (APR 2014)

GENERAL INSTRUCTIONS:

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

ADDENDA TO 52.212-1 QUOTE PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the quote, the Offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate parts:

PART I - Price PART II - Technical PART III – Past Performance

B. All parts may be mailed or delivered to 39 CONS, Attn: SSgt Ann Marie Bierman/TSgt Bianca Contway, 39th Contracting Squadron, Unit 7053 Box 127, APO AE 09824, Building 485, Incirlik Hava USSU, Adana, Turkey. If quotes are hand delivered, they shall be delivered to Building 485 and addressed to SSgt Ann Marie Bierman/TSgt Bianca Contway. Quotes may be submitted electronically to bianca.contway@us.af.mil or ann_marie.bierman@us.af.mil, but offerors are cautioned that Incirlik has very strict firewall protocols and the government will not be held responsible for untimely and incomplete receipt of quotes by email. If submitting quote by e-mail, only submit one copy and the maximum size of email shall not exceed 4MB. The Quote can be split over multiple e-mails and if sending multiple e-mails, ensure subject line contains how many emails have been sent with the text to be used as follows: “E-mail X of Y” (1 of 4, 2 of 4, etc.) Quotes must be received no later than 1600 Eastern European Time (EET) 7 September 2015. Offerors should verify receipt of any mailed, delivered or e-mailed quote with the Contracting point of contact.

C. Offerors should be aware that this is a Turkish Installation and that all access to this installation is granted by the Turkish Air Force (TurAF). Therefore, SOME DELAYS SHOULD BE ANTICIPATED WHEN HAND CARRYING QUOTES. The Offeror should allow sufficient time to arrive and submit the quotes to the Contracting Office PRIOR to the set closing time. Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” If gate access is not granted, please contact the CO (Ms. Faye Ritter at 676-8075) immediately. The Offerors are responsible for coordinating and processing gate pass requests in a timely manner. The United States Government (USG) shall not be held accountable for denied gate entry. Furthermore, Offerors must be aware that the duty day at Incirlik AB is Monday through Friday from 0730 to 1630. Also, Offerors need to exit the base by 1630. This may require contractors to stop work, prepare to leave the base, and clean up prior to 1630. Offerors are encouraged to take this into consideration when proposing a delivery or performance time. The USG shall not be responsible for delays due to in processing or out-processing the base. Vendors that have problems entering the base can call the contracting office at 676-8075 for further assistance.

D. Evaluation factors and standards: The addendum to FAR Clause 52.212-1, INSTRUCTIONS TO OFFERORS (APR 2014) provides information on the format and content of the quote package and what items need to be submitted for each part. The FAR mailto:bianca.contway@us.af.mil

Clause 52.212-2, EVALUATION OF COMMERCIAL ITEMS (OCT 2014), provides a complete description regarding the evaluation factors for award.

E. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination, and if in the Contracting Officer’s opinion, adequate price competition exists, no additional information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

F. “DUE TO AN ESTABLISHED ECONOMIC AGREEMENT BETWEEN THE UNITED

STATES GOVERNMENT AND THE GOVERNMENT OF TURKEY, THE U.S. AIR

FORCE INTENDS TO AWARD THIS SOLICITATION TO A BUSINESS CONCERN

WITHIN THE COUNTRY OF TURKEY, AS REQUIRED BY THE DEFENSE AND

ECONOMIC COOPERATIONS AGREEMENT, SUPPLEMENTARY AGREEMENT 3,

ARTICLE VI. IF IT IS DISCOVERED THAT THE U.S. AIR FORCE IS NOT ABLE TO

MAKE AWARD TO A BUSINESS CONCERN WITHIN THE COUNTY OF TURKEY, IT

RESERVES THE RIGHT TO MAKE AWARD TO A BUSINESS CONCERN THAT IS

NOT WITHIN THE COUNTY OF TURKEY.”

G. Point of Contact (POC): The Contracting Officer (CO), SSgt Ann Marie Bierman, is the primary POC for this acquisition. Written questions concerning the solicitation may be sent to TSgt Bianca Contway, bianca.contway@us.af.mil or SSgt Ann Marie Bierman, ann_marie.bierman@us.af.mil. All questions must be submitted no later than 1600 EET 30 Aug 2015.

SPECIFIC QUOTE PREPARATION INSTRUCTIONS

H. The offeror shall prepare the quote as set forth in the Quote Organization Table below. The titles and contents of the volumes shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the quote and will not be read or evaluated and may render the quote unacceptable.

