Revised_PWS_22_April_2016.pdf

FA5682-16-T-0003

AMENDMENT # 0001, 22 APR 2016

PERFORMANCE WORK STATEMENT

FOR

AVIANO AND GHEDI AB

GAS LINE MAINTENANCE

SERVICE CONTRACT

Aviano AB, Italy –22 April 2016

TABLE OF CONTENTS

Paragraph Title Page

1. DESCRIPTION OF SERVICES 3

1.1. Aviano AB: Initial Site Survey 3

1.1.1 Aviano AB: Yearly Preventive Maintenance 3/4

1.1.2. Natural Gas Lines (NGL) 4

1.1.3. Gas Pressure Regulator Groups (GPRG) 4

1.1.4. Gas Leak Detection Plants (GLDP) 5

1.1.5. Liquid Propane Gas (LPG) 5

1.2. Ghedi AB: Initial Site Survey 5

1.2.1 Ghedi AB: Yearly Preventive Maintenance 5/6

1.2.2. Ghedi AB Gas Line Maintenance 6

1.3. Routine Service and Emergency Calls 6/7/8

1.4. Activity Documentation/Reports 8

1.5. Suspended/Added Services 8

2. SERVICES SUMMARY 8

3. QUALITY CONTROL 9

3.1. Quality Assurance 9

3.2. Government Remedies 9

3.3. Performance Evaluation Meeting 9

4. HOURS OF OPERATIONS/HOLIDAYS 9/10

5. GOVERNMENT/CONTRACTOR FURNISHED PROPERTY/SERVICES 10

5.1. Key Control Program 10

6. CONTRACTOR PERSONNEL 10

6.1. Contract Manager 10/11

6.2. Required Identification/Base Entry Passes 11

6.3. Safety 11

7. SECURITY REQUIREMENTS 11

7.1. Contractor’s Employees 11

7.2. Heightened Security and FPCONs 12

7.3. Entry Authorization List (EAL) 12

7.4. FPCONs 12

8. ATTACHMENTS 12

PERFORMANCE WORK STATEMENT

FOR

AVIANO AND GHEDI AB

GAS LINE MAINTENANCE

SERVICE CONTRACT

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, personnel, tools, supplies, equipment, supervision, transportation, to perform initial site survey, preventive maintenance, emergency service and repair, gas leaks checks on main pipes lines on all Natural Gas Lines (NGL), Gas Pressure Regulator Groups (GPRG), calibration/repair of control panels, gas leak detectors and solenoid valves on Gas Leak

Detection Plants (GLDP) and Liquid Propane Gas lines and systems (LPG), installed at

Aviano AB, specifically : NGL, Para. 1.2.2., GPRG Para. 1.2.3., GLDP Para. 1.2.4. and

LPG Para 1.2.5. in a manner that will maintain plants safe and functional, (see attachment

#4). Initial site survey and yearly preventive maintenance and emergency calls and repairs on all LPG systems located at Ghedi AB (located the town of Ghedi in the province of

Brescia), listed in Para. 1.2.5., attachment #5. Contractor is required to perform preventive maintenance/repairs in accordance with (IAW) all Italian laws, decrees, regulations to include any regional circular letters issued by the time services are performed.

1.1. AVIANO AB: Initial Site Survey (Basic Period). A site survey shall be performed, within 30 days after contract start date, in accordance to Italian regulations, of all LPG, all

NGL, gas cabinets, all GPRG and GLDP installed or located at Aviano AB, listed in attachment #4, to ensure full efficiency and preservation. Any discrepancies or required repairs will be reported to the Contracting Officer’s Representative (COR) pending approval to proceed. All preventive maintenance must be completed in the first semester of the basic year period. NGL leaks checks on main pipe lines on 4 bar natural gas medium pressure lines. If a gas leak is detected, the contractor shall identify the exact location, and inform the COR, immediately. Necessary repairs are not part of this contract, and will be managed case by case. All NGL leak checks must be completed in the first semester of the basic year period.

