FA568224Q8054_Attachment 3_PWS Darby Competent.pdf

PERFORMANCE WORK STATEMENT

LOCAL NATIONAL HEALTH SURVEILLANCE SERVICES

OCCUPATIONAL HEALTH & SAFETY PROGRAM

CAMP DARBY BASE, ITALY

14 June 2024

Table of Contents

1. GENERAL

2. SCOPE OF WORK

3. ADMINISTRATION

4. DOCTOR’S OFFICE

5. LANGUAGE

6. SECURITY REQUIREMENTS:

7. PRIVACY LAW COMPLIANCE (MEDICAL RECORDS):

8. KEY PERSONNEL

9. DESCRIPTION OF SERVICES

9.1. HEALTH SURVEILLANCE PROGRAM

9.2. MEDICAL EXAMINATIONS

9.3. CLINICAL TESTS

9.4. SPECIALIST EXAMINATIONS OR TESTS

9.5. RISK ASSESSMENT

9.6. MEETINGS

10. REPORTING

11. GENERAL INFORMATION

12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

13. ACRONYMS and DEFINITIONS

1. GENERAL

1.1. This is a requirement for a non-personal services contract. The Contractor shall provide management and supervision, administration, personnel, transportation, tools, equipment and materials to execute Local National (LN) Employees Occupational Health Services in accordance with (IAW) the Italian Legislative Decree Law 81/2008 to include all future amendments and supplements (Testo Unico sulla Salute e Sicurezza sul Lavoro, D.lgs. 9 Aprile 2008, n. 81, successive modifiche e integrazioni), hereafter referred as Leg. Decree 81/2008, as well as Conditions of Employment for Local National Employees of the U.S. Armed Forces in Italy (COE) effective 1 November 2018, to include all future updates and revisions.

1.2. Acronyms and definitions are listed at par. 13 of this Performance Work Statement (PWS).

2. SCOPE OF WORK

2.1. The Contractor shall provide, organize, and perform the Occupational Health Surveillance Service by assigning a qualified and credentialed Occupational Health Physician (Medico Competente, Competent Physician), hereafter referred as OHP, who shall collaborate with the Employer (U.S. Government) and the Prevention and Protection Service (P&PS) in order to accomplish the health surveillance program, the risk assessment of all health and safety hazards and any other related duties IAW art. 25 and art. 41 of Leg. Decree 81/2008 and as reported in any applicable Italian occupational health and safety laws.

2.2. The OHP shall perform occupational medical surveillance examinations, site-visits, surveys, risk assessment and other special occupational medical evaluations concerning Health Surveillance dedicated to all Local National (LN) employees working in the U.S. Armed Force

- Camp Darby, in Italy who is under the Aviano Civilian Personnel Office (CPO) area of responsibility. The primary purpose of the service conducted by the OHP, is to perform health surveillance, through the application of the Sanitary Protocol (Protocollo Sanitario) as well as the identification of prevention and protection measures aimed at preventing occupational diseases and accidents at work, as outlined in this Performance Work Statement (PWS).

3. ADMINISTRATION

3.1.The Contractor shall coordinate with the contracting officer the entry pass procedure for the OHP and/or ancillary staff, immediately after contract award.

3.2. The Contractor assumes full accountability for responsibilities and obligations of the Employer (U.S. Government) in compliance with applicable Local National Employee Occupational Health Services IAW Italian Leg. Decree 81/2008, to include all future amendments and supplements.

3.3. The Contractor shall provide sufficient organizational resources and management controls to ensure that this service is performed efficiently, accurately, on time, and in compliance with the requirements of this PWS and all Applicable Laws and Regulations.

3.4. The Contractor is expected to use innovative approaches to efficiently and effectively accomplish the scope of work requirements in a timely manner at a reasonable cost.

3.5. The Contractor shall furnish and maintain all equipment, supplies, records and all other items necessary to perform all services outlined in this PWS.

