Request_for_Quote.pdf

COMBINED SYNOPSIS/REQUEST FOR QUOTE:

RAF Lakenheath Building 1400 Electronic Security System

RFQ DUE NOT LATER THAN: DATE: 31 July 2017 TIME (EST): 1400 hrs Central European Time

ATTN: Katie Davidson, Contracting Officer and Charlotte Montoya, Contract Specialist BY EMAIL TO katie.davidson@us.af.mil and charlotte.montoya.1@us.af.mil

Reference #: FA5641-17-T-0005

POC Phone: 001-49-631-536-6076 TECHNICAL REP: Mr. Andrew Hernandez

The contractor is required to deliver; install; provide; all items in accordance with: Statement of Need;

Statement of Work (SOW); List of Materials; Item Description.

All labor, materials, machines and tools required in performance of the contract shall be provided by the contractor.

NOTE: A SITE-VISIT IS REQUIRED IN ORDER TO PROVIDE A QUOTE, INCLUDING TECHNICAL

DRAWINGS AND DETAILED LIST OF ITEMS. Date: Time:

Please provide the names of individuals attending the site visit and if they need to be signed in.

Price provided should be without Value Added Tax and include currency quoted.

INCLUDING DELIVERY: FOB Destination: See SOW for details Government Pick-up Other___________________________________

DELIVERY: DELIVERY: NLT: Eight (8) Months ARO

PERIOD OF PERFORMANCE:

DUNS #: CAGE CODE:

Tax ID #:

SAM REGISTERED: YES NO DISCOUNT TERMS:

WARRANTY:

COMPANY NAME/ADDRESS / STAMP:

REMIT TO ADDRESS (IF APPLICABLE):

NAME: TITLE: SIGNATURE:

For further information, please contact the below office:

764 SCONS/PKA

Unit 3187

APO AE 09094-3187

Ramstein Air Base, Bldg. 413, Rm 147 D-66877 Ramstein - Miesenbach

DSN 489-7159/6374

Commercial Tel. 001-49-631-536-6076/6374 Email to: katie.davidson@us.af.mil and charlotte.montoya.1@us.af.mil

CLIN

Description – Base Period (Delivery to be completed no later than eight (8) months after receipt of contract)

Quantity / Unit of

Issue

Unit Cost

Total Cost

Procurement and Installation

1 Lot will include the following:

Procurement, installation, and USAFE Phase 1-3 testing of Electronic Security System materials/equipment at RAF Lakenheath Building 1400 IAW attached SOW.

Qty: 1 Unit Pricing Arrangement: FFP

1 LO $ $

Required Reports and Notifications

IAW SOW paragraph 12

NSP NSP NSP

Operations Security (OPSEC) Requirements

IAW SOW paragraph 8.7

Qty: 1 Unit Pricing Arrangement: FFP

1 LO $ $

Total Price:

Prices must be without Tax

Request for Quotation: This combined Synopsis/RFQ is issued In Accordance With (IAW) the terms and conditions of FAR 5.203(a)(2) and FAR 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items and FAR 13.106-2, Evaluation of Quotations or Offers--as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Only electronic proposals will be accepted. E-mail submissions are subject to size and type restrictions (typically limited to less than two (2) megabyte in size and only non-executable attachments such as .doc or .pdf files) as well as any other appropriate network security measures. It is the offeror's responsibility to verify the e-mail was received and can be viewed with the contracting point of contact. This request includes both instructions to offerors and the evaluation criteria.

For questions regarding this RFQ, please contact the Contracting Officer, Ms. Katie Davidson at +49 631 536 6076 / katie.davidson@us.af.mil and the Contract Specialist, Ms. Charlotte Montoya at +49 631 536 6374 / charlotte.montoya.1@us.af.mil. All questions regarding the RFQ must be submitted via email and shall be received NLT 1400 hours Central European Time 7 July 2017.

Description: The United States Government intends to award only one (1) contract for procurement, installation and USAFE Phase 1-3 testing of ESS to meet AFI 31-101 requirements RAF Lakenheath Building 1400 ESS in accordance with this SOW. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to develop a 100% Installation Design Package

(IDP) and post-installation As-Built IDP, procurement of equipment/materials, installation, and 100% Space and Naval Warfare Systems Center (SPAWARSYSCEN) Atlantic System Operation and Verification (SOVT) / United States Air Force—Europe (USAFE) Phase 1 – 3 certification of installed Electronic Security System (ESS) component, as defined in this SOW, except for those items specified as government furnished services (GFS).