1.1.1. Aviano AB: Yearly Preventive Maintenance (Option Years). The contractor shall provide, within 30 days of each new option year a schedule, indicating the date of functional checks for each LPG, NGL, gas cabinets, GPRG and GLDP located on base and listed in attachment #4. Copies shall be provided to 31 Contracting Squadron (31 CONS) and 31 Civil Engineer Squadron Service

Contracts (31CES/CEOES). Preventive maintenance includes inspections and corrective maintenance on all ordinary operations necessary to ensure full systems efficiency and preservation. Any discrepancies or required repairs will be reported to the COR pending approval to proceed. All preventive maintenance must be completed in the first semester of each option year period. NGL leaks checks on main pipe lines on 4 bar natural gas medium pressure lines. If a gas leak is detected, the contractor shall identify the exact location, and inform the COR, immediately. Necessary repairs are not part of this contract, and will be managed case by case. All NGL leak checks must be completed in the first semester of each option year period.

1.1.2. NATURAL GAS LINES (NGL)

1.1.2.1. NGL leaks checks as per Italian Norm UNI 4437 Series S 5, all main gas lines at Aviano AB are Polyethylene (HDPE), and working pressure is 4 bars.

Contractor shall check for possible gas leaks using field gas leak detector, and provide an Activity Documentation/Report, attachment #2. The total length of

NGL is 22,000 meters and 304 line shut off valves, attachment #3. The gas leaks checks on main line, interception valves and medium pressure lines shall be completed within 30 days after contract start date and e within 30 days of every option year start date. Contractor shall provide the signed reports within 15 days to the COR.

1.1.3. GAS PRESSURE REGULATOR GROUPS (GPRG)

1.1.3.1. For each GPRG the contractor shall provide an Activity

Documentation/Report, attachment #2, with all the characteristics and calibration values of the gas regulator, the block valve, the relief valve as well as the solenoid valve. Contractor shall check for any possible gas by leaks using field gas leak detector on gas lines that conduct gas from the pressure regulator cabinet to the selecting cut off valve in the facility. If a gas leak is detected, the contractor shall identify the exact location and inform the COR, immediately. All inspections, corrective and preventive maintenance operations shall be recorded on the

Activity Documentation/Report, attachment #2, along with the results and the malfunctions/deficiencies found. All the malfunctions/deficiencies shall be recorded and classified in order to keep an equipment historical documentation.

The Activity Documentation/Report, attachment #2 shall be provided to the COR at the completion of each call or inspection. If any deficiencies are noted, and repairs are necessary, the contractor will provide cost estimates for the necessary requirements in order to make the system reliable and adhere to all safety norms.

Necessary repairs will be performed only upon approval of the Government.

When work is completed, the contractor must provide the conformity certification.

1.1.3.2. There are 128 NGL GPRG cabinets at Aviano AB, attachment #4.

Cabinet repairs shall fall under this contract. The contractor shall inform the COR if a cabinet requires repairs and only after COR’s approval the contractor shall perform the repairs.

1.1.4 GAS LEAK DETECTION PLANTS (GLDP)

1.1.4.1. For each GLDP the contractor shall provide an Activity

Documentation/Report, attachment #2, Contractor upon COR call will repair or calibrate the plant. Contractor shall use only brand new and original spare parts.

Any repair shall be done IAW manufacturer’s recommendations, commercial practice and Italian laws and norms. The contractor shall keep system downtime to a minimum,

1.1.5. LIQUID PROPANE GAS (LPG)

1.1.5.1. For each LPG system the contractor shall provide an Activity

Documentation/Report attachment #2, with all the characteristics and calibration values of the gas regulator, the block valve as well as the solenoid valve.