3.6. The CPO/ shall provide the OHP with a Roster of LN Employees, complete with:

Employees Organization/office symbol Employees full name, Fiscal Code (Codice Fiscale), place and date of birth Employees job descriptions Any additional pertinent data on health surveillance program that might be available at CPO/

(e.g. maternity leave delaying request, change of position, resigning, sick leave >60dd, ...)

The P&PO shall provide the OHP, upon request and coordination, any additional pertinent data on health surveillance program, that might be available at P&PO.

3.7. The Contractor shall store, maintain, and update the Employees Roster with current data regarding health surveillance (Date of last medical examination, periodicity, expiration date, prescriptions/limitations).

4. DOCTOR’S OFFICE

4.1. The OHP shall perform all examinations at their facilities, located within a maximum of 25 kilometers from the U.S. Army Livorno Facilities address. The Contractor's premises shall be suitable for the specific examinations and provide privacy for the examinee.

4.2. The OHP shall maintain the ambulatory care clinic facilities within the radius of 25 kilometers for the entire duration of the contract.

4.3. The OHP is not authorized to provide occupational health services in any U.S. Army building or facility.. Med visits and lab tests that will be performed during the medical examinations (alcohol and drug included) will take place at the clinic of the Occupational Health Office (off Base)

4.4. RE-REFERRALS: The OHP is to fully provide all required examinations on their premises.

Specialty examinations not offered at the Contractor site, may be outsourced to medical facilities within maximum 10 kilometers of the Contractor's site.

4.5. The OHP shall coordinate Specialty examinations and/or care with the local Darby Military Community and COR,prior to scheduling of re-referrals.

5. LANGUAGE

5.1. The Contractor shall ensure, during the performance of services under this contract, at least one individual who is able to read, write, speak, and understand Italian and English language.

All written communication, addressed from the Contractor, OHP and all their ancillary staff to the relevant offices of the Base Installation, shall be in English language.

5.2. The OHP shall submit all reports, site visit reports, results of medical examinations, surveys, and related documents required IAW Leg. Decree 81/2008, in Italian language as well as their courtesy copy translated in English language.

6. SECURITY REQUIREMENTS:

6.1. Contractor personnel will be granted access to U.S. Army worksites and installations for official business, with the appropriate coordination with the Darby Military Community.

6.2. Contractor personnel shall meet local site requirements for Base Access. All non-US Contractor personnel shall meet any Garrison or USAREUR required AT/Operations Security training and requirements as well as local host country background investigations.

6.3. Contractor personnel shall be responsible for safeguarding all Government equipment, information and property provided for use.

6.4. Contractor personnel shall observe and comply with all rules, policies, and regulations prescribed by the installation Command and other federal authorities concerning eating and smoking areas, fire, safety, sanitation, security and possession of firearms or other lethal weapons.

6.5. Contractor personnel entering the Government installation shall abide by all security regulations for the installation, which may be in effect during the contract period and they may be subject to such checks as may be deemed necessary to ensure that no violations occur. No employee will be permitted on the installation when such checks reveal that his/her presence would be detrimental to the security of the installation.

7. PRIVACY LAW COMPLIANCE (MEDICAL RECORDS):

7.1. The Contractor and their personnel shall process and store all data necessary for the fulfillment of the Contractor's performance and maintain of all accountability records in protected data processing systems IAW Italian Data Protection Authority (DPA) Laws, Leg.

Decrees 30 June 2003, n. 196 (Codice in materia di protezione dei dati personali) and Reg. UE 2016/679 GDPR (General Data Protection Regulation).

7.2. The Contractor obligates their Physicians and ancillary staff to maintain strict confidentiality on sensitive data, including PII (Personal Identifiable Information) and any information regarding on Base activities IAW Italian Laws and Regulations cited in par. 7.1 of the present

PWS.

8. KEY PERSONNEL

8.1. The Occupational Health Surveillance Service shall be granted by appointing the OHP in writing. The OPH shell be appointed in writing by the Employer (U.S. Government) IAW art.

18, let. A) of the Leg. Decree 81/2008.

