Appliances - RFQ Attachment 3 - Pre-Solicitation Checklist 20Jul20.pdf

Page 1 of 4 RFQ Attachment 3 – Pre-Solicitation Checklist

Pre-Solicitation Checklist for Offerors

RFQ FA564120Q0001

European Household Appliances

Offeror Name:

Because of the current world situation, the Government is unable to hold an in-person pre-solicitation conference. Nevertheless the Government wants to ensure it provides all interested sources with the information it would have communicated during a pre-solicitation conference. Due to technical reasons and time zone difference, not all interested sources may be able to attend a virtual pre-solicitation conference. Therefore, the Government has developed this checklist to provide interested offerors with step-by-step information guiding them through the solicitation process and emphasizing the required submittals.

Instructions:

Step 1: Question Submission Offerors shall submit questions concerning the RFQ to the Government by COB 15 July 20.

Offerors shall follow this checklist to assist them in submitting a complete quote. In doing so, offerors shall put a checkmark by each row they have completed.

Note: The fields highlighted in yellow identify items that require a submittal or a fill-in.

(For example the submittal of a cover letter or the entry of information or the making of a checkmark).

Offerors shall submit all attachments with their quotes. In order to be considered for a BPA all quotes must be received by the Government NLT COB 10 August 2020, 1500 hours Central European Summer Time.

See Summary below.

Step 2: Quote Preparation

Step 3: Quote Submission

RFQ Attachment 3 – Pre-Solicitation Checklist

Quote Summary:

Quotes shall include the following in order to be complete:

1. Cover Letter

2. SF1449 with all applicable fill-ins

3. The following clauses shall have entered checkmarks

a. 52.209-11

b. 52.204-24

c. 52.204-26

d. 52.209-7

e. 52.212-3

f. 52.223-22

4. Responses to all the evaluation criteria

a. RFQ Attachment 1 – Mark Yes/No for each model for each country

b. Separate “Past Experience” Document – Proof of delivery of large quantities

c. RFQ Attachment 1 – Tab “Subfactor 3 – Spare Parts” – Mark Yes/No for availability of spare parts/warranty calls

d. RFQ Attachment 1 – Tab “Subfactor 4 – Warranty” – Mark Yes/No for warranty statement

5. All Attachments, to include:

a. RFQ Attachment 1 – Condensed Summary

b. RFQ Attachment 2 – Company Identification

c. Past Experience References

6. The acceptance period. Note that the acceptance period has to be at least 180 days

7. Identification of an offeror POC who can contractually bind the company

8. Acknowledgement of all Amendments, if applicable

The Government want to ensure that all quotes are timely received. The Government recommends that offerors e-mail their proposals to all three of the Government personnel identified in the solicitation (See pages 45 – 46 of the solicitation).

Page 3 of 4 RFQ Attachment 3 – Pre-Solicitation Checklist

Checklist:

Page/ Atch

Checklist Item Reference Offeror To-Do For Offeror to Check

Remarks

1 SF1449 Block 12 Fill in the Discount Terms.

1 SF1449 Block 17a Fill in the CAGE Code and Offeror’s Address.

1 SF1449 Block 17b Check if there is a Remittance Address.

1 SF1449 Block 30a Insert offeror’s Signature.

1 SF1449 Block 30b Type or print Name and Title of the Signatory.

1 SF1449 Block 30c Insert Date.

20 Clause 52.209-11, Delinquent Taxes Complete checkmarks in the clause.

28 Clause 52.204-24 Representations Regarding certain Telecommunications and Video Surveillance Equipment

Complete checkmarks in the clause.

29 Clause 52.204-26 Covered Telecommunications Equipment

Complete checkmarks in the clause.

29 Clause 52.209-7 Information Regarding Responsibility Matters

Complete checkmarks in the clause.

30-43 Clause 53.212-3 Offeror’s Reps and Certs

Complete checkmarks in the clause. PLEASE FILL IN - EVEN IF THIS

INFORMATION IS ALSO IN SAM.

44 FAR 52.212-1, Paragraph 1.1. Provide the offer acceptance period of 180 days on the quote.

44 FAR 52.212-1, Paragraph 1.3. Obtain amendments from beta.SAM.gov and acknowledge receipt of the amendments.

44 FAR 52.212-1, Paragraph 1.4. Immediately notify the CO and the CS if the instructions contain an error, omission or are unsound.

45 FAR 52.212-1, Paragraph 2.1. Ensure the quote stays within the given page limitation

Page 4 of 4 RFQ Attachment 3 – Pre-Solicitation Checklist

45 FAR 52.212-1, Paragraph 2.1. Submit a Cover Letter on company letterhead identifying all enclosures. The title page shall show the RFQ#, the offeror’s name, address, telephone number and e-mail address

45 FAR 52.212-1, Paragraph 2.1.4 Follow this paragraph for text size and appearance and the page limitation of up to 10 pages

45 FAR 52.212-1, Paragraph 2.1.5 List the attachments with their names in the e-mail used to submit the quote

45 FAR 52.212-1, Paragraph 2.1.5 In case of issues with submitting the quote, contact the CO and the CS.

45 FAR 52.212-1, Paragraph 2.4 Provide a DUNS#, CAGE Code, and ensure registration in PIEE

46 FAR 52.212-1, Paragraph 3.2.

Technical Subfactor 1

Mark the appliances you can provide in each category listed in Attachment 1.

See Attachment 1.

46 FAR 52.212-1, Paragraph 3.3.

Technical Subfactor 2

– Past Experience

Provide proof in delivering large quantities of appliances (at least 100) to locations in Europe within 60 calendar days during the last 3 years.

For the required information, see subparagraphs a. through h.

46 FAR 52.212-1, Paragraph 3.4.

Technical Subfactor 3

– Spare Parts

Mark either “Yes/No” for the spare parts/warranty call statements in the tab “Subfactor 3 - Spare parts” of Attachment 1.

See Attachment 1 – Tab “Subfactor 3 – Spare Parts”

46 FAR 52.212-1, Paragraph 3.5.

Technical Subfactor 4

- Warranty

Mark either “Yes/No” for the warranty statement in the tab “Subfactor 4 - Warranty” of Attachment 1.

See Attachment 1 – Tab “Subfactor 4 – Warranty”

46 FAR 52.212-1, Paragraph 4 Ensure the representations and certifications are completed in SAM.

47 FAR 52.212-1, Paragraph 4.4 Provide the name, title and telephone number of the POC that can make decisions on the proposal and can obligate the offeror contractually.

47 Clause 52.223-22, Public Disclosure of Greenhouse Gas Emissions

Complete checkmarks in the clause.

Atch 1 RFQ Attachment 1 – Condensed Summary

Fill in all cells shown in purple. Either fill in Yes or No. No prices.

Atch 2 RFQ Attachment 2 – Company Identification

Fill in the requested information.