Attachment_3_CEN_-MACC_SOW_v3.pdf

Attachment 3

MULTIPLE AWARD CONSTRUCTION

CONTRACT (MACC)

STATEMENT OF WORK

AVIANO AIR BASE, ITALY

02 May 2019

TABLE OF CONTENTS

SECTION

TITLE PAGE

1 TITLE 3

2 PROJECT DESCRIPTION 3

3 TASK ORDER PERFORMANCE CONTRACTOR

RESPONSIBILITY AND SITE MAINTENANCE 5

4 COORDINATION OF PROJECT START / COMPLETION 7

5 COORDINATION WITH GOVERNMENT ACTIVITIES 9

6 CONTRACTOR QUALITY CONTROL 10

7 SECURITY REQUIREMENTS 14

8 ENVIRONMENTAL CONCERNS AND SAFETY 15

9 DRAWING REQUIREMENTS 19

10 GENERAL DESIGN REQUIREMENTS 21

11 CONCEPTUAL DESIGN REQUIREMENTS 23

12 MILESTONE DESIGN REQUIREMENTS 24

13 PERMITS 26

14 PROGRESS REPORTS 27

15 MATERIAL SUBMITTAL AND APPROVAL 27

16 REMOVAL AND REPLACEMENT RESPONSIBILITY 28

17 PROVISION OF MAINTENANCE DATA 28

18 CONSTRUCTION INSPECTION REPORTS 28

19 CERTIFICATION 28

20 CORRESPONDENCE 28

21 CONTRACTOR PERSONNEL 29

22 GOVERNMENT PERSONNEL 30

23 LIQUIDATED DAMAGES 30

24 WORK PERFORMED BY THE GOVERNMENT 30

25 GREEN PROCUREMENT 30

26 WARRANTY OF CONSTRUCTION 31

27 ANNEXES 31

1. TITLE: Multiple Award Construction Contract (MACC)

2. PROGRAM DESCRIPTION

2.1. The work is required in support of the 31st Civil Engineer Squadron located on Aviano Air Base to supplement the Base Civil Engineer’s (BCE) capability to execute construction, facility repair, and real property maintenance projects on an as-needed basis. Task Orders (TO) will primarily address new construction, design-build, or design-bid-build, general building renovation, road and pavement repair, and general environmental work including, but not limited to, incidental minor construction, excavation, plumbing, demolition, electrical, structural, mechanical, concrete work, and environmental (hazardous waste abatement and disposal) remedial work.

2.2. All work shall be in conformance with the drawings and specifications provided by 31 CES to include the furnishing of all materials, labor, plant, tools, equipment, transportation, and services (including engineering/technical design support) and incidentals thereto.

2.3. The projects awarded under the MACC require the Contractor to produce a full design, partial design, or no design depending on the level of design already available and provided to the Contractor in the Task Order (TO) SOW. For example, a new project with no, or partial, previous design accomplished may include requirements to provide a 35% (minimum) design as part of the Contractor’s offer. Conversely, a project for which a 100% design is already available will only require an offer in the prescribed format. If awarded a TO for the project, the successful contractor will, as necessary, complete the design to the 100% level. This will include participating in design reviews, conducted at Aviano AB, at each design milestone (35%, 65%, etc.) described in the TO SOW.

2.4. Performance will be accomplished by the contractor through individual task orders. The project scope on each task order will be identified by the Government. Task orders will be awarded in accordance with (IAW) Section H (Special Contract Requirements) of this contract.

A Task Order Request for Proposal (TORFP) will be issued to define specific project requirements involving design-build or build only requirements. Task order execution will be directed by one of the following work elements:

a. Design-Build: The contractor shall be provided with a Statement of Work (SOW).

With the SOW, the contractor will initiate and complete design-build project execution IAW task order requirements.

b. Design-Build with Partial Design Provided: The contractor shall be provided with a previously accomplished 15% - 35% preliminary or intermediate design effort, including available drawings, specifications, and/or design analysis, and shall complete a detailed design per the task order. Construction shall commence upon approval of design and direction by the Government, and be completed IAW task order requirements.

c. Construction Effort Only: The contractor shall be provided a complete design document package to execute the construction requirement only IAW the task order.

The package will include the SOW, drawings, technical specifications, and any other preliminary data.

2.5. Projects issued under the MACC shall be completed within the Republic of Italy. However, the government anticipates the majority of projects will be accomplished at Aviano Air Base, Italy. Projects may also be accomplished at Ghedi Air Base, Camp Darby and other Geographically Separate Units.