8.2. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor key personnel in the performance of this contract, shall be the sole responsibility of the Contractor.

8.3. The Contractor shall utilize for the performance of this contract only qualified physicians (OHP), fully licensed to practice medicine in Italy, with steady current credentials in Occupational Health Surveillance referred to OHP duties IAW Article 38, par. 1 of the Leg.

Decree 81/2008.

8.4. The OHP shall maintain license, qualification, and credentials by attending dedicated trainings and their periodical refresher IAW Article 38, par. 3 of the Leg. Decree 81/2008.

8.5. The OHP shall be registered and maintain registration in the Italy National List of OHPs (Elenco nazionale dei Medici Competenti) reported to Italian Labor Ministry, for the entire duration of the contract period of performance as outlined in Article 38, par. 4 of the Leg. Decree 81/2008.

8.6. The Contractor shall grant continuity of service in case of unexpected or exceptional absences of the OHP, by ensuring a substitute Physician. Substitutes shall be qualified and credentialed as per par. 8.1, 8.2, 8.3 of the present PWS. Substitutes full name and contact info shall be communicated to the CPO and the P&PO with a twenty (20) business day notice prior to the start of the service.

8.7. The Contractor shall grant continuity of service in case of resignation, separation, retirement of the OHP who has been appointed. Replacements full name and contact info shall be communicated to the CPO and the P&PO with a three (3) months notice prior to start their service. The newly appointed OHP shall be qualified and credentialed as per par. 8.1, 8.2, 8.3,

8.4 of the present PWS.

8.8. The Contractor shall make sure that the newly appointed OHP receives all information, data and documentation needed to perform their duties, in order to ensure service continuity.

8.9. The Contractor shall submit copies of licenses, credentials and resumè of the appointed OHP for the performance on this contract to the Contracting Officer. The OHP shall have at least ten

(10) years of experience raised in medium-sized companies with a minimum of 100 employees.

A detailed career description with regards to company sectors and number of employees administered, shall be submitted

8.10. Geographically Separated Units (GSUs) may have different OHPs IAW art. 39, par. 6 of the Leg. Decree 81/2008. The OHP that will be appointed serving the Aviano Air Base, will remain the Coordinator for GSUs (Camp Darby & Ghedi Air Force Base).

8.11. The Contractor shall comply with the general intent and specific policies set forth in this PWS and the relevant U.S. and Italian Laws and regulations on safety at work.

8.12. All work under this contract must be performed in a skillful manner. The Contractor and related employees must conduct themselves in a proper, efficient, courteous, and business-like manner. The Government reserves the right to remove any employee who endangers people or property, whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of work.

9. DESCRIPTION OF SERVICES

This section specifies details as to the scope of work to be performed under the contract:

9.1. HEALTH SURVEILLANCE PROGRAM

9.1. The OHP shall perform and accomplish their duties IAW art. 25 and 41 of Leg. Decree 81/2008.

9.2. MEDICAL EXAMINATIONS

9.2.1. The OHP shall guarantee the performance of Occupational Health Surveillance and related medical examinations IAW Art. 41 (Sorveglianza Sanitaria) of Leg. Decree 81/2008. Medical examinations are intended as per here below list:

a) Preventive Health Examination aimed at demonstrating the absence of counter-indications to the task that the worker will have to perform in order to evaluate his or her suitability to the specified task;

b) Periodic Health Examinations to verify employees' health suitability to specific tasks;

c) Health Examinations upon employees' request;

d) Health Examinations when changing duty position, to verify the suitability to the specific tasks;

e) Health Examinations upon termination of employment (where required by current legislation);

f) Pre-employment Health Examinations (when hiring personnel)

g) Health Examinations after a period exceeding sixty (60) consecutive days of sick leave in order to verify the suitability to the specified task.

9.2.2. The OHP shall coordinate and schedule appointments to visit employees. The OHP will be provided with a current list of LN employees and pertinent data as per par. 3.8 of the present PWS, prior to start their service.

