TBOS PWS Draft - 17 JUL 26.docx

Performance Work Statement for

United States Air Forces in Europe & United States Air Forces Africa

(USAFE-AFAFRICA)

17 July 2026

Türkiye Base Operating Support (TBOS)

1. Description of Services

1.1 Scope.

TBOS contract is an IDIQ vehicle for acquiring services at various locations within Türkiye. Service requirements will fluctuate based on evolving mission needs and resource availability. For each Task Order (TO), the applicable paragraphs of this PWS are detailed in Technical Exhibit A – Activated Services Matrix. The primary authorized user of this contract is Headquarters United States Air Forces in Europe United States Air Forces Africa (HQ USAFE-AFAFRICA).

1.2. Mission.

HQ USAFE-AFAFRICA, a major command (MAJCOM) of the United States Air Force (USAF) at Ramstein Air Base (AB), Germany, serves as the air component for two Department of Defense (DoD) combatant commands: U.S. European Command (USEUCOM) and U.S. Africa Command (USAFRICOM).

As the air component for USEUCOM and the U.S. element of the North Atlantic Treaty Organization (NATO), HQ USAFE-AFAFRICA is responsible for a full spectrum of military operations. This includes training and equipping combat-ready USAF units to support regional stability and NATO objectives.

1.3 Locations.

The TBOS contract provides day-to-day base operating support services in Türkiye.

1.4. General Requirements.

The SP shall identify and comply with all applicable federal, state, and local statutes, DoD and AF instructions, manuals, handbooks, regulations, guidance, and policy memos. It is the SP’s responsibility to identify and comply with all applicable documents and requirements associated with this PWS.

1.4.1. Personnel Requirements.

The SP shall employ personnel who are qualified for their positions. The SP shall not hire an employee identified by the Procurement Contracting Officer (PCO) as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Prior to the start of contract performance, all U.S. SP personnel assigned to positions requiring a clearance shall hold an active or interim U.S. SECRET security clearance. The SP shall be responsible for obtaining any necessary licenses, clearances, permits, etc. to comply with applicable U.S., Base, and Host Nation (HN) laws, codes, and regulations. The SP shall maintain records of training and ensure availability for Government review. The Government retains the right to review the qualifications of all personnel filling positions with specific qualification requirements.

1.4.2. Personnel Appearance.

The SP shall ensure employees maintain proper personal hygiene and a neat, professional appearance and at all times be easily recognized as SP employees by wearing SP-provided name tags/badges depicting company name, employee’s name, and employee’s title and function. SP employees shall display name tags/badges on the outer clothing between the neck and waist in such a way that they are always visible and do not pose a safety hazard.

1.4.3. Language Proficiency.

The Service Provider (SP) shall ensure its workforce possesses the language proficiency required to perform their specific duties safely and effectively. Language proficiency requirements are categorized into the following tiers:

1.4.3.1 Tier 1: Fluent English (Reading, Writing, and Speaking).

The SP shall ensure that, at a minimum, the following personnel are fully fluent in reading, writing, and speaking the English language:

· All Key Personnel positions as identified in Technical Exhibit D – Key Personnel;

· All functional managers, shift supervisors, and quality control inspectors; and

· Any personnel assigned to customer-facing positions requiring direct, daily interaction with Government personnel (e.g., dispatchers, work control center staff, and customer service representatives).

1.4.3.2 Job-Specific Technical English (Read and Comprehend)

The SP shall ensure that any technician whose duties require the use of English-language technical manuals, safety data sheets (SDS), equipment labels, or military regulations (e.g., HVAC technicians, electricians, vehicle mechanics) is capable of reading and comprehending the instructions therein

1.4.2. Inherently Governmental Functions.

The SP shall not perform any Inherently Governmental Functions as defined by Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 7.5. If the SP believes that any Government contractual requirements constitute or are perceived to constitute inherently Governmental functions, the SP shall notify the PCO immediately. The Government is solely responsible for determining the functions that constitute Inherently Government Functions.

1.4.3. Mission Essential Services.

Mission essential services are the minimum support required to sustain flying operations and maintain key infrastructure and support functions. The SP shall ensure mission essential services are provided without interruption, to include periods of crisis or worker unrest. In accordance with (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023, the SP shall provide a written plan to the Government PM and PCO within 60 days of contract start for approval for continuing the performance of mission essential services including:

1.4.3.1 Civil Engineering: Base Power Plant, Individual Emergency Power Systems, Water Production & Sewage Treatment, Runway Sweepers, Fire Department, Liquid Fuels Maintenance, After Duty Emergency Services for Electrical and Mechanical Systems, and Plumbing

1.4.3.2 Logistics: MICAP Delivery, Ground Transportation, Emergency Vehicle Maintenance for Ambulances, Fire Trucks, Material Handling Equipment (MHE), Wreckers, Refuelers, and Command & Control Vehicles.