2.6. The contractor shall furnish all personnel, labor, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of repair, alteration, and/or new construction work on various real property facilities. Examples of maintenance, repair and construction work, which may be required under this contract include, but are not limited to:

a. Construct/repair/renovate restrooms areas, work/shop areas and office areas.

b. Paint interior and exterior areas.

c. Install/replace/repair electric, communication, F/A detection and suppression, water and gas systems.

d. Install/replace/repair storm and sewer lines, valves and distribution systems.

e. Install/replace/repair built-up and shingle roofs.

f. Install/replace/repair steam and HVAC parts, units and duct work.

g. Install/replace/repair chain link and masonry fencing.

h. Install/replace/repair curbs, gutters, sidewalks, and pavements.

i. Abate asbestos containing material (ACM) or lead base paint material.

j. Complete building renovations and/or additions.

k. Construct new buildings not to exceed a Minor Construction (MC) limit.

2.7. The contractor shall have a design and construction staff available to respond to the requirements of this multi-discipline IDIQ type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, project design/engineering, on-site supervision, quality control, and administration. During the task order performance period, the contractor shall staff an emergency contact who is available 24 hours a day, 7 days a week. The emergency contact shall be available on site within 1 hour after notification. The contractor shall have at least one English speaking person available on site during standard working hours.

2.8. There is $2,500 minimum guarantee for this contract. The Government makes no representation as to the number of TOs or actual amount of work to be ordered on this contract.

The maximum aggregate amount of the MACC program, inclusive of all awarded MACC contracts and TOs, including options, shall not exceed $96,000,000.00. TOs will range from $2,500.00 to $7,000,000.00.

2.6. Standard Working Hours are 0800-1700 Monday through Friday.

3. TASK ORDER PERFORMANCE CONTRACTOR RESPONSIBILITY

AND SITE MAINTENANCE

3.1. Coordination and Access to Site: Coordination with affected facility occupants (Using Agency) shall be made through the Contracting Officer (CO) to assist the Contractor in completing the work with a minimum of interference and inconvenience. Upon award of the basic contract, long-term passes shall be issued which will allow all contractor-controlled vehicles to access the Base in accordance with local procedures.

3.2. Work Layout and Site Management: The Contractor shall coordinate the proposed layout of the work with the MACC Project Manager (PM) and submit various site plans, field office requirements, dust control plans, and proposed storage areas in accordance with the project requirements associated with each Task Order.

3.3. The contractor is required to provide weekly written project status updates for all active projects and conduct biweekly status update meetings. This meeting is to include staff from 31 CES, 31 CONS, and the Contractor. It will include any pertinent information regarding projects and provide a current percentage of completion for active construction projects.

3.4. The Contractor shall arrange with the Contracting Officer’s Representative (COR) a sequence of procedures, means of access, space for storage or materials and equipment, use of approaches, corridors, and stairways. Since space for storage is limited in work areas, the majority of storage must be outside or at the Contractor’s assigned area. Only materials to be used for work under this contract may be stored at the assigned area.

3.5. All construction sites shall meet the requirements of OSHA CFR 1910, CFR 1926, D.M.

81/08 and every other applicable Italian Safety Norm. These guidelines will be provided by the Government upon request.

3.6. The contractor shall maintain each site in a neat and orderly manner. All supplies and equipment on the project site shall be stored to preclude mechanical and climatic damage. All trash, debris, paper etc. shall be picked up immediately and placed in proper containers.

3.7. The contractor shall inform his employees, suppliers, and subcontractors that their vehicles shall not be parked on grass, in fire lanes or other restricted areas, parking spaces marked as “Handicapped” or “Government”, at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-construction conference. Any damage done to lawns, shrubs, sidewalks, etc. shall be repaired or replaced by the contractor at no additional cost to the Government.

3.8. All mud, dirt, debris, foreign objects, or spills of any kind from the contractor's operations (including subcontractors and suppliers) on streets and parking lots, used as access to the work or staging areas, shall be cleaned up not less than daily, or as requested by the CO. Parking aprons and hard surfaces used as access to the work or staging areas, shall be kept clean at all times.

3.9. Loose debris on trucks leaving the site shall be loaded in a manner that will prevent dropping of materials on streets and conform to local ordinances and laws. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets. The contractor shall be responsible for immediately cleaning up any materials that fall from trucks.

3.10. Fences will be used to isolate construction sites as per instructions by the CO, per recommendations of the 31 FW Safety Office, IAW OSHA CFR 1910, CFR 1926, D.M. 81/08 and every other applicable Italian Safety Norm

3.11. The contractor shall barricade access to all construction sites (interior and exterior).

Barricading shall be used to isolate areas from access. The barricades shall be maintained in good condition, and be installed such that people approaching from the predominant direction can clearly read the warning. Barricades on streets shall have battery-powered flashers for night use. Construction fencing shall be used to isolate exterior areas from pedestrian access, and shall be maintained in good condition. Cones shall only be used to temporarily block pedestrian traffic. Extended pedestrian blockages or road traffic shall use rigid barrels/barricades. All barricades, barrels, cones, etc., are included in the contractor’s supplied equipment/supplies and therefore shall not be a direct cost to any task order unless the CO deems the individual task order requirements so extensive as to warrant payment.