9.2.3. The OHP shall ensure an adequate timetable for medical examinations, by grating at least 20 minutes for each medical appointment. The OHP shall ensure that the schedule of appointments is set according to the number of hired LN employees, LN’s duty hours and expiration dates of the fit-for-duty certificate.

9.2.4. The OHP, during examinations, shall provide individual counseling and information to LN employees with specific reference to their duties and area of responsibility (e.g., workplace hazards, use of Personal Protective Equipment (PPE), alcohol/drug addiction prevention, work-related stress prevention, …).

9.2.5. EXAMINATIONS / STANDARD TESTS - The OHP shall perform Medical Examinations IAW Sanitary Protocol as per art. 41 of Leg. Decree 81/2008 and as described in the subject PWS. The OHP, during examinations, shall perform the following specific tests, to be determined in relation to the employee's duty position, and risk assessments outcomes within the Sanitary Protocol that has been issued accordingly:

a) VISION SCREENING

b) AUDIOGRAMS

c) PULMONARY FUNCTION TESTING (PFT)

9.3. CLINICAL TESTS

9.3.1. ALCOHOL AND DRUG TEST

1.3.1.1. The Contractor shall conduct Drug testing and/or Alcohol testing referred to LN employees as required by Leg. Decree 81/2008, current directives and laws on the Prevention of alcohol/drug addiction, and OHP’s Sanitary Protocol that has been determined though the risk assessment. The employees list has to be identified in coordination with the CPO and P&PO in relation to employee's duties and area of responsibility, and risk assessments outcomes.

1.3.1.2. Drug/Alcohol Testing shall be conducted and scheduled in coordination with the Darby Military Community-OHO, and P&PO.

1.3.1.3. Testing may be conducted randomly or in conjunction with the medical examination, upon return to work after a positive test, and/or after an on-the-job injury. Follow-up tests will be conducted by a certified laboratory when the tests performed result positive. Drug or Alcohol test are:

a) BLOOD COLLECTION (alcohol)

b) URINALYSIS (UA) (drug)

c) 2nd Level test on KERATIN MATRIX (drug) – in case of positive results confirmation.

9.3.2. CHEMICAL RISK

1.3.2.1. The Contractor shall conduct blood testing to personnel exposed to substances/agents that are considered dangerous for LN employees’ health as required by Leg. Decree 81/2008, and OHP’s Sanitary Protocol that has been determined through the risk assessment. Employees list of exposed personnel has to be identified in coordination with the CPO and P&PO in relation to employee's duties and area of responsibility, and risk assessments outcomes.

The screening test consists in:

a) BLOOD COLLECTION - CHEMISTRY TESTS, METAL SCREENING (e.g.

benzene, hexavalent chromium)

b) Any other test prescribed or required by current pertinent directives, norms or laws.

9.4. SPECIALIST EXAMINATIONS OR TESTS

Specialist examinations costs are intended as included in the Unit price of this Contract under item “other additional exams”.

9.4.1. The OHP shall prescribe additional tests IAW employee's duty position, and risk assessments outcomes, within the Sanitary Protocol that has been determined accordingly.

Referrals, special tests and/or examinations provided by the specialist shall be scheduled in coordination with the Darby Military Community-OHO personnel and the P&PO.

9.4.2. The OHP shall refer LN employees to a specialist in order to complete more extensive testing and evaluation not available at the Contractor's facility. Specialist examinations are determined at OHP’s discretion and based on the health risks they have identified during the medical examination.

9.4.3. Specialist examinations:

a) ELECTROCARDIOGRAM (ECG)

b) Any other test prescribed by OHP IAW Sanitary Protocol (“other additional exams” costs item)

9.5. RISK ASSESSMENT

9.5.1. The OHP shall participate in and perform site visits and inspections of workplaces, aimed at the risk assessment IAW Art. 25 of Leg. Decree 81/2008, in coordination with the P&PS and at the presence of the Safety and Occupational Health Manager (RSPP). Site visits shall be conducted at least once a year or at different frequency depending on the risk assessment evaluations outcomes, in the case of mishaps or professional diseases, or whenever determined to be necessary or requested by Management, Employees Safety Representatives (ESR/RLS), Italian Authorities (e.g. ASL, SPISAL, INAIL, INL…).