1.4.3.3 Medical Maintenance and Operation Management Services: Medical Treatment Facility and associated functions

1.4.4. Hours of Operation.

Operating hours established by the SP will be consistent with meeting the contract performance requirements or as directed by the PCO. Normal/core operational hours are 0730 to 1630, Monday through Friday, except U.S. Federal Holidays. However, specific functional areas may require SP personnel to perform different work hours. Reduction or changing of SP business hours requires prior Government Program Manager (PM) and PCO review and approval. The work hours for Local National Employees shall comply with applicable labor laws and/or labor agreements. Work hours shall not include transportation time to and from work. The SP shall provide services on Host Nation and U.S. holidays where the Government determines that non-performance may cause mission failure. Holidays and scheduled events and services performed on holidays are not above and beyond requirements.

USAFE-AFAFRICA observes all U.S. Federal Holidays. If a holiday falls on Saturday or Sunday, the Government may observe the holiday on the closest Friday or Monday.

1.4.5. Instructional Guidance and Inspection Support.

1.4.5.1 Guidance Updates:

The Service Provider (SP) shall monitor and comply with the latest editions of all applicable instructional guidance (e.g., AFIs, regulations, directives, policies, and guidance) referenced in this PWS. If an updated publication alters the scope of work and contract cost is anticipated to increase by more than $1,000 per month, the SP shall not implement the change. Instead, the SP shall immediately notify the Contracting Officer (PCO) in writing with the estimated cost impact and await formal written direction.

1.4.5.2 Inspection Support:

The SP shall support Government Higher Headquarters inspections to include, but are not limited to, USAFE AFAFRICA Management Internal Control Tool (MICT) directed Self Inspections, Unit Assessment Cycle (UAC) including Foundational Readiness Inspection (FRI) and Combat Readiness Inspection (CRI), Nuclear Surety Inspections (NSIs), Environmental Management System (EMS) Audits, internal self-inspections, and Staff Assistance Visits (SAVs). SP support is strictly limited to being available during normal duty hours to answer evaluator questions and provide requested supporting documentation. The SP is not responsible for managing inspections or inputting compliance data/results into Government IT systems, such as the Management Internal Control Tool (MICT).

1.4.6. Organizational Conflict of Interest.

The SP (to include any subsidiary, affiliate, or successor entity) shall not compete (as a prime contractor, subcontractor, main supplier, or consultant) during the period of this contract (to include extensions and one year hereafter) for any contract award for construction, supplies, or services principally applying to any or all of the contract work sites under this contract for which the SP initially served as the design agent or requirements developer. The PCO will provide the SP written consent for any exceptions to the prohibition. This prohibition will not extend to a competitive follow-on to this contract. In the performance of this contract, the SP may have access to data and information proprietary to a Government agency or to another Government SP, or of such nature that its disclosure or use, other than as specified in this contract, would be prohibited by law or otherwise adverse to the interests of the Government or others. The SP and its personnel shall not disclose or release data or information developed or obtained under performance of this contract, except to authorized Government personnel or upon written approval of the PCO. The SP and its personnel shall not use, disclose, or reproduce proprietary information bearing a restrictive legend, other than as specified in the contract.

1.5. Records Management.

The SP shall conduct a comprehensive records management program to include creating, maintaining, and disposing of Government required records that are specifically cited in the PWS or required by the provisions of mandatory directives. If requested by the Government, the SP shall provide the original record, or a reproducible copy of any such records, within five working days of receipt of the request.

1.5.1. Documentation.

The SP shall retain and keep current all official files, manuals, charts, drawings, technical orders, and electronic documents required for the performance of this contract and TOs IAW DAFI 33-322 Records Management Program; Air Force Manual (AFMAN) 33-363 Management of Records and Air Force Records Information Management System (AFRIMS), DAFI 33-364, and DoD Manual (DoDM) 8180.01, "Information Technology Planning for Electronic Records Management. Furthermore, the SP shall transfer all official documentation and files created, managed, and received to the follow-on SP or Government personnel during the contract phase-out period of incumbent, phase-in of the successor SP. The SP shall dispose of operational records and data as directed by the Administrative Contracting Officer (ACO), if disposal guidance is not provided within other directives

1.5.2. Air Force Records Information Management System.

The SP shall:

1.5.2.1. Use AFRIMS as the repository for records created and maintained IAW DAFI 33-322. File electronic records to include emails in the approved records management solution and paper records promptly as indicated in AF Records Disposition Schedule, ensuring records are available and accessible.

