Atch 3 SOW 786 FFS 14 Jan 22.pdf

STATEMENT OF WORK (SOW)

FOR

HUMAN REMAINS MISSION

BIOHZARDOUS WASTE PICK-UP

AT

RAMSTEIN AB, BLDG 3334

14 January 2022

Prepared by: 786 FSS/FSOM

STATEMENT OF WORK

1. DESCRIPTION OF SERVICE

1.1 Description of Service. The Contractor shall provide qualified personnel, services, materials, equipment, supplies and facilities necessary to perform Pick Up Services and Disposal of Biohazardous Waste as a non-personal service in support of the 786th Force Support Squadron at Ramstein Air Base, Germany, in accordance with the terms and conditions of this Statement of Work. Therefore, the contractor, drivers and the transport vehicle must meet all current legal requirements for transporting, disposal, (temporary storage – if applicable- at the contractors approved storage site) and delivery of subject waste/waste categories to the final disposal facility.

1.2 Background. At Mortuary Affairs, Human Remains will be re-iced. Human Remains pouches will have to be wiped as well as the inside of the transfer case. Human Remains arrive through various times a day. The number of Human Remains that arrive, range from 0 to 7 within a month. The contractor shall dispose of everything that has been used to wipe up the liquids (for example cloth towels, gloves, bags that was previously used on the remains).

The contractor shall provide the removal services on an on-call basis.

2. SPECIFIC REQUIREMENTS

2.1. Pick-up and disposal of biohazardous waste (as defined per Para 3) shall be performed by the contractor in accordance within all applicable German laws and regulations governing the pick-up, transportation, handling, and disposal of hazardous waste.

2.2. The contractor shall deliver the required number of waste containers (requested and defined in Para5.2), which conform to the standards set by German laws and regulations for the containment of hazardous waste, to the locations specified in Para5.2. Upon pick-up of any biohazardous waste, when the container is contaminated, the contractor shall provide clean, empty containers in exchange.

2.3. All containers shall be labeled by the Government for correct usage within the facilities. Further labeling may be completed by the contractor to ensure compliance with German laws and regulations based on the generators identification of subject waste/waste categories.

2.4. All services as requested herein shall only be performed by qualified personnel, specially trained for the services required and in compliance with German laws.

2.5. For verification purposes with each pick-up, the contractor shall provide a delivery ticket (Begleitschein) to be signed by the responsible collector and the Government Point of Contact (POC). The Government POCs information will be provided with effective date of the Blanket Purchase Agreement (BPA). One copy of the delivery ticket shall stay with the vendor for billing purposes and one will stay with the Government POC for accounting purposes.

2.6. Upon final disposal of the hazardous waste, a copy of the delivery tickets, certifying lawful disposition or destruction of waste, shall be provided to the POC at the 786th Force Support Squadron/FSOM.

2.7. Information regarding Bundesamt fuer Gueterverkehr (BAG) regulation changes are to be communicated immediately to the 786th Force Support Squadron/FSOM.

3. BIOHAZARDOUS WASTE ITEM

Hazardous waste specific to the re-icing mission environment consists of, but is not limited to the following:

Infectious/Biological waste (regular containers for hazardous/infectious waste) such as body fluids that result from re-icing of Human Remains, wipes, cloth towels, gloves and bags.

4. HISTORICAL WORKLOAD DATA:

Number of pick up services: Approximately 1 per year.

5. PERFORMANCE SPECIFICS

5.1. The contractor shall provide a pick-up day and time to the POC within three (3) working days of each phone call (on-call basis) requesting pick up, after the effective date of this BPA and upon any subsequent changes.

5.2. The contractor shall provide the required number and type of clean and empty waste containers to the location listed below within three (3) working days after effective date of this BPA:

Pick-up Points

Container

Quantity/capacity/type Pick-up frequency

721 APS/Special Handling

Biohazardous Waste Accumulation Point

Main Gate Bldg 3334

Ramstein AB

• 1 each container for Infectious Waste

• Upon request from POCs;

approximately once a year

5.3. The contractor shall weigh the waste at pick-up, using their own scales. The weight shall be included on the delivery and pick-up slips provided to the 86th Medical Group. The weighing may either be conducted by use of special contractor vehicle with gauged scale at the pick-up location or at the final disposal site. If weight is established at the final disposal site, the value determined by use of uncalibrated scales at the pick-up location will serve as preliminary value only. Invoicing shall be based on final value ascertained by gauged scales

5.4. Pricing will be determined by KG and transportation lump sum cost according to negotiated price list.

Additional price for chemist/ chemical specialist and additional transportation cost for laboratory transportation (4.2a) is also listed in the pricing list.

6. WORKING HOURS

6.1. All services shall be performed during normal work hours between 0700 hrs and 1600 hrs, Monday through Thursday and between 0800 hrs 1400 hrs on Friday. Pick-up shall not be scheduled on German or American holidays.

6.2. American Holidays are set as follows:

List of US Holidays.

(1) 1 January New Year’s Day

(2) 3rd Monday in January Martin Luther King’s Day

(3) 3rd Monday in February Washington’s Birthday

(4) Last Monday in May Memorial Day

(5) 19 June Juneteenth

(6) 4 July Independence Day

(7) 1st Monday in September Labor Day

(8) 2nd Monday in October Columbus Day

(9) 11 November Veterans’ Day

(10) 4th Thursday in November Thanksgiving Day

(11) 25 December Christmas Day

6.3. Vendor’s representatives shall be able to communicate and understand English. All communication between contractor, customer and/or the contracting office shall be in English language in accordance with DFARS 252.225- 7041.

7. CONFORMANCE WITH ENVIROMENTAL MANAGEMENT SYSTEMS

The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

8. CONFORMANCE WITH ENVIROMENTAL REQUIREMENTS

8.1. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

8.2. The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base can be found at the EMS SharePoint Website. Link for the website can be provided upon request.

STATEMENT OF WORK