Table 1.1 (Quote Organization)

ELEMENT TITLE Max # of Pages

# OF COPIES

PART I Price 3 One (1) original or electronic signed copy

PART II: Forms, fill-ins, required information, documents, and records

Technical 10 One (1) original or electronic signed copy

PART III Past Performance

15 One (1) original or electronic signed copy mailto:bianca.contway@us.af.mil

1. PART I – PRICE (EVALUATION FACTOR 1)

(a) Insert the proposed unit and extended prices in the Requirement CLINs Pricing Detail (Attachment 2). The quotes must be submitted for a period of 12 months.

(b) Complete the necessary fill-ins and certifications in provisions. The provision FAR 52.212-3 shall be returned along with the quote. If the contractor has completed the annual representations and certifications electronically via the System for Award Management (SAM), only paragraph (b) of the provision must be returned.

(c) All proposed prices shall be submitted in U.S. DOLLARS. Offers not submitted in the U.S. DOLLAR will not be considered for award.

2. PART II – TECHNICAL (EVALUATION FACTOR 2) The quote shall consist of any documents that demonstrate how the requirements of section 2, Contractor Responsibilities, of the Performance Work Statement dated 3 Aug 2015 are met. (Attachment 1)

3. PART III - PAST PERFORMANCE (EVALUATION FACTOR 3) The offeror shall provide relevant and recent past performance on no more than five (5) contracts utilizing Attachment 3, Past Performance Questionnaire.

Relevant Past Performance Information is information that shows the offeror has performed the same or similar type delivery requirements in both size and scope of this solicitation.

Recent Past Performance Information. The offeror shall provide past performance information on previous and/or current contracts for delivery services within the last five (5) years (from the date set for receipt of quotes).

The information for each contract or subcontract shall include the following:

i. Contracting Agency/Customer

ii. Contract Number (for subcontracts, provide the prime contract number and subcontract number)

iii. Contract Type

iv. Total Contract Dollar Value per Year and/or Total Amount

v. Date of Award

vi. Period of Performance

vii. Description of Requirement

viii. Contracting Officer’s Name or Commercial Customer Point of Contact, Telephone Number and E-mail address

Offerors will be evaluated on their past performance under recent and relevant contracts for support similar to this solicitation. Offeror shall ensure that Past and Present Performance Questionnaires are sent to no more than five (5) past performance references. A listing of these references should be included in the Past Performance Part III. Contractors should instruct their references to submit all questionnaires directly to the Contracting Officer (CO) by e-mail to the Contracting Officer at ann_marie.bierman@us.af.mil or Contracting Specialist at bianca.cotnway@us.af.mil. The Government will utilize the Past Performance Questionnaire to evaluate the quality and extent of offeror’s past performance. Additionally, the Government may contact references other than those identified by the offeror. The Government may also review the Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS) and/or other past performance information sources to obtain additional information that may be used in the evaluation of an offeror’s past performance.

(End of provision)

IX. The provision at FAR 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. Please see the addendum below.

Addendum to FAR 52.212-2, Evaluation – Commercial Items (Oct 2014)

(a) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) with acceptable past performance quote utilizing FAR Parts 12 and 13. The Government may award without discussions;

however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

The Evaluation Factors are:

i. Factor 1 – Price

ii. Factor 2 – Technical

iii. Factor 3 – Past Performance

i. Price: All offeror’s proposed price will be determined by multiplying the quantities by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount and the total amount. The price evaluation will document the reasonableness and completeness of the total evaluated price.

Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected

ii. Technical: The Government technical evaluation team shall evaluate the technical quotes on an acceptable/unacceptable basis. Ratings will be assigned as follows:

mailto:ann_marie.bierman@us.af.mil mailto:bianca.cotnway@us.af.mil

TECHNICAL CRITERIA RATINGS

RATING DEFINITION

Acceptable Quote clearly meets the minimum requirements of the PWS.

Unacceptable Quote does not clearly meet the minimum requirements of the PWS.

Only those quotes determined technically acceptable will be considered for further evaluation. The quote shall be evaluated against the following factors:

The quote shall consist of documentation that demonstrates how the requirements of section 2, Contractor Responsibilities, of the Performance Work Statement dated 3 Aug 2015 are met. (Attachment 1)

iii. Past Performance: Past Performance will be evaluated based on subjective assessment of how well the offeror performed on past recent and relevant work, as outlined in Addendum to FAR Provision 52.212-1. Offeror must receive an Acceptable rating to receive an award. This rating is based upon offeror-provided information, or information obtained from any other sources of past performance information, indicating performance of same or similar Youth Ministry Director Services as follows:

PAST PERFORMANCE

RATING DEFINITION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note below).

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305

(a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

The Past Performance information may be obtained from the following sources:

(A) Reference List (Please see details in the Addendum to FAR 52.212-1, Part II).

(B) Past Performance Questionnaires (PPQ).