3.12. All projects involving excavation shall be secured with flashing lights on all sides and have construction fencing completely surrounding the site at a minimum of 5 feet from the hole.

3.13. The contractor shall be held responsible for any and all damages attributed to the actions of the Contractor or its subcontractors outside the limits of construction, including drainage structure, electrical or telephone facilities, pavement and other facilities.

3.14. All contractor generated refuse and waste shall be hauled from the construction site daily, or placed in a dumpster, or as otherwise approved by the CO, to a disposal area to be selected by the contractor and shall be located outside the physical boundaries of the installation. All dumpsters shall be emptied before the debris gets higher than the top of the dumpster. This refuse and waste material shall be hauled in trucks with tight fitting covers to prevent spillage on roadways. The construction site shall be kept neat, orderly, and safe for workmen at all times.

The contractor shall take positive action to prevent work-generated refuse from entering the sanitary and storm sewer systems. The CO may instruct the contractor to remove the dumpster, or replace the existing dumpster with an empty one. The contractor shall comply within 4 hours.

3.15. Disposal of hazardous waste shall be in compliance with local, state and federal standards.

There are no disposal or Borrow pits located on Aviano Air Base.

3.16. The Contractor shall be responsible for the security of their equipment.

3.17. The buildings in this contract include multiple-use type facilities. They may or may not be occupied when work is going on in them. It shall be the contractor's responsibility to take whatever measures are necessary to assure the protection of occupants’ assets, furnishings, equipment, etc, and to perform the work so as to cause minimal disruption of ongoing activities in occupied areas.

3.18. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

3.19. The contractor shall provide non-combustible or self-extinguishing material drop cloths to isolate areas exposed to debris or noise, or to cover material storage during construction in building interiors.

3.20. Any temporary construction for facilities used by the contractor in order to prevent interruption of normal work activity or loss of utility services shall be subject to approval of the 31 CES/CENM through the CO.

3.21. When working in the task order work area, the contractor shall post signage clearly labeled “WORK IN PROGRESS”. The sign shall include point of contact (POC) names (Contractor, 31 CES/CENM, and COR) and phone numbers. The contractor shall provide construction tape, safety cones, and other materials or equipment to provide a safe and clean environment.

3.22. Staging/Material Storage Area(s): The requirement for lay-down areas (staging areas) associated with a task order shall be dependent upon the size of the project and in accordance with specific criteria as detailed in the task order. Prior to starting the work, the contractor shall submit a site plan through the CO for the Base Civil Engineer approval, showing the layout and details of all temporary facilities planned for use on the identified task order. The plan shall include the location of the safety and construction fences, location of all site trailers, equipment and material storage areas, construction entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas as required by the task order. Site photographs prior to the start of work will be included with the plan. At completion of work, the contractor shall remove the temporary facilities and restore the site to its original condition. For most construction projects, the Base Civil Engineer will provide the contractor with a single staging area directly adjacent the project site. A supplemental storage area will be identified as required by the detailed task order. All staging areas determined necessary by the detailed task order shall be completely screened with 6-foot high construction fencing and include visual screening. All contractor trailers, stored materials, and idle equipment shall be located in the designated staging area associated with each task order. The staging area shall be kept clean and orderly. Tarps are to be used, as necessary, to secure loose materials. The PM via the CO is the sole judge as to what constitutes an acceptable staging area. Dumpsters may be located outside the staging area, but must be sited as approved by the PM via the CO. Any movement of a dumpster to another area on the project site must be approved by the PM via the CO.

4. COORDINATION OF PROJECT START / COMPLETION

4.1. The Contractor shall provide written notice to the CO on construction start at least 6 workdays prior to start of work (letter or e-mail is acceptable).

4.2. A pre-construction meeting shall be conducted prior to start of work for all projects. The contractor will be informed by the CO and/or the PM. The topics of this meeting might be the job site plan, coordination with the facility users, the time schedule, parking, access to the construction site, etc.

4.3. Prior to requesting any final inspection the contractor shall have performed an internal QC pre-final inspection and corrected any noted deficiencies. The contractor shall provide the contracting officer with the pre-final documentation on findings and corrections made when requesting a final.

4.4. The contractor shall request the final inspection of a project no later than 5 workdays prior to the completion date to the CO and/or the PM. The COR, PM, and (if applicable) other sources (the user, Maintenance Engineering, etc.) will inspect the work on site. In the event that the work is not acceptable, the contractor shall record a list of items noted by the Government to be corrected. A subsequent inspection may take place in order to review the corrected items. The scheduled final inspection shall be prior to the completion date of the applicable task order.