9.5.2. The OHP shall cooperate and assist the P&PO in the assessment of all health and safety hazards referring to LN employees IAW art. 15 and 28 of Leg. Decree 81/2008, along with recommended preventive and protective actions, such as but not limited to, recommendations for Personal Protective Equipment (PPE/DPI), assessment on ergonomic hazards, assessment on work-related stress, exploitation of information campaigns on health and safety matters aimed to promote safe behaviors and to mitigate LN employees' occupational health and safety hazards conditions, and any other pertinent matters.

9.5.3. The OHP shall cooperate with and assist the P&PO in providing instructions and any other related information pertinent to occupational health as well as any other related matters, if determined to be necessary and/or when requested by management.

9.5.4. The OHP shall notify the Employer (U.S. Government), through the P&PO, whenever the outcome of the site-visits, medical surveys and/or clinical tests outlines an uncontrolled or previously unrecognized health or safety hazard on health and safety. All written communications and reports shall be in English as per par. 5 of the present PWS.

9.6. MEETINGS

9.6.1. The OHP shall attend periodical meetings (Riunione Periodica) IAW art. 35 of Leg. Decree 81/2008.

9.6.2. The OHP shall attend any other meeting called in order to assess, discuss, and review the risk assessment documents, and to provide counseling on health and safety matters.

10. REPORTING

10.1. The Contractor, at the termination of the examination, shall transmit copies of the fit-for-duty certificate (Giudizio d'Idoneitá alla mansione specifica) in Italian and in English language, in PDF format, to the CPO, to the Employee and Prevention and Protection Office (PPO).

Contact info at par. 12 of the present PWS.

10.2. Files shall be single per each employee and renamed with at least employee’s full name and date of the examination. Emails shall not contain zipped files (.rar, .zip,..). Email shall not exceed 15 MB. Emails larger than 15 MB shall be transferred through the portal https://safe.apps.mil/.

10.3. The OHP shall transmit the Fit-for-duty certificate of pre-employment health examinations (newly hired employees), return to work after 60 days of absence (sick) and of examinations performed to employees subject to changing duty position, not later than NLT 24 hours after the examination occurred.

10.4. The OHP shall transmit the Fit-for-duty certificates of periodic health examinations, and those requested by the employee, NLT 48 hours after the examination occurred.

10.5. The fit-for-duty certificates that may contain errors or discrepancies, shall be corrected in a timely manner, and transmitted by the OHP to both the Employer and the Employees, NLT 48 hours after the error has been detected.

10.6. The OHP shall submit the aggregate annual report (Relazione Sanitaria) IAW Art. 25 lett.

i) of the Leg. Decree 81/2008 during periodical meetings as per. Cap. 9.6.1 of the present PWS.

10.7. The OHP shall submit to the Employer, the P&PO and/or the CPO, written bilingual (EN/IT) reports in a detailed and timely manner whenever required for specific cases/contingent situations.

10.8. The OHP shall acquire, update, and maintain employees' medical records and related supporting documents (Cartella Sanitaria), IAW Article 25 lett. c and n-bis of the Leg. Decree 81/2008. The Contractor shall process, store and maintain safeguard employees' data and medical records (Cartella Sanitaria), in a secure environment, IAW privacy laws as per par. 7 of the present PWS.

10.9. The OHP, at the termination of their service and/or at the employee’s termination of employment, shall deliver to the Employer (U.S. Government) and LN Employees, the medical records and related supporting documents (Cartella Sanitaria), IAW Article 25 lett d, and e of the Leg. Decree 81/2008.

10.10. The OHP at the termination of his assignment, within thirty (30) days, shall deliver to the Employer (U.S. Government) through the CPO and the P&PO, a copy of the Sanitary Protocol (Protocollo Sanitario) in digital format (excel, …).