1.5.2.2. SP functions shall identify personnel to be trained. When no records professional is assigned or identified, the SP shall be responsible for all lifecycle record management and duties assigned to the records professional.

1.5.2.3. Provide primary and alternate records custodians that shall be appointed per functional area when services are completely contracted out.

1.5.2.4. Follow local procedures which may involve coordination with the commander, base records manager, and IT professionals to be added to the appropriate security group to access relevant records in the unit’s inventory of records and official electronic recordkeeping system.

1.5.2.5. Protect record content and comply with CUI, sensitive, Privacy Act, and other policy and legal requirements. Must store, file, and manage records consistent with organizational requirements and procedures.

1.5.2.6. Comply with organization guidance regarding records preservation or transfer upon notification of retirement, separation, or end of employment under the contract.

1.5.3. Technical Order Management.

For functions requiring military-unique equipment or aircraft emergency response support (e.g., Aviation Crash Fire Rescue and the maintenance of specialized military vehicles), the SP shall utilize the most recent Technical Orders (TOs) accessed via the Government's Enhanced Technical Information Management System (ETIMS). The SP shall submit all requests for new or updated TOs through the Government-appointed Air Force Technical Order Distribution Office (TODO) representative. The SP is strictly prohibited from altering, distributing, or utilizing TOs for any purpose outside the direct execution of PWS requirements.

1.6. Logistics Support.

Many services and facilities are available at the installations serviced by the SP. The use of these services and facilities by authorized SP personnel shall be in accordance with agreements with the Host Nation such as the Status of Forces Agreement (SOFA) or Defense and Economic Cooperation Agreement (DECA). The SP bears sole responsibility for contract performance regardless of the availability of Government facilities, equipment, utilities, or services. The Government’s failure, inability, or delay in providing any facility, equipment, utility, or service to SP personnel shall not constitute a Government-caused delay, a change under the Changes clause, or a breach of contract. Under no circumstances shall such failure or delay entitle the SP to any claim, equitable adjustment, schedule extension, or increase in contract price.

1.6.1. Facilities and Services.

Facilities and services may include the following:

1.6.1.1. Commissary, Military Exchange facilities, Class Six.

1.6.1.2. Customs exemptions and duty-free importation of household goods in accordance with HN country custom clearance regulations covering personal property of U.S. SP personnel.

1.6.1.3. Local government transportation for official government business (non-tactical vehicle).

1.6.1.4. Community recreational facilities.

1.6.1.5. Military banking services, accounting and finance services, and/or credit union.

1.6.1.6. Military Postal Service. IAW DoDI 4525.09, Military Postal Service and Military Postal Service Procedures Manual (MPM), personal mail services are available for all U.S. citizen SP employees and sponsored dependents. Contract-related mail is authorized as official mail.

1.6.1.7. Mortuary Service. In the event of a death of a contract employee or authorized dependent, the U.S. Government shall provide necessary assistance to include the embalming of remains for shipment and the expeditious handling of such remains. The SP shall reimburse the Government in accordance with applicable regulations and directives for the costs associated with handling and transporting SP employees or authorized dependent remains.

1.6.1.8. Attendance at Forces Support Services clubs.

1.6.1.9. Purchase of Petroleum, Oil, and Lubricant (POL) products when allowed by HN and SOFA.

1.6.1.10. Transient billets. NOTE: Transient billets may be authorized on a space available basis after all other eligible personnel have been billeted.

1.6.1.11. Messing facilities at remote sites (only on a reimbursable basis).

1.6.1.12. Continuing education services.

1.6.1.13. Chapel services.

1.6.1.14. Law enforcement (limited to accident investigation and on-scene interpreters).

1.6.1.15. Registration of pets.

1.6.1.16. Local Area Network (LAN). The SP personnel shall be aware of and abide by all Government regulations concerning the authorized use of the Government computer network.

1.7. Medical Support.

Medical support may include the following:

a. Emergency medical and dental services (only on a reimbursable basis).

b. Emergency transportation incidental to medical and dental treatment (only on a reimbursable basis).

c. Immunizations and physical examinations (only on a space available and reimbursable basis).

1.8. Conservation of Utilities.

SP personnel shall conserve utilities and comply with established energy reduction policy and the installation energy plan. SP personnel shall reduce waste and recycle IAW mandated installation policy.