4.5. For critical structural components, which are completed and which will not be accessible after further work progress, 31 CES/CENM reserves the right to inspect/accept these structural components. The contractor shall inform the PM at least 2 workdays before subject structural components are no longer accessible. The contractor shall clarify with the respective PM if and for which structural components of a project this will apply; for example, sealing of structural components which are in contact with the ground prior to backfilling, wiring prior to installation of a suspended ceiling, etc.

4.6. The CO and/or PM may request a pre-final inspection before the final inspection will be accomplished.

4.7. The contractor shall ensure the job site is thoroughly cleaned after construction. Remove all leftover construction materials (gypsum board, dust, smudges, spackle/glue splatter, or paint spatter, etc) from the site after construction. Ensure all tile is wiped down and free of dirt and debris. The government will not accept the work until the site satisfies the final inspection.

4.8. The contractor shall correct any discrepancies noted within five (5) working days following inspection unless the CO grants a longer period. The CO reserves the right to decline the contractor’s request for a final inspection or suspend a final inspection, when it is evident that the contractor is not ready for the inspection. The CO must have 48 hours’ notice prior to a requested re-inspection for completed punch list items. As much as ten (10) percent of the total value of each task order may be retained until all discrepancies are corrected and required paperwork is submitted.

4.9. Some projects require performance in phases. For these phases, paragraphs 14.1 thru 14.6 shall apply accordingly. Separate acceptance inspections will be held for these phases. It shall be possible to determine the performance time for each phase separately and this shall be binding for the contractor.

4.10. The contractor shall provide any technical documentation (i.e., fire alarm testing documentation, lightning protection testing documentation, manuals, etc.) at the pre-final inspection, but not later than the day of final inspection. If requested, the contractor shall provide user training (e.g. for a technical system). This training can take place during final inspection or at another date, as desired by 31 CES/CENM.

4.11. Upon completion and acceptance of each task order, the contractor shall, as required, submit any data necessary to complete a DD Form 1354 Checklist and DD Form 1354, Transfer and Acceptance of DoD Real Property, to the CO. Additionally, the government requires the following information (as applicable) for record and operation purposes. The contractor shall submit the real property records, including structural, mechanical and electrical tests reports, systems certifications and any other certification in accordance with law to the CO upon final inspection. If required by law, the Contractor will prepare and submit complete technical package to Local Fire Department to have “C.P.I.”(Certificato Prevenzione Incendi/Fire Prevention Certificate). Package will include by Contractor payment of review and approval fees, in accordance with law. The operations and maintenance manuals shall be submitted to the CO at the time of beneficial occupancy or the contractor shall be held responsible for all service calls, recurring maintenance until such time as they submit. Red-line as-built drawings shall be submitted upon acceptance. Mylar’s and all other documentation as determined or required by the CO shall be completed within thirty (30) days of final inspection. Final payment shall not be made until receipt of all required documents.

4.12. All materials removed and not reused in the project as specified herein or shown on the applicable drawings remain the property of the government, except as noted below. The CO will determine if materials removed from the job site are salvageable or unsalvageable. When a material is designated as unsalvageable, the material becomes the property of the contractor. If the CO considers the material salvageable, the government will either take possession of the material and store it them-selves, or instruct the contractor to transport the material to a designated storage place within the Base boundaries. The government will make no additional payment for palletizing, transportation, and delivery of items taken to a designated storage place

5. COORDINATION WITH GOVERNMENT ACTIVITIES

5.1. If it becomes necessary to interrupt work activities in buildings and/or areas for construction purposes, permission to do so must be requested in writing to the CO not later than 10 workdays in advance.

5.2. The contractor shall request street closings, both partial and/or total, 10 workdays prior to the closing.

5.3. Work in conjunction with this contract which requires utility outages which will affect (as determined by the CO) normal activities in the building, construction area, or other work areas, shall be performed by the contractor at a time other than regular work periods of the organization occupying the facility or area.

5.4. Temporary construction for facilities used by the contractor for preventing interruption of normal work activity or loss of utilities shall be subject to approval of 31 CES/CENM through the CO.

5.5. Utility Outages:

5.5.1. Notice on construction start shall be given 14 workdays in advance prior to start of work that requires a power outage (letter or e-mail).

5.5.2. The contractor shall coordinate all utility outages with the using agency through the CO (or authorized representative) and PM prior to the outage. Services shall not be interrupted until receipt of approval of proposed hours and dates from 31 CES/CENM through the CO. All work shall be arranged to ensure that the outage will be of minimum duration. The contractor will provide notice to the CO, in writing, not less than 14 workdays prior to the required outage or as determined by the CO. No response to the outage/interruption request shall be considered as disapproval for the outage/interruption. In the event a scheduled utility outage is canceled by the Government, notification shall be given to the contractor at least 24 hours in advance of the time for the outage to start and the contractor waives his right to any claim for equitable adjustment or increased cost of performance under this contract as a result of this cancellation. Once a utility outage is arranged and work has begun, work must go on continuously until the affected utilities are restored to the affected facility.