(C) Past Performance Information available from other sources such as Past Performance Information Retrieval System (PPIRS) or Contractor Performance Assessment Reporting System (CPARS).

iv. Award Process: The Government intends to award to the lowest priced, technically acceptable offeror with an acceptable past performance rating. In accordance with 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score offers. Consistent with simplified acquisition procedures, the evaluation process is as follows:

i. Price: The Government will evaluate all quotes for price, ranking the offerors from lowest to highest total evaluated price

ii. Technical: The lowest priced quote will then be evaluated for Technical Acceptability. Quotes must be rated technically “Acceptable”. If the lowest priced offeror’s technical quote is “Unacceptable”, the next low offeror’s technical quote will be evaluated, continuing until an offeror with an “Acceptable” technical rating is identified.

iii. Past Performance: The lowest priced, technically “Acceptable” offeror’s past performance will be evaluated. The Government reserves the right that: If the lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Acceptable”, the evaluation process may stop and the award may be made to that offeror, pending an affirmative price fair and reasonable determination. However, if it is determined to be in the best interest of the government, the government will continue with the evaluation and reserves the right to enter into discussions any time during the evaluation process.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

X. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items (Mar 2015), Alternate I (Oct 2014), with their offer, or complete paragraph (b) of 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

XI. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (May 2015), applies to this acquisition.

XII. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (May 2015), applies to this acquisition; additional FAR clauses cited in the clause are:

52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. 7104(g)).

http://www.sam.gov/

__X__ Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. 7104(g)).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108- 78).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (AUG 2013) (31 U.S.C. 6101 note).

52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) (31 U.S.C. 3332).

(End of clause)

XIII. Additional provisions and clauses that apply to this acquisition are:

FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-22, Previous Contracts and Compliance Reports FAR 52.222-29, Notification of Visa Denial FAR 52.223-5, Pollution Prevention and Right-to-Know Information FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran – Representation and Certification FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation FAR 52.252-1, Solicitation Provisions Incorporated by Reference (https://farsite.hill.af.mil);

FAR 52.252-2, Clauses Incorporated by Reference (https://farsite.hill.af.mil);

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7004 Alt A, System for Award Management Alternate A;

DFARS 252.222-7002, Compliance With Local Labor Laws (Overseas) DFARS 252.225-7041, Correspondence in English;

DFARS 252.229-7000, Invoices Exclusive of Taxes or Duties;

DFARS 252.229-7001, Tax Relief (18%);

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;

DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions;

DFARS 252.232-7008, Assignment of Claims (Overseas);

DFARS 252.232-7010, Levies on Contract Payments;

DFARS 252.233-7001, Choice of Law (Overseas);

DFARS 252.244-7000, Subcontracts for Commercial Items;

AFFARS 5352.201-9101 Ombudsman (Douglas Guldan, HQ USAFE/A7K, Telephone Number: DSN: (314) 480-2209, COMM: 0049-6371-47-2209, Email:

douglas.guldan@us.af.mil);

AFFARS 5352.223-9001, Health and Safety on Government Installations;

AFFARS 5352.242-9000, Contractor Access to Air Force Installation;

AFFARS 5352-242-9001, Common Access Cards (CACs) for Contractor Personnel;

https://farsite.hill.af.mil/ mailto:douglas.guldan@us.af.mil

XIV. All firms must have base access and be registered and active in the System for Award

Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. All quotes must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quote submitted by another firm on behalf of a SAM registered company with the intention of being award "care of" will not be accepted. All quotes must include registered DUNS, CAGE codes, Tax ID, and small business status, and any applicable GSA contract number.

XV. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

XVI. Quotes must be received no later than 1600 Eastern European Time (EET) 7 September

2015.

Contracting Office Address:

Department of the Air Force, United States Air Force Europe, 39 CONS/LGCB, Unit 7090 Box 127, APO AE 09824-0127 Building No. 485 Incirlik HAVA USSU Adana, Turkey

Primary Place of Performance:

ABD Ankara Destek Tesisleri

717 ABS/CC

Turkocagi Cad., Nasuh Akar Mah.

EDOK ici Balgat, Ankara 06650

XVII. If there are any questions on the requirement, please contact the individuals below:

Bianca Contway, Contract Specialist Phone (011) (90) 322-316-8075

DSN 676-8075

Email bianca.contway@us.af.mil

Ann Marie Bierman, Contracting Officer Phone (011) (90) 322-316-8075

DSN 676-8075

Email ann_marie@us.af.mil

Attachments:

Attachment # Title Number of Pages 1 Performance Work Statement(PWS) 8 2 Requirement CLINs Pricing Detail 1 mailto:bianca.contway@us.af.mil