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (APRIL 2014) The offeror shall submit a quote in response to this RFQ as follows:

A. The offeror shall meet all the requirements for Building 1400 ESS at RAF Lakenheath as identified in RFQ Attachment 1, SOW dated 21 June 2017.

B. The offeror shall insert a unit price in US dollars, extended amounts for Contract Line Item Number (CLIN) 0001 as well as a grand total for total period of performance. If the offeror fails to provide an extended amount or if the total price and extended amount do not calculate correctly, the quoted unit price will take precedence. The amount proposed shall be rounded to the nearest US dollar. Quotes not submitted in the US dollar currency will not be considered for award.

C-1. The offeror shall describe their Technical Approach for accomplishing the tasking outlined in the SOW. This work requires a high degree of expertise focused in performing of ESS design and installation for critical facilities and/or assets at a USAFE location. The narrative response shall not exceed four (4) pages not including the title page and table of contents.

C-2. A minimum of one (1) example design of a past contractor engineered and installed system for an ESS facility installation. Contractor shall supplement statement with OEM certifications (SOW Paragraphs 5.6, 5.9, 9). Design does not count toward page count. A one (1) page introductory narrative is permitted to accompany this design. Neither the introductory narrative nor the design counts toward page count.

C-3. A staffing plan with organizational chart in order to provide the needed manpower for this tasking including Security Clearances and who will be performing what duties (SOW Paragraphs

5.4 - 5.7, 5.9, 6 and 9). Staffing plan with organization chart does not count toward page count.

A one (1) page introductory narrative is permitted to accompany this staffing plan with organizational chart. Neither the introductory narrative nor the staffing plan with organizational chart counts toward page count.

D. Unit prices shall be valid for 365 days from date of proposal submissionaward with actual delivery of each item ordered to be identified within the initial contract award.

E. Quotes shall be provided in accordance with the SOW, dated 21 June 2017.

The quotes must provide a completed, signed copy of page one (1) of this RFQ and any forthcoming Amendments, and the Firm Fixed Price (FFP) cost for performance of all CLINs.

F. SUBMIT QUOTES VIA EMAIL TO: Katie Davidson, Contracting Officer, and Charlotte Montoya, Contract Specialist, at katie.davidson@us.af.mil and charlotte.montoya.1@us.af.mil.

The Government does not guarantee retrieval or evaluation of any quote not submitted via email to the POCs above. As stated on the cover page, quotes are due no later than 5 July 2017, 1400 Central European Time.

52.212-2 - Evaluation -- Commercial Items (October 2014)

A. The Government will award a FFP contract resulting from this RFQ to the only one responsible offeror whose offer conforming to the RFQ will be most advantageous to the Government. The basis of this evaluation will be Lowest Price Technically Acceptable. The following factors will be used to evaluate offers:

The evaluation process shall proceed as follows:

Step 1 – The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest Total Evaluated Price (TEP) IAW Factor 2 below.

Step 2 – The lowest priced proposal will then be evaluated for technical acceptability. If at any point during the technical evaluation, the offeror is determined unacceptable, the evaluation will proceed to the next lowest priced offeror. If the lowest priced offeror is technically acceptable, the Government reserves the right to award without further evaluation. Based on the price analysis technique contained in FAR 15.404-1(b)(2)(i), the Government reserves the right to review or evaluate additional offerors’ proposals solely to assist in determining price reasonableness. Award will be made to the lowest priced technically acceptable offeror.

B. The Government may award without further explanations. However, the Government reserves the right to enter into a dialogue with the offeror at any time during the evaluation process.

The following factors shall be used to evaluate offers:

Factor 1 - Technical: The technical factor will be evaluated on an Acceptable / Unacceptable basis. Each rating is defined below.

RATING DEFINITION

Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

To be rated acceptable, the offeror’s Technical Approach must successfully demonstrate:

(i) An adequate Technical Approach for accomplishing the tasking outlined in the SOW.

The narrative response shall not exceed four (4) pages not including the title page and table of contents.

(ii) A minimum of one (1) example design of a past contractor engineered and installed system for an ESS facility installation. Contractor shall supplement design with OEM certifications (SOW Paragraphs 5.6, 5.9, 9). This example must be for work performed within the previous three (3) years of release of this solicitation, and must have been inspected and accepted by a Government entity. A one (1) page introductory narrative is permitted to accompany this design. Neither the introductory narrative nor the design counts toward page count.