5.5.3. Interruption of Energy Monitoring and Control System (EMCS), fire detection/protection systems, and evacuation alarms are considered “utilities” for the purposes of this contract and require approved outage requests as stated above, prior to the interruption.

5.5.4. The contractor’s interruption and outage requests shall include the specific location of the interruption/outage, hours and dates of the interruption/outage, and services affected by the interruption/outage.

5.5.5. Water Mains: Operation of valves on water mains will be by Government personnel only. Where shut-off of water lines interrupts service to fire hydrants or fire sprinkler systems, the contractor shall contact the CO and PM, and arrange their operations to have sufficient personnel available to restore service without delay in the event of an emergency as determined by 31 CES/CEF.

5.5.6. Fire Protection System: Where interruption of electrical power affects a fire protection system service, the contractor shall notify the CO and PM not later than 14 workdays before making such interruptions and shall restore service prior to leaving the job site each day.

6. CONTRACTOR QUALITY CONTROL

6.1. The offeror will be required to submit a comprehensive Quality Management Plan (QMP) in order to ensure that all materials and workmanship are in strict accordance with the provisions of the specifications.

The contractor shall provide a resolution of any problems to the CO in writing immediately but not later than 5 workdays after receipt of notification by the CO. The contractor shall use Trend Analysis to identify poor performing subcontractors and the program manager shall review such analysis on a weekly basis. The contractor shall inspect and document projects on a daily basis.

6.2. This QMP shall identify personnel, procedures, control, instructions, test, records, and forms to be used and include all phases of the construction process to ensure all components of construction meet industry standards.

6.3. The QMP specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approval. It is the contractor's responsibility to ensure, inspect, and document that the level of quality established by the minimum standards of the Statement of Work are met. At a minimum the QMP shall include:

a. A description of the quality control organization, including a chart showing lines of authority. As a minimum, the staff shall include a Quality Control Manager, who is a person independent of the Project Manager. The QCM shall direct the execution of the contractor's approved QMP and is responsible for administration of the plan and inspection of work. The QCM shall be available during normal duty hours and within one hour after notification to meet with the CO or a representative from the using agency.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

c. A copy of the letter to the QCM signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QCM, including authority to stop work which is not in compliance with the contract. The QCM shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters will also be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents.

e. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation. As outlined in the Base Design standards.

f. Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures will establish verification that identified deficiencies have been corrected.

g. Reporting procedures, including proposed reporting formats.

6.4. Coordination Meeting: Proceeding MACC contract award, the QMP shall be submitted for review in response to future TORFP (Task Order Request For Proposal). Proceeding Government acceptance of the QMP, there may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the contractor.

6.5. Acceptance of Plan: Government acceptance of the contractor’s management plan is required prior to the award of any task order for construction. The government reserves the right to require the contractor to make changes in his QMP and operations including removal of personnel, as necessary, to obtain the quality specified.

6.6. Notification of Changes: After acceptance of the QMP, the contractor shall notify the CO in writing of any proposed change. Proposed changes are subject to acceptance by the CO.

6.7. Quality Control Organization:

6.7.1. General: The requirements for the QC organization are a QCM and a sufficient number of additional qualified personnel to ensure contract compliance. The contractor shall provide a sufficient QC Organization to ensure the quality of work at each work site during construction.

6.7.2. Quality Control Manager: The QCM shall be a construction person with a minimum of five (5) years in related work. This QCM shall complete quality control inspection of each work site on a daily basis and be available, on base, for immediate response to any given work site during working hours. The QCM shall be employed by the prime contractor and have complete authority to take any action necessary to ensure compliance with the contract. The contractor shall identify an alternate for the QCM in the plan to serve in the event of the manager’s absence.

6.7.3. Advisors: The contractor shall have access to professional advisors for each discipline capable of physically visiting the job site within 48 hours of notification to resolve specific technical issues as required. These professional advisors shall have a minimum education and/or experience in accordance with the experience matrix listed herein.

EXPERIENCE MATRIX

AREA QUALIFICATIONS

Civil Graduate Civil Engineer with 2 years experience in the type of work being performed on this project or technician with 5 years related experience.

Mechanical Graduate Mechanical Engineer with 2 years experience or technician with 5 years related experience

Electrical Graduate Electrical Engineer with 2 years related experience or technician with 5 years related experience

Structural Graduate Structural Engineer with 2 years experience or technician with 5 years related experience

Architectural Graduate Architect with 2 years experience or technician with 5 years related experience

Environmental Graduate Environmental Engineer with 3 years experience

Concrete, Pavements, and Soils Materials Technician with 2 years experience for the appropriate area

Communications Installer Required to have at least 2 years recent experience in installation and design

6.7.4. In addition to the above experience and education requirements the QC manager shall have completed a course in Construction Quality Management for Contractors or have comparable experience in construction quality control.