Contractor shall check for any possible gas leaks by using field gas leak detector on gas lines that conduct gas from the pressure regulator cabinet to the selecting cut off valve in the facility. If a gas leak is detected, the contractor shall identify the exact location and inform the COR, immedately. All inspections, corrective and preventive maintenance operations shall be recorded on the Activity

Documentation/Report, attachment #2, along with the results and the malfunctions/deficiencies found. All the malfunctions/deficiencies shall be recorded and classified in order to keep an equipment historical documentation.

The Activity Documentation/Report shall be provided to the COR at the completion of each call or inspection. If any deficiencies are noted, and repairs are necessary, the contractor will provide cost estimates for the necessary requirements in order to make the system reliable and adhere to all safety norms.

When work is completed the contractor must provide the conformity certification.

1.1.5.2. There are 5 LPG cabinets at Aviano AB, attachment #4. Cabinet repairs shall fall under this contract. The contractor shall inform the COR if a cabinet requires repairs and only after COR approval the contractor shall perform the repairs.

1.2. GHEDI AB: Initial Site Survey (Basic Period). A site survey shall be performed, within 60 days after contract start date, in accordance to Italian regulations, of all LPG, gas cabinets, GPRG and GLDP installed or located at Ghedi AB, listed in attachment # 5, to ensure full efficiency and preservation. Any discrepancies or required repairs will be reported to the COR pending approval to proceed.

1.2.1. Ghedi AB: Yearly Preventive Maintenance (Option Years). The contractor shall provide, within 30 days of each new option year a schedule, indicating the date of functional checks for each LPG gas cabinets, GPRG and

GLDP located on base, listed in attachment #5. Copies shall be provided to 31

Contracting Squadron (31 CONS) and 31 Civil Engineer Squadron Service

Contracts (31CES/CEOES). Preventive maintenance includes inspections and corrective maintenance on all ordinary operations necessary to ensure full systems efficiency and preservation. Any discrepancies or required repairs will be reported to the COR pending approval to proceed. All preventive maintenance must be completed in the first semester of each option year period.

1.2.2. GHEDI AB GAS LINES MAINTENANCE

1.2.2.1. The contractor will perform a yearly inspection of all (LPG) gas lines, gas cabinets and GLDP. There are 7 LPG systems located at Ghedi AB as per attachment #5. Any discrepancies or required repairs will be reported to the COR pending approval to proceed. Ghedi AB work hours are Mon-Fri 0800-1700hrs.

1.2.2.2. For each LPG system the contractor shall provide an Activity

Documentation/Report attachment #2, with all the characteristics and calibration values of the gas regulator, the block valve as well as the solenoid valve.

Contractor shall check for possible gas leaks using field gas leak detector for gas lines that conduce from the pressure regulator cabinet to the selecting cut off valve in the facility. If a gas leak is detected, the contractor shall identify the exact location and inform the COR, immediately. All inspections, corrective and preventive maintenance operations shall be recorded on the Activity

Documentation/Report, attachment #2, along with the results and the malfunctions/deficiencies found. All the malfunctions/deficiencies shall be recorded and classified in order to keep an equipment historical documentation.

The Activity Documentation/Report shall be provided to the COR at the completion of each call or inspection. If any deficiencies are noted, and repairs are necessary, the contractor will provide cost estimates for the necessary requirements in order to make the system reliable and adhere to all safety norms.

When work is completed the contractor must provide the conformity certification.

1.2.2.3. If a service call is required, the COR will notify the contractor on the required service. The contractor will respond no later than the 3 working days.

Any discrepancies or required repairs will be reported to the COR pending approval to proceed.

1.2.2.4. Ghedi AB is a controlled area and requires escort for all personnel entering the base. The contractor will provide to the COR employees names and vehicles license plates prior to any yearly inspection or service call to coordinate entry and escort.