(iii) A staffing plan with organizational chart which adequately provides adequate manpower for this tasking including Security Clearances and who will be performing what duties (SOW Paragraphs 5.4 - 5.7, 5.9, 6 and 9). A one (1) page introductory narrative is permitted to accompany this staffing plan with organizational chart. Neither the introductory narrative nor the staffing plan with organizational chart counts toward page count.

Factor 2 - Price: An offeror’s proposed price will be determined by multiplying the UNIT PRICE by the Government provided quantity for each required service to confirm the AMOUNT.

(i) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies as submitted by the offeror.

a. Obviously misplaced decimal points will be corrected;

b. If there is a discrepancy between unit price and extended amount, the unit price will govern; the Government will utilize the unit price and will correct any errors in the extension of unit price.

c. Apparent errors in extended prices per CLIN will be corrected.

Clauses by Reference: The following clauses will be included in the resulting contract:

52.204-2 Security Requirements 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-3 Offeror Representations and Certifications – Commercial 52.212-4 Contract Terms and Conditions -- Commercial Items 52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders--Commercial Items (Deviation) 52.213-2 Invoices 52.223-18 Encouraging Contractor Policies To Ban

Text Messaging While Driving

AUG 2011

52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013 52.232-8 Discounts for Prompt Payments 52.232-11 Extras 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP

252.204-7000 Disclosure of Information 252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7004 Alternate A, System for Award Management 252.204-7005 Oral Attestation of Security Responsibilities 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls (DEVIATION 2016-O0001)(October 2015) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting (DEVIATION 2016-O0001)(October 2015) 252.211-7003 Item Unique Identification and Valuation (Mar 2016) 252.222-7007 Representation Regarding Combating Trafficking in Persons 252.223-7008 Prohibition on Hexavalent Chromium JUN 2013 252.225-7012 Preference for Certain Domestic Commodities AUG 2016 252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.247-7023 Transportation of Supplies by Seas – Basic APR 2014 252.229-7001 Tax Relief 252.229-7006 Value Added Tax Exclusions (United Kingdom) 252.229-7008 Relief from Import Duty (United Kingdom) 252.229-7009 Relief from Customs Duty and Value Added Tax on Fuel (Passenger

Vehicles) (United Kingdom) 252.229-7010 Relief from Customs Duty on Fuel (United Kingdom) 252.222-7002 Compliance with Local Labor Laws (Overseas) 252.246-7000 Material Inspection and Receiving Report 5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

Clauses in Full Text:

DFARS 252.232-7006 Wide Area Workflow Payment Instructions

(a) Definitions. As used in this clause—

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c)WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Place of Performance

(3) Document routing. The Contractor shall use the information in the Routing

Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC 678900 Issue By DoDAAC FA5641 Admin DoDAAC FA5641 Inspect By DoDAAC F1F1A1 Ship To Code F1F1A1 Ship From Code N/A

Mark For Code N/A Service Approver (DoDAAC) F1F1A1 Service Acceptor (DoDAAC) F1F1A1 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system;

Contracting Officer: katie.davidson@us.af.mil Contract Specialist: charlotte.montoya.1@us.af.mil

Technical Point of Contact: Andrew.p.Hernandez10.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Defense Finance and Accounting Service (DFAS) - Europe, ATTN: Limestone, Kleber Kaserne, dfaseucs@dfas.mil, phone: +49-631-411-6529/6383 764 SCONS/PKA, katie.davidson@us.af.mil

(2)For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

AFFARS 5352.201-9101 Ombudsman

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, paragraphs

7.4.2. Issuing Restricted Area Badges, 7.9. Unescorted Entry to Restricted Areas -- Single Badge System and 7 .15 Controlled Area Access.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

LOCAL BASE ACCESS Contractor Access to Air Force Installations

UNITED KINGDOM BASE ACCESS

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) In addition to the access documentation requirements listed below, the contractor shall submit a written request on company letterhead with a copy to the unit responsible for contract oversight (Contracting Officer Representatives), with a copy to the contracting officer, listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes.

The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license (with picture), current vehicle registration, valid vehicle insurance certificate, and current MOT and Road Tax disk to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of Clause)

Attachments to this RFQ:

Attachment 1 Statement of Work 22 May 2017 17 Pages Attachment 2 RAF Lakenheath 03 Mar 2017 01 Page Building 1400 IDS Room Layout Attachment 3 Department of Defense Form 254, TBD 02 Pages Contract Security Classification Specification Attachment 4 DD 254 Continuation of Block 1 TBD 02 Pages