10.11. The OHP at the termination of his assignment, within thirty (30) days, shall deliver to the Employer (U.S. Government) through the CPO and the P&PO, an updated copy of the Employee Roster as per par. 3.7 of this PWS. The Employee Roster shall be returned in the same format (excel) as received.

10.12. The OHP shall promptly report to the appropriate Italian Authorities, (SPISAL, INAIL, ASL, etc.) cases of occupational diseases discovered during the employees' examinations. The Contractor shall, simultaneously, inform the Employer (U.S. Government), the CPO/ and the P&PO as well..

11. GENERAL INFORMATION

11.1. SAFETY AND HEALTH PROGRAM. The Contractor must develop and maintain a Safety and Occupational Health plan, which meets all applicable Aviano AB and Italian Standards to include, but not limited to, requirements outlined in the Air Force Consolidated Occupational Safety Instruction, AFI 91-203, and Italian D. L. 81/2008 s.m.i.. The contractor must use and furnish, and personnel must use Personal Protective Equipment (PPE) and clothing to safely perform duties. The contractor must immediately notify the COR and CO of any adverse safety and occupational health conditions pertaining to its employees, Government personnel, and Government property while performing contractual services. A written report detailing the occurrence must be given to COR within 2 working days after incident occurrence.

If injuries are life threatening, the contractor shall immediately contact emergency services. On base Emergency Service contact and phone number info will be provided after the contract award. Contractor shall take a safety briefing with the Wing Safety representatives.

11.2. Contractor’s representative shall receive a safety briefing regarding Base safety standards from 31 FW/SEG, competent safety office, during a pre-performance conference to be held prior to starting contract activities.

11.3. LIABILITIES AND RESPONSABILITIES. The Contractor and its staff are responsible for all damages to people or property that occurs during the performance of this contract, as a result of the contractor’s fault or negligence. The contractor is also responsible for all work performed until completion and acceptance of the work.

11.4. CONTRACTOR COMMUNICATIONS. To facilitate communication between Government and contractor, the contractor must designate and maintain an email account(s) and contact telephone number(s) for the life of the contract. The Contractor shall be available by phone or email five (5) days a week. Hours of operations may be encompassed between 0800 and 1700 hours.

11.5. HOURS OF OPERATIONS The OHP shall perform medical examinations during the normal workweek hours - Monday through Friday, generally from 08.00 to 17.00 hours, excluding Italian holidays, U.S. Federal Holidays and officially conceded “bridge days“. The Government will not be held liable for unproductive time and other related costs due to delays caused by unannounced and immediate suspension of work due to military operations and/or exercises or safety reasons.

U.S. Federal Holidays:

New Year’s Day 1st January Martin Luther King’s Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19th June Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 2nd Monday in November Thanksgiving 4th Thursday & Friday in November Christmas Day 25th December

Italian Holidays:

1 January New Year's Day 6 January Day of Epiphany Easter Monday Local PSD (April) 25 April Liberation Day 1 May Labor Day 2 June Republic Day 15 August Assumption Day 1 November All Saints' Day 8 December Immaculate Conception 25 December Christmas Day 26 December Saint Stephen's Day

12. SERVICE SUMMARY

12.1. The Government will appoint a Contracting Officer Representative (COR) to assess the contractor to ensure services are received in terms of quality and timeliness of performance.

12.2. The COR will assess the Contractor’s performance by tracking each task as outlined in the present PWS.

12.3. If the COR determines that the service does not meet the criteria of a satisfactory performance, the COR will document the findings and notify the Contracting Officer (CO). If the CO determines the complaint is valid, it will inform the contractor and the contractor must initiate appropriate corrective actions.

12.4. Corrective Actions. The COR shall identify potential problem areas and address corrective action for any deficiencies that may occur in performance of this contract, including short-term remedial actions and long-term solutions. The Contractor shall address and communicate in a prompt manner to CO and COR what actions will be taken to correct deficiencies discovered in contract performance within the established deadlines.