6.7.5. Organizational Changes: When it is necessary to make changes to the QC staff the contractor shall revise the QMP to reflect the changes and submit the changes to the CO for acceptance. The contractor may adjust the number of inspectors assigned to the organization dependent upon the number of projects underway and their complexity. However, the number of inspectors assigned shall be sufficient to allow each inspector to thoroughly inspect each project in progress at least once a day and to meet any additional QC functional requirements as specified herein.

6.8. Design Documentation: The QC manager shall review all design documentation. The QC organization shall be responsible for certifying that all submittals are in compliance with the contract requirements.

6.9. Quality Control Documentation: The Contractor shall maintain current records providing documented evidence that required quality control activities and/or tests have been performed.

These records shall include the work of subcontractors and suppliers and shall be on a form acceptable to the CO that includes, as a minimum, the following information:

a. Contractor/subcontractor and their area of responsibility.

b. Operating plant/equipment with hours worked, idle, or down for repair.

c. Work performed each day, giving location, description, and by whom.

d. Test and/or control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

e. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

f. Submittals reviewed, with contract reference, by whom, and action taken.

g. Off-site surveillance activities, including actions taken.

h. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

i. Instructions given/received and conflicts in plans and/or specifications.

j. These records shall indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These records shall cover both conforming and deficient features and shall include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. The original and one copy of these records in report form shall be furnished to the government daily within 24 hours after the date(s) covered by the report, except that reports need NOT be submitted for days on which no work is performed. Reports shall be signed and dated by the QCM. The report from the QCM shall include copies of test reports and copies of reports prepared by all subordinate quality control personnel.

6.10. Interface with Government Inspectors: The QCM shall request meetings with the Government to discuss quality issues when they arise. The government reserves the right to conduct quality meetings at its discretion.

6.11 The COR shall observe and document the contractor’s performance and report it to the CO in order to ensure proper payment for all construction services rendered. The COR shall play a critical role in affecting the outcome of the performance assessment and shall remain abreast and always aware of any changes to terms and conditions of the contract resulting from contract modifications.

6.11. Notification of Noncompliance: In case of noncompliance found by the COR, the CO will notify the contractor of any detected noncompliance with the foregoing requirements. The contractor shall take immediate corrective action after receipt of such notice. If the contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

7. SECURITY REQUIREMENTS

7.1. The contractor shall comply with security regulations imposed by the Base Commander and/or the agency occupying the space where the work is to be performed, including adhering to or obtaining any security clearances.

7.2. All personnel are subject to "on-the-spot" searches by the military police or personnel tasked with facility entry control duties. Searching of automobiles or persons should not be considered as a personal affront or indicative of suspicion. Spot-checking is an established policy for personnel security. Facility stand-off barriers will not be circumvented by vehicles owned/operated by Contractor personnel.

7.3. The Contractor shall be responsible for obtaining all necessary cards, passes, badges, buttons, decals, or other items required for access to the area in which the work will be performed.

7.4. Contractor vehicle operators will use the most direct route in going to or when leaving their place of duty. User personnel will only be in areas specific to their operations. Commercial vehicles van size and larger owned or operated by the Contractor must only enter through authorized gates to facilitate inspections. Trucks are controlled separately when entering U.S.

installations. Waiting periods of up to two (2) hours are possible and shall be considered when pricing task orders. During increased threats, the Contractor may be asked to only enter the installation with empty cargo vehicles facilitating inspections. The Contractor must strictly control both personnel and vehicles during performance of duty.

7.5. Per AFI 10-245, the Contractor will ensure all employees are offered training to a level similar to AT Level I training provided to DoD personnel, annually to help prevent, detect, deter, defend and report acts of terrorism.

7.6. The Aviano Airbase Airfield is a Restricted Access Security Area. Individual Task Orders involving the airfield will identify applicable safety and security requirements. Airfield Manager and Base Operations will brief all workers and truck drivers on Flightline driving procedures.

The Flightline Driving Briefing and Agreement for Contractor and TDY Personnel will be conducted by Airfield Management. This agreement, along with Contractor Badges (issued by Base Security Forces) shall be carried by all individuals operating vehicles on the Flightline.

7.7. Contractor personnel must be escorted at all times in a controlled/restricted area by a Government escort. Escorts for secured areas will be scheduled by the contractor at least 10 workdays prior to start of work. The contractor must provide a list of the personnel who will be working in this area. The Government will provide an escort as quickly as possible, but the contractor should expect delays due to the sensitive nature of secured areas.

