FINAL_PWS__Oil-Water_Separators.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

CLEANING OF OIL/WATER SEPARATORS

AND HOLDING TANKS

AVIANO AIR BASE, ITALY

02 September 2016

PERFORMANCE WORK STATEMENT

FOR

CLEANING OF OIL/WATER SEPARATORS AND HOLDING TANKS

AVIANO AB, ITALY

1.1 BASIC. Contractor shall provide all Management, Labor, Equipment, Tools, Supplies, personnel and Transportation needed to inspect, test, collect, remove, perform chemical analysis and dispose of Contents from Oil/Water Separators and Holding Tanks located at Aviano Air Base

– Italy, listed in Attachment # 1, Appendix ‘A’. All work shall comply with U.S. Government and Commercial Standards. Contractor shall be responsible for complying with all current and future Italian National Laws, Regional and Italian Local Regulations applicable to the services described in this Performance Work Statement (PWS), such as, but not limited to, NORME IN MATERIA AMBIENTALE, DECRETO LEGISLATIVO N. 152 DATED 3 APRIL 2006 including subsequent amendments and integrations, all other applicable Italian local laws and norms pertaining to collection, transportation, and disposal of collected waste materials (UNI EN 858-2).

Contractor shall obtain permits, licenses and/or other authorizations as may be required by Italian Law at his (Contractor’s) own expenses.

1.2 SPECIFICATIONS AND DESCRIPTION OF WORK:

Estimated Annual Quantity:

a) 700 Cube Meters of Material to be evacuated, comprehending water, oils, sludge and heavy sediments.

b) 50 EA Chemical Analysis

c) 5 Emergency Service Call (Normal duty hours)

d) 3 Emergency Service Call (Holiday, Saturday, Sunday, and after duty hours)

e) 10 hour labor for (services to pipes or other infrastructures)

1.2.1 OIL/WATER SEPARATORS. Contractor shall draw all residual liquids and solids from Separators. Evacuate Separator completely, visually inspect all parts, wash and drain the Separator.

Transport all waste to an authorized off-base Plant for disposal. For devices needing water refill, Contractor shall pour clean water in quantity as required for the unique configuration of the separator, this to avoid contaminants to reach the outer drain. Monthly Services Schedule will be provided to the contractor by the Contracting Officer Representative (COR). The first month within 7 calendar days from the contract start date and than 10 calendar days prior the beginning of the new Month.

1.2.2 HOLDING TANKS. Contractor shall empty all waste, wash and drain tank completely.

Visually inspect Tank. Transport all waste to an authorized off-base disposal Plant.

1.2.3 CLEANING OPERATIONS. Contractor shall remove ALL CONTAINED waste products (liquid, sludge, sand and gravel) from devices (Entire Oil/Water Separator System, Sedimentation and Separation Tanks) by drawing out contents, washing walls, floating devices, piping, filters. It is NOT ALLOWED to use detergents or solvents for cleaning purposes.

1.2.4 EMERGENCY SERVICE CALLS. Unexpected services may be required, 24 hours / 7 days a week, via Official Call by authorized personnel only, in case of emergency or disaster events or also for unscheduled service to pipes or other infrastructures involving Oil-Water Separators and Holding Tanks. In such Events, Contractor shall begin execution within four (4) hours from notification. Contractor shall provide a valid phone number and Personnel fluent in English Language for Emergency Calls. Services for Emergency Calls will be paid as per emergency service call fee and number of hours spent on site, and waste quantity picked up.

1.2.5 CHEMICAL ANALYSIS. Contractor shall be assisted by a qualified Chemical Laboratory, in order to collect samples from Devices (Oil/Water Separators and Holding Tanks listed in Attachment # 1) and provide Chemical Analysis Reports listed in the Attachment # 3, Appendix C (Allegato B – Limiti per gli scarichi industriali Tabella 1) to determine waste characteristics.