1.9. Travel.

The SP shall conduct travel in support of mission requirements as defined in the PWS and as directed by the Contracting Officer’s Representative (COR) or ACO. Travel and related expenses for training to acquire, maintain, or renew certification, for positions that require specific certification will not be paid by the Government. Conversely, travel and related expenses to attend Government provided training specifically mandated by the Government to operate unique systems or fulfill distinct operational requirements—shall be treated as directed mission travel and reimbursed accordingly. The SP shall consider travel within the local area or place of performance to attend meetings, conferences, seminars, or perform work a cost of doing business. The SP shall not seek separate reimbursement for such travel as a travel expense. Local area travel is defined as within an 80-kilometer radius of the primary place of performance. The SP shall require its employees to travel to various locations within Continental United States (CONUS) and Outside the Continental United States (OCONUS) in the performance of associated IDIQ TOs as directed by the Government. All Government directed travel will be paid on a cost reimbursable basis in accordance with the Federal Acquisition Regulation (FAR), Joint Travel Regulation (JTR), and/or applicable HN laws.

1.10. Contingency and Exercise Support.

The SP shall support military exercises as directed by the Government. The SP shall segregate contingency/exercise costs and submit separate invoices to the Government for reimbursement. The SP shall detail contingency/exercise funds expended in the Cost Element Breakout (CEB).

1.11. Material and Equipment Purchases.

The SP shall obtain all materials necessary to meet contractual requirements, with the exception of utilizing Government Furnished Property (GFP) via Government supply channels or utilizing the Material Contract Line Item Number (CLIN) on contract. For purchases in excess of the micro-purchase threshold, the SP shall obtain prior written approval from the PM and PCO.

1.12. Out-of-Baseline Work and Fee Adjustments.

1.12.1. Authorization: When directed in writing by the Contracting Officer (PCO), the Service Provider (SP) shall perform services that are within the general scope of the contract but exceed the established baseline workload

1.12.2 Cost Reimbursment: All allowable, allocable, and reasonable costs associated with executing authorized out-of-baseline work shall be reimbursed under the existing cost-reimbursable Contract Line Item Numbers (CLINs) up to the limit of the estimated cost and funding established in the contract.

1.12.3. Fixed-Fee Negotiations: The SP's proposed Fixed Fee shall not be adjusted for out-of-baseline work unless the PCO determines that the work represents a material change to the contract scope. If a material change is determined, any adjustment to the estimated cost and the associated Fixed Fee shall be bilaterally negotiated and formally executed via a contract modification before work commences.

When directed by the CO, the SP shall provide services that are within the general scope of the contract but not included in the contract baseline. Services Over and Above shall be negotiated with the CO on a cost-reimbursable basis.

1.13. Service Contract Reporting.

In accordance with RFO 4.208(f)(3) and Contract Clause 52.204-15, the Service Provider (SP) shall annually report all SP and first-tier subcontractor direct labor hours expended under this contract for orders exceeding the thresholds established in RFO 4.303(b). The SP shall completely and accurately input the required report elements—including contract and order numbers, total dollar amounts invoiced, and direct labor hours—in the System for Award Management (SAM) at https://www.sam.gov no later than 31 October of each calendar year for services performed during the preceding Government fiscal year (1 October through 30 September). If notified of any discrepancies by the Government during its annual review (conducted by 15 November), the SP shall coordinate with the Contracting Officer (PCO) and submit all necessary report revisions in SAM.gov no later than 30 November.

1.14. Users and Safeguarding Information.

Information from the secure web site shall be proprietary in nature when the contract number and SP identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released by the Government to the public with the SP name and contract number associated with the data.

1.15. Post-Award Conference and Program Management Reviews.

1.15.1 Post-Award Conference: To establish the exchange of consideration for contract execution, the SP shall support a Post-Award Conference funded under Firm-Fixed-Price (FFP) CLIN 9999 in the amount of $5,000.00. The conference shall be held physically at Ramstein Air Base, Germany, on a mutually agreeable date to be scheduled after contract award and the resolution of any legal protests, but strictly prior to the commencement of transition mobilization. The SP shall submit draft briefing slides and a proposed agenda to the Procuring Contracting Officer (PCO) for approval at least five (5) business days prior to the scheduled conference.

