RFQ Combo Solicitation FA561325Q0045.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

16 September 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA561325Q0045

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 423450, Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers SET-ASIDE: Unrestricted

SUBJECT: A2S Hand Held X-Ray Device Nighthawk (brandname or equal)

RESPONSE DATE: 23 September 2025 at 2:00 PM Central European Summer Time (CEST)

DESCRIPTION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06, effective date 27 August 2025, Defense Federal Acquisition Regulation Supplement (DFARS) change effective 17 January 2025, and the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change effective 16 October 2024.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

Only Quotes in USD will be accepted.

CLIN Description Qty Unit of issue

Unit Price Extended Price

0001 Hand Held X-Ray Device Brand-name or equal meeting the form, fit, and function of:

Brand: NIGHTHAWK BTX (Backscatter X-Ray Scanner) Model No: NHBTX-140W7A

General Specifications

• Weight: Nighthawk approx. 4.5 kg

• Dimensions: approx. 26.5 x 28.2 x 19.9 cm (L x W x H)

• X-ray source: 5W, 140 keV

• Display: Transreflective 720 x 1,280 pixel color touch screen 6 inch LCD

• Scanning speed: 15 to 30 cm per second

• built-in macro camera and photo light

• Battery operated (4+ hours typical duty cycle)

• English user interface

Deliveries

• X-ray scanner Nighthawk BTX

• 2 lithium-ion batteries

1 Each $ $

• Battery charging station

• Power adapter for charging station l USB cable

• Shoulder strap

• Test frame for system check

• Operator's manual on CD

• Carrying/rolling case

0002 TRAINING

The half day training course performed in English language will conclude the following (classroom training):

• Safety briefing for x-ray safety

• Operation of the system

• Handout in English language

The number of trainees should be 6-8 persons maximum.

The training will be conducted on Ramstein Air Base, Germany.

1 LOT $ $

0003 Direct Shipping & Handling to RAB, Germany 1 LOT $ $

TOTAL COST $

- Vendors shall specify if authorized as a reseller of Hand Held X-Ray Device NIGHTHAWK BTX or equivalent.

- Vendors shall identify if they are current BPA holders with the Federal Government.

- Vendors shall identify if standard warranty is included for applicable items and/or applicable servicing.

- Vendors must provide Direct Shipping to Ramstein Air Base, Germany for applicable items within the above referenced.

The Government reserves the right to reject any quotations received after the suspense above.

This will be a firm-fixed price contract with multiple Contract Line Item Numbers (CLINs). Please provide pricing for the CLINs in order to be deemed technically acceptable. Pricing for the above items shall include required delivery to Ramstein, Germany. All submitted quotes must remain valid until 30th September 2025.

4. Vendor Information

Vendor Name: Tax ID:

BPA Number: UEI:

Quoted By: CAGE:

Title: Business Size:

Phone: Delivery (In days) :

Email: Discount Terms:

Warranty:

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using the resources below:

https://sam.gov

Non- U.S. companies (CAGE code information): http://www.dlis.dla.mil/nato_poc.asp

5. Shipping and Delivery Information:

Delivery Date: 45 days ARO Delivery: FOB Destination Ramstein Air Base

GERMANY

Exact shipping details TBD

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

6. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition – ADDENDUM

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide for a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation--Commercial Items applies to this acquisition -- ADDENDUM

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be based on all, some, or none and best value to the Government.

Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this RFQ as appropriate. Only new equipment will be accepted. Re- manufactured or grey market items will not be accepted. All items must include a manufacturer's warranty and be stated in their quote. The Government intends to award without discussions but reserves the right to enter discussions with offerors as deemed appropriate by the Contracting Officer. The Government reserves the right to conduct interchanges with offerors as deemed appropriate by the Contracting Officer. The following factors shall be used to evaluate offers:

i. Price

ii. Acceptability IAW Solicitation Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

https://sam.gov/ http://www.dlis.dla.mil/nato_poc.asp

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

c. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will evaluate quotes starting from the lowest priced offer until at least two proposals are found “acceptable.” Award will then be made to the lowest priced, acceptable offeror. If only one “acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items is included in this solicitation.

The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

11. Additional clauses and provisions applicable to this solicitation and resulting award are listed further in this Combined Synopsis/Solicitation Document.

12. Provisions and Clauses by Full Text:

52.225-17 Evaluation of Foreign Currency Offers.

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://comptroller.defense.gov/Portals/45/documents/fcfr/May_2025.pdf in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference.

https://comptroller.defense.gov/Portals/45/documents/fcfr/May_2025.pdf

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

52.204-26, Covered Telecommunications Equipment or Services-Representation

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does,

□ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

14. Submit offer via email to A1C Brendan O’Brien at brendan.obrien.13@us.af.mil, DSN: 314-489-6863 and Silke Rößler at silke.roessler.1.de@us.af.mil , DSN: 314-489-8470. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 2:00 P.M. Central European Summer Time (CET) on 23 September 2025. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers.

It is the vendor’s responsibility to request and receive confirmation of quote receipt.

15. Please send any questions to the emails provided for information regarding this solicitation no later than 2:00

P.M. CEST on 22 September 2025.

mailto:brendan.obrien.13@us.af.mil mailto:silke.roessler.1.de@us.af.mil

SILKE ROESSLER, USAF

CONTRACTING OFFICER

ATTACHMENTS:

Attachment 1 – Clauses and Provisions