FA561326Q0026_COMBO-SOLICITATION_FY25 USAFE CRFS Software Support.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

16 April 2026

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA561326Q0026

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 541519, Other Computer Related Services

SET-ASIDE: Unrestricted

SUBJECT: FY25 USAFE EVRS CRFS Software Support (Base + 4 Options)

RESPONSE DATE: 27 April 2025 at 4:00 PM Central European Time (CET)/10:00AM Eastern Standard

Time

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Overhaul required for Department of War (DoW) application effective 01 Feb 2026. See

Revolutionary FAR Overhaul (RFO) at the weblink: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide. Also included are Revolutionary Defense Federal Acquisition Regulation Supplement (R-

DFARS) effective 18 March 2026, and the Department of the Air Force (DAF) Contracting Compass which supersedes the DAF Federal Acquisition Regulation Supplement (DAFFARS) effective 18 March 2026.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

Only Quotes in USD will be accepted.

CLIN Description Qty Unit of issue

Unit Price Extended

Price

0001 4-Month RFeye Node Software Support Service

Renewal from effective date of award (Target PoP: 01

May 2026 – 07 September 2026) – please pro-rate software support if required.

Qty of RFeye Nodes: Up to 27 pieces

Software support must cover CRFS, Inc. Brand RFeye

Nodes

See Attachment 2 – USAFE RFeye Node Asset List

4 MO $ $

1001 Option Period 1 (In accordance with (IAW) FAR

52.217-9)

12-Month RFeye Node Software Support Service

Renewal from effective date of award (Target PoP: 08

September 2026 – 07 September 2027)

12 MO $ $

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

Qty of RFeye Nodes: Up to 63 pieces

2001 Option Period 2 (IAW FAR 52.217-9)

September 2027 – 07 September 2028)

Qty of RFeye Nodes: Up to 68 pieces

3001 Option Period 3 (IAW FAR 52.217-9)

September 2028 – 07 September 2029)

4001 Option Period 4 (IAW FAR 52.217-9)

September 2029 – 07 September 2030)

TOTAL COST $

The Government reserves the right to reject any quotations received after the suspense above.

This will be a firm-fixed price contract with multiple Contract Line Item Numbers (CLINs). Please provide pricing for the CLINs in order to be deemed technically acceptable. Pricing for the above items shall include required delivery to Ramstein, Germany. All submitted quotes must remain valid for 180 days from close of the RFQ.

4. Vendor Information

Vendor Name: Tax ID:

BPA Number: UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using the resources below:

https://sam.gov

Non- U.S. companies (CAGE code information): http://www.dlis.dla.mil/nato_poc.asp

5. Shipping and Delivery Information:

Delivery Date: (see CLINS 0001 - 4001 in Para 3 of this solicitation)

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

6. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation as well as completion of See Attachment 2 – USAFE RFeye Node

Asset List. This Attachment provides the Government a clear review of pricing per unit within specific period of performance.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide for a technical description of the software support services provided confirming that the

Offeror and supporting quote supports CRFS, Inc. brand RFeye Nodes. This technical description shall be offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

This may include software/product literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation—Commercial Products and Commercial Services- ADDENDUM

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be based on all, some, or none and best value to the Government.

Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this RFQ as appropriate. Only Software Support Services through CRFS, Inc. This https://sam.gov/ http://www.dlis.dla.mil/nato_poc.asp software must originate from CRFS to ensure compatibility with the existing sytem/RFeye Nodes.

CRFS, Inc. is the only responsible source and no other supplies or services will satisfy agency requirements. All items must include a manufacturer's warranty and be stated in their quote, if applicable. The Government intends to award without discussions but reserves the right to enter discussions with offerors as deemed appropriate by the Contracting Officer. The Government reserves the right to conduct interchanges with offerors as deemed appropriate by the Contracting Officer. The following factors shall be used to evaluate offers:

i. Price

ii. Acceptability IAW Solicitation

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

d. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will evaluate quotes starting from the lowest priced offer until at least two proposals are found “acceptable” from a technical standpoint. The technically acceptable

Offeror’s past performance will then be validated using the Government’s logistical

Award will then be made to the lowest priced, acceptable offeror. If only one “acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the

System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Offeror Representations and Certifications—Commercial Products and Commercial Services applies to this acquisition. No addenda to this clause.

11. Additional clauses and provisions applicable to this solicitation and resulting award are listed further in this

Combined Synopsis/Solicitation Document.

12. Provisions and Clauses by Full Text:

a. FAR 52.217-5 Evaluation of Options. Except when it is determined in accordance with FAR

17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

b. 52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.203(g), insert a clause substantially the same as the following:

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1590 days overall.

(End of clause)

c. 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

d. 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

14. Submit offer via email to Aubreeana Taylor at aubreeana.taylor@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

15. A Response to this RFQ must be received via e-mail no later than 27 April 2025 at 4:00 PM Central

European Time (CET)/10:00AM Eastern Standard Time. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

16. Please send any questions to the emails provided for information regarding this solicitation no later than

3:00 PM CET/9:00AM EST on 22 April 2026.

AUBREEANA TAYLOR, USAF

CONTRACTING OFFICER

ATTACHMENTS:

Attachment 1 – Clauses and Provisions

Attachment 2 – USAFE RFeye Node Asset List

Attachment 3 – Brand-name J&A (Redacted) mailto:aubreeana.taylor@us.af.mil