DEPARTMENT OF THE AIR FORCE

31ST FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Requirement Title: Direct Digital Control (DDC) Replacement for Building 1428 at Aviano AB, Italy

Solicitation Number: FA568226Q8023

Solicitation Issue Date: 21/07/2026

Response Deadline: 01/ 08/2026 no later than: 04:00 PM Central European Time

Point(s) of Contact: Mark Johnson-Smith Contracting Specialist 31st CONS/PKBZ email to mark.johnson-smith@us.af.mil

DSN 632-7985,

Joseph Hudson Contracting Officer 31st CONS/PKBZ email to joseph.hudson16@us.af.mil

DSN 632-6007,

1. This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.202(b)(1) and supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

2. Due to the overseas location of this requirement, no set-aside will be used in accordance with RFO 19.000(b).

3. This solicitation is being issued as a(n) Request for Quote (RFQ).

4. This solicitation incorporates provisions and clauses by reference. Provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) and revised DFARS and DAFFARS Agency Deviations.. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul mailto:joseph.hudson16@us.af.mil https://www.acquisition.gov/far-overhaul

5. The North American Industry Size Classification (NAICS) code associated with this requirement is: 541519

6. Product Service Code (PSC) associated is: 5810

7. AWARD BASIS: Technical Capabilities, Price, Past Performance and Delivery

8. Quotes must be valid until September 30, 2026

Funds Available

Funds Not Currently Available – Funds are not available at the moment; award is subject to avail ability of funds.

CONTRACT INFORMATION

Type of Contract: Firm Fixed Price

Invoicing Procedures: The contractor will submit invoices for payment electronically through the Pr ocurement Integrated Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/)

The applied EURO / USD exchange rate will be 0.9249.

Description:

The U.S. Air Force anticipates awarding a single Firm Fixed Priced (FFP) Purchase Order capable of meeting this solicitation's specifications, outlined in Attachment 2 - Salient Characteristics.

Additionally, the Government requires direct delivery and assembly to Building 1428 AVIANO AIR BASE, ITALY. All quotes must adhere to this solicitation in its entirety to include attachments/amendments as applicable.

Place of Delivery/Performance/Acceptance/FOB Point:

Destination:

https://piee.eb.mil/piee-landing/

Building 1428 Aviano AB, Italy. (exact location/address will be provided in the resulting contract).

Item Supply/Service Quantity Unit Unit Price* (Euro or US Dollar)

Amount (Euro or US Dollar)

Room VAV’S Air Control for each dorm room and hallway

LO

Install control and communication devices per

AHU

Domestic Hot Water Control Install control and communication devices per heating system

Fan slow start controls Freq drivers that can manage start-up amperage to improve efficiency

Unit heaters, new heaters and controls to maintain the attic temp reducing impact on AHUs

Item Supply/Service Quantity Unit Unit Price* (Euro or US Dollar)

Amount (Euro or US Dollar)

Chiller System chiller and pump monitoring and control

Heating System Includes boiler and pump monitoring and control

Software communicates and controls all connected devices

Hardware new components to support the Software control of connected devices

Testing and balancing Final calibration of all installed equipment in accordance with general spec's

Total

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all o f its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of Revolutionary FAR Overhaul (RFO) 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

Clarification of language used: This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter" and the word "contract" shall mean "purchase order.".

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. A Cover Letter which shall include the Offeror's points of contact with e-mail address and phone number who are authorized to contractually obligate the company and expiration date of the quote (quote must be valid until 30 SEP 2026).

b. Acknowledgement of compliance with all solicitation terms and conditions.

Company Name:

Quoted By:

Title:

Phone:

Email: CAGE Code:

Discount Terms:

c. Acknowledgement of all solicitation amendments.

d. PDF proving the Company registration with System for Award Management (SAM).

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government.

Terms and content of your quote: Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

Warranty: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by attachment.

The Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Issuance of Purchase Order: The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more offerors of the Government's choice before issuing a purchase order. The Contracting Officer will not negotiate with any offerors other than those of the Government's choice and will not use the formal source selection procedures described in RFO Part 15. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes.

In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

Notification and Requests for Information. Electronic public notification WILL be provided through Government Point of Entry www.sam.gov website. The contracting officer will NOT notify unsuccessful quoters who responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

All referenced documents for this RFQ are available on the beta SAM website. Potential quoters are encouraged to subscribe/follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

All submissions shall be referencing the solicitation number FA568226Q8023, including the company information and point of contact, phone number, and e-mail address. Quotes shall be submitted digitally by email ONLY prior to the time set for quotes closing date to the above POCs.

Address any questions or concerns to the Contracting Office. The subject of the email shall be "Questions - FA568226Q2023". Questions shall annotate a reference to the specific combined synopsis element to which they pertain. All questions submitted to the above POCs by 27, July 2026 at 1600 hrs. CENTRAL EUROPEAN TIME (CET), will be taken into consideration and answered.

It is solely contractor's responsibility to make sure the Government has received their emails. When sending multiple e-mails, please numerate them, 1 of #, 2 of #, etc. It is also recommended to keep size of the pictures provided at minimum but still showing a good quality detail. If practicable, it is suggested to consolidate them in a PDF file.

52.212-2 Evaluation--Commercial Products and Commercial Services (Nov 2021) – ADDENDUM

BASIS FOR CONTRACT AWARD: This is a commercial service acquisition under the authority of RFO Part 12, Acquisition of Commercial Products and Commercial Services.

Government evaluation will be conducted on received quotation considering the evaluation factors listed herein. Consistent with simplified procedures the quotation will be evaluated in accordance with RFO 12.203(c)(2). Comprehensive evaluation will be utilized whereby the government will scrutinize received quotation meeting the requirements as defined in Addendum to 52.212-1 and 52.212-2. The government reserves the rights to determine the awardee’s offer as advantageous by providing the required services or exceeding the minimum standards, even though not being required to do so.

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of four (4) additional separate parts:

TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT

PRICE

DELIVERY TERMS

PAST PERFORMANCE

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The provisions and clauses listed below have been determined by the contracting officer to be nece ssary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

Attachment 6 – FA5682Q8023 – Clause & Provision

Attachment 1 - Combined Synopsis/Solicitation for Direct Digital Control (DDC) Replacement for Building 1428 at Aviano Air Base, Italy

Attachment 2 – Salient Characteristics for Direct Digital Control (DDC) Replacement

Attachment 3 – List of US and Italian Holidays

Attachment 4 – Price List Schedule

Attachment 5 – CONTRACTOR ASSERTION — ANTHROPIC, PBC PRODUCTS OR SERVICES

Attachment 6 – FA5682Q8023 – Clause & Provision http://www.acquisition.gov./