1.3. ROUTINE SERVICE AND EMERGENCY CALLS

1.3.1. Contact Telephone Numbers. Contractor shall provide valid phone numbers contact for routine and/or emergency calls. The COR will submit via Fax or e-mail, written communication to document routine and emergency calls no later than (NLT) the first duty day following the call(s), (attachment #1). During regular working hours, COR and/or Aviano AB Fire Department personnel authorized to place routine and/or emergency calls. After regular working hours and during festivities, only Aviano AB Fire Department personnel authorized to place routine and/or emergency calls for Aviano AB only. For clarification purposes, an emergency situation is defined as any condition requiring immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to US Government property, or restore essential services.

1.3.2. Aviano and Ghedi AB Routine Calls. The COR will notify the contractor of any repairs to be made following a report or a service call. The contractor shall report to the work location within three (3) working days from the receipt of notification and survey of the repair. Repairs will be performed only after the contractor receives the Government’s notification/approval. All repair work shall be IAW manufacturer’s recommendations, commercial practices and Italian laws and norms using manufacturer suggested parts. System downtime shall be kept to a minimum. The contractor shall notify the COR of all projected downtime and/or estimated time for repair.

1.3.3. Emergency Calls, Aviano AB Only. Following an emergency call, the contractor shall respond, 365 days a year, 24 hours a day, within 2 hours from receipt of the notification, and work until the system is safe. During normal working hours, the contractor will contact and notify the COR on the finding. For emergency calls after regular working hours, the contractor shall contact the COR

NLT the first 4 hours of the following normal work day. Repairs will be performed only after the contractor receives the Government’s notification/approval. All repair work shall be IAW manufacturer’s recommendations, commercial practices, Italian laws and norms using manufacturer suggested parts. System downtime shall be kept to a minimum. The contractor shall notify the COR of all projected downtime and estimated time for repair. Ghedi AB will not require any type of emergency or after hour calls.

1.3.4. Upon a COR call, if a gas leak is detected, contractor shall seal gas leak in

NGL, GPRG, GDLP, LPG or perform repairs. Contractor shall use silicone ‘gas type” Loctite 542 red color to seal gas leak from screwed connections silicone

Any repair shall be done IAW manufacturer’s recommendations, commercial practices and Italian laws and norms. System downtime shall be kept to a minimum. The contractor shall notify the COR of all projected downtime and estimated cost for repair. Necessary repairs will be performed only after

Government’s approval.

1.3.5. COR will provide a sequential reference identification number. Contractor shall repair the leak within 24 hours from call (in case he cannot perform the repair, the contractor shall inform COR explaining the reason why and only after his/her approval will be allowed delay the repair). Contractor after 48 hours from call shall provide the repair report, with reference identification number, marked and signed. Report shall describe work done, time spent, material used, cost for labor and material.

1.4. ACTIVITY DOCUMENTATION/REPORTS. For NGL, GPRG, GLDP and LPG, the contractor shall provide an Activity Documentation/Report, attachment #2, with all the characteristics and calibration values of the gas regulator, the block valve and the relief valve for GPRG as well as all the characteristics and calibration values of the control panels, gas leak detectors and solenoid valves for GLDP. All the inspections, corrective and preventive maintenance operations shall be recorded on the Activity

Documentation/Report along with the results and the malfunctions/deficiencies found.

The malfunctions/deficiencies shall be recorded and classified in order to keep an equipment historical documentation. Every signed and stamped Activity

Documentation/Report shall be provided to the COR at the completion of each call or inspection. If any deficiencies are noted, and modifications/upgrades are necessary, the contractor will provide cost estimates for the necessary requirements in order to make the system reliable and adhere to all safety norms. Necessary repairs will be performed only after Government’s approval. The contractor must provide the conformity certification when work is completed. Contractor shall provide the signed reports within 15 days to the

COR.

1.5. SUSPENDED/ADDED SERVICES: The contractor may be required to suspend or add services during building renovations or new additions. Contract prices will be changed accordingly.

2. SERVICES SUMMARY (SS): The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold

Initial Site Survey, Aviano AB 1.1. 100% of the requirement

Initial Site Survey, Ghedi AB 1.2. 100% of the requirement

Yearly Preventive Maintenance Aviano AB 1.1.1. No more than 2 delays per month.