1.15.2 Program Management Reviews: The SP shall participate in a single PMR scheduled 120 calendar days after the start of full contract performance, and annually thereafter. PMRs shall be held at a Government-designated location and shall provide comprehensive performance and cost status updates organized by PWS sections. The SP shall submit draft PMR briefing slides to the Government Program Manager (PM) and PCO at least five (5) business days prior to each scheduled review. The SP shall support other ad-hoc meetings during contract performance when directed in writing by the PCO

1.16. Meeting Minutes.

The SP shall provide program management, functional, and logistical support for various Government program-level meetings to include meeting agendas and minutes as directed by the PCO.

1.17. Foreign National Workforce Reporting.

The Service Provider (SP) shall provide detailed monthly and annual reports on the staffing and labor costs of the unionized Foreign National (FN) workforce in strict accordance with the procedures, data element requirements, submission timelines, and data rights provisions detailed in Contract Clause H-02, Foreign National Workforce Reporting Requirements.

1.18. Quality Control and Performance Management.

In accordance with FAR Clause 52.246-5, the Service Provider (SP) shall implement a comprehensive written Quality Control Plan (QCP) to identify, document, and prevent performance deficiencies across all PWS requirements. The QCP shall be submitted to the PCO for review and acceptance prior to the start of full contract performance. The SP shall immediately correct any identified performance deficiency; unless a different timeline is directed by the PCO or specified within a PWS functional chapter, all documented deficiencies shall be corrected within five (5) business days of notification, accompanied by a root-cause analysis to prevent recurrence. Quality metrics, corrective actions, and performance trend analysis shall be reported annually to the Government during the scheduled Program Management Review (PMR) in accordance with PWS 1.15.2.

1.19. Translation of Contractor Source Documents.

The Service Provider (SP) shall, upon written request from the Contracting Officer (PCO), provide an accurate English translation of any official document generated or received in Turkish during the course of contract performance. This requirement is strictly limited to documents necessary for Government contract administration and oversight, such as human resources records, union correspondence, host-nation legal notices, or local subcontractor agreements. This paragraph does not require the SP to provide on-demand live interpretation services for meetings or to translate documents held by the Government.

1.20. Contract Data Requirements List.

The SP shall electronically post and update reports as identified by the associated CDRL for each task order on the IDMS. The SP shall update Exhibit - B Workload Data within 30 calendar days after the end of each TO and deliver to the Government PM. All data generated, processed, or stored therein remain the sole property of the Government and shall be transferred to a designated successor Contractor to ensure seamless continuity of operations. The SP shall obtain COR approval of all extensions to the delivery timeline prior to the expiration of the delivery timeline based on magnitude and complexity of the document topic. The SP shall provide informal reports by e-mail as requested by the COR, PCO, or PM.

1.21. Support Agreements.

The SP shall coordinate on applicable Host-Tenant Support Agreement (HTSA), Inter-Service Support Agreement (ISSA), Memorandum of Understanding (MOU), Acquisition and Cross-Servicing Agreements (ACSA), leases, and local agreements.

1.22. Monthly Cost Summary Report.

The Service Provider (SP) shall electronically submit a Monthly Cost Summary Report to the Program Manager (PM), Procuring Contracting Officer (PCO), and Administrative Contracting Officer (ACO) no later than the 15th calendar day following the end of each month. This report shall provide a high-level summary of all incurred costs and shall not contain proprietary rate data. The report must, at a minimum, break down expenditures by Contract Line Item Number (CLIN) and the associated Program Element Code (PEC) to which the costs were charged. The format shall be a simple, easy-to-read spreadsheet (Microsoft Excel) designed to provide the Government with clear visibility of monthly and cumulative burn rates against funded values.

1.23. Cost Estimates for New Work.

1.23.1. General Requirements

The Service Provider (SP) shall provide timely and complete responses to all Contracting Officer (PCO) inquiries related to new or changed work. When requested by the PCO, the SP shall provide a cost estimate and technical approach to assist the Government with planning and budgeting. Response timelines will be based on the Government's stated priority.

1.23.2 Response Timelines

Required response times for SP cost estimates after receipt of a Government Request for Estimate (RFE) are as follows:

1.23.2.1 Emergency

A high-level cost estimate is due within 5 business days 1.23.2.2: Urgent A detailed cost estimate and technical approach are due within 15 business days

1.23.2.3 Routine

A detailed cost estimate and technical approach are due within 30 calendar days.

1.23.2.3. Estimate Content

A detailed cost estimate shall include, at a minimum, a breakout of estimated labor hours by category, material costs, subcontractor costs, and any other direct costs. These estimates are for Government planning purposes only and do not constitute a fixed price. All work performed will be reimbursed based on actual, allowable costs in accordance with the terms of the contract.