Performance Objective

PWS

Para

Performance Threshold

Method of Assessment

ADMINISTRATION -

Availability of means, tools, equipment and supplies as required in the PWS

3.3 3.5 4.2 4.5

95% of the time 100% Inspection tracked by COR

ADMINISTRATION -

Lab test premises adequacy

3.3 4.7

95% of the time 100% Inspection tracked by COR

KEY PERSONNEL -

OHP license, appointment, and qualification

7.1 8.

95% of the time 100% Inspection tracked by COR

KEY PERSONNEL -

OHP service continuity

8.6 8.7 8.8

95% of the time 100% Inspection tracked by COR

MED EXAMINATIONS -

completed in a timely, exhaustive, and effective manner

9.2.3 9.2.4 9.2.5

95% of the time 100% Inspection

CLINICAL TESTS - completed 9.3.1 95% of the time 100% Inspection

Performance Objective

PWS

Para

Performance Threshold

Method of Assessment in a timely, exhaustive, and effective manner

9.3.2 tracked by COR

RISK ASSESMENT

Availability of OPH for Consultations/Work center visits/Meetings

9.5 9.6

95% of the time 100% Inspection tracked by COR

REPORTING –

Receipt of reports, documents and fit for duty certificates within required timeframe, language, and legal requirements

5.2

95% of the time

100% Inspection

13. ACRONYMS and DEFINITIONS As used throughout this PWS, the following terms shall have the meaning set forth below:

13.1. CIVILIAN PERSONNEL OFFICE (CPO): 31 FSS/Aviano Air Base Civilian Personnel Office. Managing all Squadrons 31 [...], DeCA, DoDEA, DLA, USAFE, 724 AMS.

13.2. CONTRACTING OFFICER (CO): A person appointed with the authority to enter into, administer and terminate contracts on behalf of the Government.

13.3. EMPLOYEES’ SAFETY REPRESENTATIVE (RLS/ESR): person appointed to represent workers with regard to aspects of health and safety at work IAW Italian Leg. Decree. 81/2008

13.4. GEOGRAFICAL SEPARATED UNITS (GSUs): Units of the Italian territory employing LN belonging to 31FW and Aviano Air Base CPO

13.5. IN ACCORDANCE WITH (IAW): in agreement with, in compliance with.

13.6. LOCAL NATIONAL (LN) - FOREIGN NATIONAL (FN): Italian civilian employee working on Base, (tenants included, contractors and ITAF excluded).

13.7. CONTRACTING OFFICER REPRESENTATIVE (COR): U.S. Government employee responsible for evaluating the contractor’s performance IAW PWS.

13.8. NOT LATER THAN (NLT): when an event or action will, should, or must be completed.

13.9. PERFORMANCE WORK STATEMENT (PWS): A document that accurately describes a service in terms of the output requirements and the required quality level of standard of acceptable performance of those outputs.

13.10. PREVENTION & PROTECTION OFFICE/SERVICE (P&PO or P&PS): it is referred to art. 2 of Italian Leg. Decree 81/08 under the definition of “Servizio di Prevenzione Protezione”; on Base, 31 FW/CCPP includes the OH&S,Occupational Health & Safety Manager (RSPP, Responsabile del servizio di prevenzione e protezione) and Safety Technician(s)

(ASPP).

13.11. RESPONSABILE DEL SERVIZIO DI PREVENZIONE E PROTEZIONE: Italian OH&Safety (RSPP) Manager who has been appointed by the Employer as per art. 17 of Italian Leg. Decree 81/08 and is qualified and credentialed as per art. 31 and 32 of Italian Leg. Decree 81/08.

13.12. ADDETTO AL SERVIZIO DI PREVENZIONE E PROTEZIONE (ASPP): Italian qualified and credentialed Safety Technician in charge of assisting the RSPP as per art. 31 and 32 of Italian Leg. Decree 81/08.

13.13. QUALITY ASSURANCE PROGRAM COORDINATOR (QAPC): Those actions taken by the U.S. Government to ensure services meet the requirements of the contract.