Yearly Preventive Maintenance Ghedi AB 1.2.1. No more than 0 delays per month.

Routine Service Calls - Aviano AB And Ghedi AB 1.3.2. No more than 2 delays per month.

Emergency Calls – Aviano AB 1.3.3. 100% of the requirement

Documentation and Reports 1.4. 90% of the requirement

3. QUALITY CONTROL. Quality Control Plan: The Contractor shall establish and maintain a complete Quality Control Plan (QCP) that ensure a professional maintenance services are performed IAW this contract, as well as any applicable laws and regulations

IAW best commercial practices. Quality control procedures should present all aspects of quality control to include responsibility for surveillance, description of records to be kept, and corrective actions to be taken to correct unsatisfactory performance. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services Contractor shall provide inspection report to the COR. A copy of the

QCP shall be submitted with the proposal. Proposed changes to the plan shall be provided to the Contracting Officer (CO) for approval 15 days prior to implementation. Plan shall include, but is not limited to:

3.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control.

The government may inspect each task as completed or increase the number of quality control inspections if deemed necessary because of repeated failures discovered during quality control surveillances. Likewise, the Government may decrease the number of quality control inspections if the performance meets the requirement. Contractor shall provide the COR a list of scheduled work sites, at least 15 days prior, so COR can plan quality control inspections accordingly.

3.2. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.3. PERFORMANCE EVALUATION MEETING. The Contract Manager may be required to meet with the CO, Contract Administrator (CA), COR, and other Government personnel as deemed necessary. The contractor may request a meeting with the

CO/CA/COR when the contractor believes such a meeting is necessary. If the

CO/CA/COR deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the all attendees. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within

10 calendar days of receipt of the minutes.

4. HOURS OF OPERATION. (not applicable to emergency calls) Unless otherwise approved by the CO, the Contractor must schedule all services required by this contract between 0700 and 1700, Monday thru Friday.

4.1. Holidays: At the beginning of each calendar year the CO will provide an updated list of American and Italian holidays not applicable in an emergency situation. The contractor shall not perform services on the listed American and Italian holidays unless otherwise waived by the CO and the COR. American holidays falling on a Saturday are observed on the previous Friday. American holidays falling on a Sunday are observed on the following

Monday.

AMERICAN HOLIDAYS

New Year’s Day, January 1, Friday preceding or the Monday following

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, last Monday in May

Independence Day, July 4, Friday preceding or Monday following

Labor Day, first Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25, Friday preceding or Monday following

ITALIAN HOLIDAYS

New Year’s Day, January 1

Epiphany, January 6

Easter Monday

Aviano Patrons Day, Monday following Easter Monday

Liberation Day, April 25

Italian Labor Day, May 1

Republic Day, June 2

Assumption Day, August 15

All Saints Day, November 1

Immaculate Conception, December 8

Christmas Day, December 25

Saint Stefano’s Day, December 26

5. GOVERNMENT/CONTRACTOR FURNISHED PROPERTY/SERVICES

5.1. KEY CONTROL PROGRAM. The contractor shall establish and implement a key control program to ensure keys issued by the Government are not lost, misplaced, used by unauthorized personnel or duplicated. The contractor shall control access to all

Government-provided lock combinations to prevent unauthorized entry. In the event keys, locks or combinations are compromised due to contractor negligence, the Government will replace the affected system and the cost deducted from the payment due.

6. CONTRACTOR PERSONNEL

6.1. CONTRACT MANAGER. The contract manager or representative(s) shall be available during normal duty hours within 4 hours to meet at the installation with

Government personnel (designated by the CO) to discuss problem areas. Phone numbers of the contract manager and alternates shall be provided to the CO and COR at the pre-performance conference and will be maintained in the contract file. The CO and COR must be notified within 5 working days in writing when changes in these personnel and/or phone number occur. The contract site manager, alternate, and or the Contractor Quality

Inspector (QCI) must be able to read, write, speak, and understand English.