1.24. Phase-In and Contract Transition

1.24.1. General Requirements

The Service Provider (SP) shall execute a comprehensive 90-day phase-in transition to ensure full performance responsibility is seamlessly transferred with no degradation of services.

1.24.2. Binding Phase-In Plan

The SP's Phase-In Plan, submitted in response to the solicitation and accepted by the Government, is hereby incorporated by reference and becomes a binding part of this PWS. The SP shall execute and manage all transition activities in strict accordance with the approved plan.

1.24.3. Core Transition Activities

The executed plan must successfully accomplish, at a minimum, the following seven critical transition activities prior to the full performance start date:

1.24.3.1 Operational Stand-Up

Finalize all local Turkish business registrations, banking, tax identification, and the formal engagement of qualified Turkish legal and labor advisors.

1.24.3.2 Leadership Onboarding

Complete the OCONUS relocation and onboarding of all Key Personnel and management staff.

1.24.3.3. Incumbent Workforce Capture

Execute the in-processing of the incumbent workforce in strict accordance with Turkish labor laws and regulations.

1.24.3.4. Government Property & Data Transfer

Complete joint inventories of all Government-Furnished Property (GFP) and facilitate the transfer of all necessary historical workload data.

1.24.3.5. Supply Chain Transition

Finalize all necessary local vendor and supplier agreements required for Day 1’s performance

1.24.3.6. Work Orders & Project Assumption

In coordination with the incumbent contractor and Government CORs, conduct a full validation of all open work orders and in-progress projects. The SP shall develop a schedule, for Government approval, to integrate this carry-over work into its baseline operations upon the start of full performance

1.24.3.7. System and Data Implementation

Fully implement the Integrated Data Management System (IDMS) and data synchronization processes as proposed and accepted for award. The system shall be operational and populated with transferred legacy data no later than five (5) business days prior to the start of full performance.

1.25. Phase-Out and Transition to Successor

1.25.1. General Requirements:

During the final 90 calendar days of contract performance, or as otherwise directed by the PCO, the SP shall execute a comprehensive phase-out transition. The SP shall provide maximum cooperation to the Government and the designated successor contractor to ensure an orderly transfer of responsibilities and prevent any degradation of mission support.

1.25.2. Phase-Out Plan:

No later than 90 days prior to the end of the contract, the SP shall submit a detailed Phase-Out Plan to the PCO. This plan shall outline the schedule and procedures for transferring all responsibilities, data, and property

1.25.3. Required Transition Activities:

The SP's cooperation shall include, but is not limited to, the following activities:

1.25.3.1. Joint Inventories

Participate in joint inventories of all Government-Furnished Property (GFP) and Contractor-Acquired Property with Government and successor personnel.

1.25.3.2. Data & Documentation Turnover

Provide the Government and successor contractor with full access to, and electronic copies of, all non-proprietary contract-related data. This includes historical workload data, ongoing project files, maintenance records, vendor agreements, all contract deliverables, and any Operating Instructions (OIs) or procedures developed in the performance of the contract.

1.25.3.3. Workforce Coordination

Coordinate with the successor contractor to facilitate workforce transition activities in accordance with Turkish labor laws.

1.25.3.4. Operational Coordination

Ensure all ongoing work and projects are properly documented and coordinated with the successor contractor to ensure a seamless transfer of operational responsibility.

1.26 Equipment Custodians.

The SP shall provide alternate equipment custodians that shall be appointed for each functional area.

2. Program Management, Integration and Core Support Systems.

2.1 General Management and Oversight

The Service Provider (SP) shall provide continuous on-site program management, leadership, and administrative support to ensure the effective integration and execution of all requirements within this PWS. The SP's management team shall serve as the Government's single point of contact for all contract-wide issues and is responsible for overall resource allocation, cost control, schedule management, and centralized reporting to ensure mission requirements are met.

2.2. Key Personnel

The SP shall provide and maintain qualified staff for all Key Personnel positions as identified in Technical Exhibit D – Key Personnel. The SP's Program Manager must have full authority to act for the SP on all matters relating to this contract. Key Personnel shall be physically located at the primary place of performance unless otherwise specified in Technical Exhibit D or approved in writing by the PCO.

2.2. Host Nation and Regulatory Compliance

The SP's management team is responsible for ensuring all contract operations remain fully compliant with Turkish laws and regulations. This includes, but is not limited to, managing all employee travel, visas, work permits, and adherence to the U.S.-Türkiye Status of Forces Agreement (SOFA).