7.8. Projects in secured areas may require a local agency check of contractor personnel and all sub-contractors prior to commencement of work. If a check is required, the contractor should allocate time in the work schedule to accomplish this check.

7.9. Prior to taking pictures on the military installation, the contractor shall check with the CO, and 31 CENM regarding if and to what extent this is permitted.

The following may apply to different areas:

a. A general prohibition to take pictures.

b. Permission to take pictures after obtaining a permit/with restrictions.

c. Permission to take pictures without having to obtain a permit/without restrictions.

7.10. The contractor shall close every exterior wall and roof opening resulting from work in order to prevent outside intrusion at the end of each workday. Closure(s) shall remain in place when the contractor is not actively engaged in working on the site(s), including each and every day, night, weekends, and holidays, to reduce wind and weather intrusion. Closure(s) shall be approved by 31 CES/CENM through the CO.

7.11. Work at security fences shall be coordinated with the 31 CES/CENM prior to start of work. If necessary, a Government escort will be required, who will oversee the area while the fence is open. Fences shall be restored at the end of each work day or shall be secured by suitable measures. Under no circumstances shall work at security fences be started without prior coordination.

7.12. Special Events: Bases may schedule a variety of special events during the contract effort.

During the course of these events, more stringent standards may be required for contract operations. Examples are stricter requirements for staging areas, worksites, and haul routes. The on-site representative of the Contracting Officer will provide specific requirements to the Contractor. The special events, and their approximate time periods will be identified during the contract performance period.

7.13. Safety Cones and Barricades: The use of orange safety cones (regardless of color) is limited to short-term duration not exceeding one workday. Sawhorse type barricades (white with orange banding) is the only allowed safety barricade authorized for extended periods exceeding one day. Safety candle stick cones left over the authorized time period will be confiscated by the Base. The use of yellow safety tape to outline limits of access to a site is not allowed.

8. ENVIRONMENTAL CONCERNS AND SAFETY

8.1. Both U.S. and Italian regulations apply in conjunction with this contract. In case U.S. and Italian regulations differ, the more stringent regulation shall apply. The following paragraphs list the most important regulations, but make no claim to be complete.

8.2. The use of materials which have been identified by Governmental agencies as being hazardous or creating potentially hazardous conditions will not be allowed on any project.

Specifically, products containing lead, asbestos, polychlorinated biphenyl (PCB), and ozone-depleting chemicals are prohibited. The contractor shall assume a strict and cautious position when dealing with questionable materials.

8.3. Polychlorinated Biphenyls (PCBs)

8.3.1. New electrical equipment shall not contain PCBs, shall be certified to this effect, and shall be stamped or labeled “NO PCB”.

8.3.2. If any material originally specified or approved for use in the work should become listed as suspected or verified, the contractor shall immediately notify the CO and initiate efforts to postpone the installation until the matter can be investigated.

8.3.3. Additionally, all requirements of laws and ordinances concerning “right to know” of the general public, as well as work personnel who perform work on the project, shall be adhered to by all parties and shall be so specified.

8.4. Radio Active Materials (RAM)

8.4.1. Use of RAM during Contract Execution: Contractors bringing radioactive materials or devices containing radioactive sources onto Base must have prior approval from the Wing Radiation Safety Officer (RSO). The RSO for Aviano Air Base is the Bioenvironmental Engineering Flight Commander, who can be reached at 0434 30-5532. Under no circumstances will a contractor use an unlicensed radioactive source/device on Base. The contractor should direct any questions regarding responsibility on this issue to the Wing RSO prior to starting any work. Since the Air Force considers contracts involving radioactive materials a hazardous material items contract, the provisions of AFR 87-8, chapter 3, section 3.3(f) will also apply. In addition, the contractor must submit the following documentation to the Wing RSO for review prior to execution:

a. Copy of the Nuclear Regulatory Commission License or Agreement State Radioactive Material License, along with any amendments, covering the radioactive material to be used.

b. Copy of the user’s qualification and radiation training.

c. Copy of the radiation dosimetrydosimeter results from the previous year.

d. Statement of expected use (use rate) of radioactive materials or devices for the length of the contract.

e. Statement of storage and security requirements.

f. Copies of the last two (2) leak checks (if applicable).

8.4.2. Radioactive Demolition Recycling/Debris: Radioactive material encountered during demolition procedures will require a written request from the Contractor to the Base Bio- Environmental office for instructions and subsequent actions involving disposal of the RAM debris through Base agencies. Examples include smoke detectors containing a radioactive substance (such as Americium-241) and self-luminous exit signs containing tritium.