Additional chemical analysis could be requested or in case of accidental spill or for a new unit addition. Reports shall include European Refuse Code (Codice Europeo Rifiuti – CER). If Test Report indicates presence of materials other than CER 161002 (non-hazardous waste), Contractor will immediately inform 31st CES/CEOES. Monthly Services Analysis Schedule will be provided to the contractor by the Contracting Officer Representative (COR). The first month within 7 calendar days from the contract start date and than 10 calendar days prior the beginning of the new Month.

2. SERVICE SUMMARIES. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance objectives are based on the tasks identified in Paragraph 1 of this PWS and establish the criteria for inspections. The contractor’s performance will be assessed against these objectives. Performance thresholds are been established to identify the acceptable number of complaints or discrepancies found within a year.

2.1 Re-Performance of Service. If the contractor fails to perform services, fails to re-perform services satisfactorily or cannot re-perform the services, the Contracting Officer (CO) will take appropriate contractual actions. Repetitive re-performance are not acceptable, an can result in terminating the contract for cause.

Item No. Performance Objective Par. Performance

Threshold Remedies

OIL-WATER

SEPARATORS AND

HOLDING TANKS

CLEANING

OPERATIONS

1.2.1, 1.2.2, 1.2.3

100%

100% Inspection.

Re-performance at no additional cost. If fail to re-perform satisfactorily, monetary deduction for services not performed.

Negative Past Performance Evaluation.

2 EMERGENCY SERVICE

CALLS 1.2.4 100%

100% Inspection.

Re-performance at no additional cost. If fail to re-perform satisfactorily, monetary deduction for services not performed.

Negative Past Performance Evaluation.

3 CHEMICAL ANALYSIS 1.2.5 100%

100% Inspection.

Re-performance at no additional cost. If fail to re-perform satisfactorily, monetary deduction for services not performed.

Negative Past Performance Evaluation.

3. GENERAL INFORMATION.

3.1 GOVERNMENT FURNISHED SERVICES. Contractor reports with complete equipment and Truck Rinse Water Reservoir already full at beginning of each single day of service. Then, once Reservoir is over, Government will provide all water as may be requested by Contractor to perform the service. Adaptors to be used for connection to existing lines (electrical or water) will be at Contractor’s expense. Contractor shall be responsible for any damage caused to the U.S.

Government Property, Utilities and/or Personnel. Aviano Air Base Areas where Oil/Water Separators and Holding Tanks are present will be made available to the Contractor to perform work. Upon completion of any work performed, Contractor will restore site to original condition without debris, neat and safe for other’s use.

3.2. PERMITS. Contractor shall be responsible for obtaining at own expense all National, Regional and Local required Permits or Licenses, in order to perform the work in safety conditions and transport of Materials to authorized disposal Plants as described in this PWS. Contractor shall provide technical assistance by communicating to the Contracting Officer and 31CES/CEOES CORs, in English Language, any official change in Laws, Regulations, Ordinances and Statutes related to collection, transportation and proper disposal of waste products within 15 days from change.

3.3. SAFETY AND HEALTH STANDARDS. Contractor shall initiate and maintain programs to comply with provisions of Occupational Safety & Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances. Contractor will perform In Accordance With (but not limited to) D.Lgs. 81/08 (TESTO UNICO SULLA SICUREZZA) and all other safety applicable laws. In case of conflicts, the most stringent Standard will be observed. Contractor’s Vehicle & Drivers shall comply with Base Road Traffic Regulations using proper equipment such as warning signs, reflective jackets, cones etc. Before accessing Aviano Air Base, the Contractor will receive appropriate safety instructions on work areas with presence of known hazards IAW D.Lgs 81/08 – 106/09 Art 26. Prevention & protection officer will brief Contractor concerning Safety and Emergency Procedures after Contract award, at the pre-performance Conference.

3.4. HOURS OF OPERATION. Services shall be performed from Monday to Friday from 0800 hours to 1700 hours with exception of Italian National and Local Holidays and the American Holidays below listed. No work shall be performed outside these hours without the approval by the CO or U.S. Government authorized Representative. In case of emergency, Contractor shall provide Emergency Services, required outside of these normal hours of operation (Monday to Sunday; 24 hours a day). In such cases Contractor must respond within four (4) hours upon notification by the COR or U.S. authorized Representative.