2.3 . Integrated Data Management System The SP's management team shall oversee the implementation of the corporate Quality Control Plan (QCP) (as required by PWS 1.18) and the comprehensive Safety Program across all functional areas. Management is responsible for proactively identifying and correcting performance deficiencies and safety hazards, performing root-cause analyses, and reporting performance trends to the Government.

2.4 Subcontractor and Supply Chain Integration

The SP shall implement, manage, and maintain the Integrated Data Management System (IDMS) exactly as required by the Government, proposed in the SPs technical volume, and accepted by the Government at contract award. The IDMS shall serve as the central repository for all data related to this contract and shall be fully operational by the start of full contract performance 2.2 2.3

2.4.1 System Accessibility and Hosting

The IDMS shall be accessible to the Government via a single, secure web-based interface 24 hours a day, 7 days a week. The system shall be hosted in a secure cloud environment that meets, at a minimum, the FedRAMP and Impact Level 5 (IL5) security requirements detailed in Section L and M of the solicitation

2.4.2 Security and Access Control

The SP shall ensure access is controlled through Common Access Card (CAC) authentication or an equivalent approved method. The system must feature role-based security profiles to manage access and restrict data visibility based on a strict need-to-know basis.

2.4.3. Data Integration and Dashboards

The IDMS shall provide comprehensive data visibility and performance tracking across all PWS functional areas. It must deliver the advanced dashboard capabilities, Key Performance Indicators (KPI), and diagnostic metrics exactly as proposed, evaluated, and accepted under Technical Subfactor 1.

2.4.4. System Transfer: At the end of the contract, the SP shall ensure all corresponding Government data is transferred back to the Government in its native, usable format

2.5. Safety, Occupational Health, and Industrial Hygiene.

The SP’s management team shall oversee the implementation of a comprehensive safety program across all functional areas.

2.5.1 Safe Workplace Operations

The SP shall promote a safe and healthy workplace by identifying, assessing, and eliminating hazards to prevent occupational injuries and illnesses

2.5.2. Health Controls and Medical Surveillance

The SP shall provide all required occupational health controls (engineering controls, administrative controls, and PPE) and required training. The SP shall identify and ensure all necessary occupational medical exams are performed for SP personnel

2.5.3. Compliance

The SP shall perform all work in strict compliance with applicable Host Nation Final Governing Standards (FGS). In the absence of HN FGS, the SP shall comply with DAFMAN 91-203 (Department of the Air Force Occupational Safety, Fire, and Health Standards) and all other applicable AFIs

2.5.4. Protection of Air Force Personnel

The SP shall ensure its operations do not expose Air Force personnel or the general public to occupational and environmental health hazards. The SP shall obtain Host Nation and U.S. Government approval before bringing any radiation source or laser onto an installation

3. Civil Engineering.

Non-Disclosure Agreement (NDA).

Without exception, all Service Provider (SP) and subcontractor employees acquiring a Next Generation Information Technology (NexGen IT) role and/or otherwise accessing sensitive information including but not limited to planning documents, government cost estimates, financial and budgetary products, real estate appraisals and leases, or workload history that might prove a competitive advantage must complete an NDA in order to protect the employee, employee’s company, and the Government from misuse of data.

NexGen IT is a foundational Department of the Air Force (DAF) business information system covering real property, cost, energy consumption, projects, and maintenance management. The architecture behind NexGen IT is IBM’s TRIRIGA which by design makes all data within a data group, typically an installation, generally viewable by all authorized users of the system within that data group. User account role restrictions are intended to limit who can add or modify records but do not restrict view. While some paths to data may be hidden for user efficiency, e.g. a page with a data query is not shown, it is still possible to intentionally or inadvertently see other data.

NexGen IT segregates work into job-centric modules: Programming Module, Project Management Module, and Real Property Module, among others. The CE flight specialists in CEN, CENP, CEO, and CEIA must mandatorily use NexGen IT within their respective modules to process workflows in the programming and performance of both repair and capital improvement projects.

Signed NDAs shall be submitted to military or government personnel who oversee or manage this contract at the installation level.

3.1. Installation Management.

Description of Services The Civil Engineering (CE) Installation Management activity is responsible for Asset Accountability, Housing Management, and Environmental.

The functional organization chart is designed to provide a reference to how the Air Force Civil Engineer community organizes and labels both similar trade crafts as well as overall operations. This Performance Work Statement (PWS) will make use of this convention to provide consistency with all other published guidance and training for civil engineers. The SP is not required to organize their staff in this manner.