8.4.3. The following requirements apply when removing potential radioactive items (i.e.

smoke detectors and non-electrical emergency exit signs) during demolition or renovation procedures. The contractor shall develop list of identified RAM items and forward to the Base Radiation Safety Officer via the Contracting Officer. The list shall include the following descriptions associated with the RAM:

a. Product Stock Number

b. Quantity

c. Nomenclature

d. Radionuclide

8.4.4. The Base Radiation Safety Officer will then coordinate with USAF Radioactive Material Recycling/Recovery Program at Aviano Air Base for recycling instructions to include packaging instructions for contractor shipment. The contractor shall then prepare the radioactive/recyclable items per shipping/packaging instructions and make shipment.

8.4.5. Shipment Procedures: Contractor collects RAM recoverable/recyclable items and places items in suitable container with bubble wrap to prevent breakage of items. The items shall be packaged in a strong container that meets the following requirements:

a. Easily handled and secured in or on conveyance

b. If provided with lifting attachment, designed with a safety factor.

c. External surfaces free from protruding features.

d. Outer layer will prevent collection of any liquid (e.g. water).

e. Withstands conditions of normal transport including closing devices

f. Materials physically and chemically compatible.

g. Protected against unauthorized operation.

h. Each feature added does not reduce the safety of package

i. Contractor shall pre-package items for storage/shipment on-site (protected from the elements) and maintain detailed inventory (Recycle Item Description: Stock Number, Nomenclature, Radionuclide, Activity each, Quantity) and accountability for items placed into each package(s). Package limits shall be less than 0.5 mrem/hr from any contact surface of the package, with no removable contamination above background levels, and the gross weight of any individual package shipped for recycling must not exceed 200 pounds. If shipping by drum, use drums with a capacity of 30-gallons or less, such as NSN 8110-01-454-1841.

8.5. Fire Protection Requirements:

8.5.1. All U.S. and Italian fire and safety regulations are to be followed stringently. In case U.S. and Italian regulations differ, the more stringent regulation shall apply.

8.5.2. Inspection: Construction sites will be inspected periodically by the Fire and Emergency Services Office for compliance with all fire codes and standards listed or referenced in the contract documents.

8.5.3. Codes and Standards: If the listed or referenced fire code or standard requires any equipment or material items not specified or shown in the contract documents, the contractor shall not be relieved of the responsibility of providing the items and requesting installation instructions from the Fire Prevention Office through the CO.

8.5.4. Fire Extinguishers: Extinguishers of a type and quantity acceptable to the Chief, Fire and Emergency Services Office, shall be provided by the contractor and maintained in the construction area, the contractor’s temporary buildings, and at the storage piles of flammable materials. These extinguishers shall be of the type conforming to the most recent editions of the National Fire Protection Association (NFPA) standards or equivalent Italian certification and shall remain the property and responsibility of the contractor.

8.5.5. Flame Cutting, Welding, and Soldering: The contractor shall observe all precautions in use of flame cutting, welding, and soldering equipment as no flame cutting, welding, or soldering of any description shall be permitted until the work site has been inspected and the operation approved by the 31 CES Fire Prevention Inspector. A copy of the 31 CES installation policy will be provided with instructions on the permit required. The contractor will place flame cutting, welding, and/or soldering caution signs on site and shall ensure these signs are obvious to Government and contractor personnel while work is in progress.

8.5.6. Fire Rating: Where specifications or work descriptions require the contractor to submit proof that the material to be furnished conforms to Italian UNI standards for fire resistive testing with written certificates from any testing agency satisfactory to the CO in coordination with the Chief, Fire and Emergency Services Office. The certificates shall be furnished with the material with labels attached (when fire labeling is specified). No exceptions are allowed.

8.6. Asbestos Removal: When required by the Task Order, the Contractor shall submit an Asbestos Plan that demonstrates the Contractor’s ability to perform asbestos abatement in accordance with DM81/08, AHERRA and EPA requirements and specification 02 82 14.00 10 “Asbestos Hazard Control Activities.” and other applicable regional Norms. The Plan shall identify how key personnel are to be trained and/or certified and how annual training will be provided and documented. A plan for how the asbestos will be handled when encountered during non-asbestos work (contingency) shall be included. The Plan shall state that the COR will be notified prior to working with asbestos or if previously unidentified asbestos is encountered. If asbestos work is to be performed by a subcontractor, the experience and certification of credentials shall be provided. If the firm will perform the asbestos abatement, the firm’s certified personnel shall be identified and a copy of their latest certification provided.

8.7. Noise Control: Comply with all applicable U.S. and Italian laws and regulations relative to noise control.

8.8. Demolition: Removed or demolished material will become property of the contractor and must be disposed in accordance with the local laws and regulations, unless specified otherwise in the respective SOW.

8.9. Antiterrorism/Force Protection (AT/FP): All construction work shall be performed in compliance with the Antiterrorism/Force Protection Regulations. In order to ensure this, design documents shall be presented to the 31 FW AT/FP representatives for review.