AMERICAN HOLIDAYS

New Year’s Day, January 1 President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4 Labor Day, First Monday in September Columbus Day, 2nd Monday in October Thanksgiving Days, 4th Thursday (and Friday) in November Christmas Day, December 25

ITALIAN HOLIDAYS

New Year’s Day, January 1 Epiphany, 2nd Monday in January Easter Monday Aviano Saint Patron’s Day Liberation Day, April 25th Italian Labor Day May 1 Republic Day, June 2 Assumption Day, August 15 All Saints Day, November 1 Immaculate Conception, December 8 Christmas Day, December 25 Saint Stephen Day, December 26

3.5. BASE ENTRY/EXIT DELAYS. Contractor may experience delays due to military exercises or other military activities at Aviano Air Base Entrance and Exit Gates. Potential delays do not alleviate Contractor from performing service and shall not be bases for additional cost to the U.S.

Government.

4. SECURITY REQUIREMENTS. Government will provide entry Authorization to Aviano AB for Contractor’s Personnel and vehicles necessary to carry out Terms of Contract. Contractor’s Personnel and vehicles have to be identifiable. At Contract award, in order to obtain valid entry Passes, Contractor shall request all information and instructions to Contracting Officer about procedures and type of documentation needed for submittal. Contractor will be responsible to request renewal of entry passes timely prior expiration to avoid interruption of services with subsequent request from U.S. Government for damages or related costs for missing services including legal refunds.

4.1 RESTRICTED AREAS. Time delays can be encountered by Contractor in gaining access to Restricted Areas and Entry Control Points due to military exercises or other military activities. In this case unproductive time shall be at no cost for the U.S. Government.

4.2. ALCHOHOL AND DRUGS. The consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, Contractor Personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the Contractor shall provide a qualified replacement immediately and at no additional cost to the Government.

5. DOCUMENTATION.

5.1. CHEMICAL ANALYSIS REPORT. A certified and registered Technician shall sign the required chemical analysis Reports. Copy of analysis Report for each sampled unit shall be provided to 31st CES/CEOES within 15 calendar days from Collection.

5.2. TRANSPORTATION DOCUMENTS. At cleaning completion, U.S Government authorized Personnel will sign disposal record “Formulario” as transportation document and keep 1st copy. Contractor shall communicate total weight of waste after disposal at treatment plant daily, and provide 4th copy within 2 working days. Contractor is responsible to make sure not to exceed Weight Loads Limits per Transportation Unit, as per Art. 167 Codice Della Strada, Italian Vehicle Circulation Code.

5.3. AUTHORIZATIONS AND CHANGES. In case of changes to:

- Authorizations to collect, store and transport waste products;

- Waste treatment plant authorization used for Aviano AB waste products disposal;

- Chemical Laboratories Certifications;

- Qualifications and work experience of personnel allowed by the Italian Safety Law to work in confined spaces;

Contractor shall notify the CO and the COR, and submit related documentation within 7 working days from the changes. This applies also in case of new additional Treatment Plants or Chemical Laboratories, engaged by Contractor to be used in this contract.

5.4. ENGLISH LANGUAGE REQUIREMENTS: The Contractor shall provide a Point of Contact, telephone number, and e-mail to interact with the Government Representative.

Contractor’s Personnel must be able to speak and understand the English language sufficiently to facilitate the performance of this Performance Work Statement.

6. CONTRACTOR FULL-TIME EQUIVALENT REPORTING. CONTRACTOR

MANPOWER REPORTING FOR CONTRACT STATEMENT OF WORK

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Aviano Air Base Cleaning Services of Oil/Water Separators and Holding Thanks via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each year.

Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http:/www.ecmra.mil

7. ATTACHMENTS.

1. Appendix A: Oil Water Separators and Holding Tanks Cleaning Program (3 pages)

2. Appendix B: Maps (13 pages)

3. Appendix C: Chemical Analysis (2 pages)