3.1.1 Real Property.

3.1.1.1 Inspections / Inventory.

The SP shall:

3.1.1.1.1 Perform a physical Existence and Completeness inventory of all base buildings, structures, linear assets, and land annually in accordance with current Air Force directives using the Air Force Civil Engineer Center (AFCEC) standard operating procedures and required documents.

3.1.1.1.2 Perform an inspection of 100% of RP assets every 5 years and every 3 years for historic assets in accordance with (IAW) DAFI 32-9005, Real Property Accountability.

3.1.1.1.3 Accomplish and document boundary inspections to check for encroachments on an annual basis and update RP records with inspection date.

3.1.1.1.4 Develop and implement a self-inspection program to address the areas outlined in the current Air Force Inspector General (IG) Inspection Guidance.

3.1.1.1.5 Participate in facility 80% construction on-site inspection milestone and final inspections to validate data for the Interim and Final, Transfer and Acceptance of Department of Defense (DoD) RP DD Form 1354.

3.1.1.1.6 NexGen IT is the Accountable Property System of Record (APSR) and must hold the inventory of real property in real time exclusive of 10-day clock for capitalizing new assets and a 30-day clock for removal of disposed assets. Facility file folder hard copies of Key Support Documents (KSDs) shall be held in accordance with DAFI 32-9005.

Notes:

· Accountable Property System of Record (APSR) additions / updates require specific knowledge.

· The SP is required to read the instructions and complete training associated to the APSR.

· AFCEC is not obligated to train the SP but will address any questions.

3.1.1.2 Real Property Transactions.

The SP shall:

3.1.1.2.1 Perform real estate functions and prepare and / or receive all appropriate documents related to acquisition, disposal, utilization, and management of government property.

3.1.1.2.2 Prepare, manage, and maintain real estate in-grants, acquisition, and disposals and oversee the real estate program to ensure all required documentation is “packaged” to the appropriate signature authority in an electronic staff summary sheet (eSSS) and staffed accordingly.

3.1.1.2.3 Conduct annual compliance inspections on each grant to ensure terms and conditions are met.

3.1.1.2.4 Coordinate and validate space requirements to include all support agreements and update RP records as necessary.

3.1.1.2.5 Conduct and participate in ad hoc meetings, teleconferences, meetings, and information exchange with base and higher headquarters (HHQ) staff.

3.1.1.2.6 Reference Unified Facilities Criteria (UFC) 1-300-08, process maps, and prepare and process all required Key Supporting Documents while performing activities related to managing, assessing, validating, and updating data in the official Accountable Property System of Record for RP.

3.1.1.3 Real Property Accountable Property System of Record.

The SP shall:

3.1.1.3.1 Provide accountability of 100% of RP assets and grant instruments for the installation and other tenant organizations as outlined in the Installation Host Tenant Support Agreements (HTSA) in the authoritative APSR which is currently NexGen IT.

3.1.1.3.2 Update / document all changes in the database, capture capitalization of costs and other critical RP data for buildings, structures, linear assets, land / land use and grant instruments.

3.1.1.3.3 Reconcile linear assets monthly or more frequently depending on AFCEC CIT requirements with the GEOBASE office to ensure an accurate accounting of above and underground assets in real time with no greater variance than 30 days from transaction date.

3.1.1.3.4 Adjust the APSR and document those changes in support with the appropriate Key Supporting Documents.

3.1.1.3.5 Facilitate the analysis, reporting, and tracking of real property assets across their lifecycle in NexGen IT.

3.1.2. Resources.

3.1.2.1 Budget Execution.

The SP shall:

3.1.2.1.1 Comply with Air Force annual financial statement guidelines and use DoD 7000.14-R Financial Management Regulation as the standard.

3.1.2.1.2 Provide cost accounting and support to CE activities and the Government designated CE representatives, including Base Civil Engineer (BCE) staff, Fire Department, Housing, and CE Service contracts. Utilize generally accepted accounting and government guidelines to maintain and track funds.

3.1.2.1.3 Ensure CE systems (for example, NexGen IT) are maintained with current information.

3.1.2.1.4 Conduct and participate in ad hoc meetings, teleconferences, Defense Communication Services meetings and information exchange with base and HHQ staff.

3.1.2.1.5 Provide utility consumption / cost reports and submit all verified and certified utility bills and documents to meet the Defense Finance and Accounting Service (DFAS) suspense for payment by due date.

3.1.2.1.6 Provide emergency response support.

3.1.2.1.7 Ensure required reports are accurately prepared and submitted as suspended.

3.1.2.1.8 Utilizing NexGen IT, provide a…