6.2. REQUIRED IDENTIFICATION/BASE ENTRY PASSES. All employees must possess a base entry pass to perform work on the installation. A completed request for contractor base entry passes letter and a completed Aviano Form 79 “Request for Base

Entry Identification” for each employee shall be presented to the CO, at the pre-performance meeting. The contractor shall obtain a base identification pass for all employees, regardless of status. The contractor shall submit requests for passes and base pass renewal 30 calendar days prior to expiration date to insure there is no disruption of services. The contractor is responsible for returning identification cards and other credentials issued by the Government upon the termination of employees or upon the termination of the contract and prior to final payment. The Government will provide and escort when work will be done in a restricted area or in high force protection conditions is required.

6.3 SAFETY: The contractor shall ensure all personnel engaged in the performance of this contract will observes all Air Force and host country laws and regulations concerning safety, in particular IAW DL 81/08, Italian Decrees 81-2008 and 106-2009. Safety or personnel protective equipment violations shall result in suspension of work until violation(s) are corrected, at no cost to the US Government. The contractor may also be liable for penalties assessed on such delays.

6.3.1. The contractor shall display warning signs in the area where the performance of their duties may cause hazards to any personnel in the area.

6.3.2. In case contractor personnel or customers are injured or Government assets are damaged, the contractor shall promptly inform the COR who, in turn will inform the 31 CONS/LGCC. In case injuries are life threatening, the contractor shall contact 31 FW/SEG immediately.

6.3.3. IAW AFI 91-202 "The US AIR Force Mishap Prevention Program" and

AFPAM 91-210 "Contract Safety", contractor representatives must receive a safety briefing regarding applicable safety requirements.

7. SECURITY REQUIREMENTS

7.1. Contractor’s Employees. The contractor and all employees shall comply with all

Aviano and Ghedi Air Base’s security requirements imposed by the installation commander at all times while on the premises. The contractor shall provide an up-to-date roster of contractor personnel, by employee name and position title, authorized to work on the installation to the CO at the pre-performance conference and when changes occur.

7.2. Heightened Security and FPCONs. During periods of heightened security and

Force Protection Conditions (FPCONs), the contractor shall be responsible for maintaining the same contractual collection schedules unless notified by the CO that work has been temporarily suspended or restricted. During times of heightened security, entry onto and around the base will be significantly restricted. The contractor shall make concessions for potential delays caused by security measures and will ensure that timely and successful completion of the services are still accomplished. If deemed necessary, the

CO, will give additional time to accomplish the services not completed due to a

Government’s delay. The contractor will comply with the following security measures when a FPCON is declared on the installation.

7.3. Entry Authorization List (EAL). The contractor shall provide, to the contracting officer, an Entry Authorization List (EAL) on company letterhead with the names of all employees who will require access to the installation and hours of needed operation while on base.

7.3.1. All employees must have in their possession, documentation determined by security forces and the CO. Any driver of personal or commercial vehicles that does not have these items will be turned away and denied access to the installation. Any employee not on the EAL will be turned away and denied access to the installation. Any employee who refuses an escort provided by the government will be turned away and denied access to the installation.

7.3.2. Vehicles must meet security searches provided by the government prior to being allowed access to the installation. All vehicles and employees must process through the specified entry control gate dictated by FPCON and security forces.

7.4. FPCONs. The contract will be performed on military installations and delays due to exercises, contingencies, and higher FPCONs are part of the environment. In this case, the contractor will be immediately informed and no adjustment in price shall occur.

8. ATTACHMENTS

Attachment #1: Gas Service Call Letter/Request

Attachment #2: Activity Documentation Report

Attachment #3: Aviano AB Maps (Will be provided to the contractor upon award of contract)

Attachment #4: Aviano AB Gas Lines, Pressure Regulator Groups and Gas Leak

Detector Plants.

Attachment #5: Ghedi AB Gas Lines, Cabinets and Leak Detection System