Atch 2 SOW Med Group 14 Jan 22.pdf

STATEMENT OF WORK (SOW)

FOR

CLINICAL AND INFECTIOUS HAZARDOUS WASTE PICK-UP

AT

RAMSTEIN AB, BLDG 2114 AND ADJOINING HAZARDOUS WASTE

ACCUMULATION POINT, BLDGS 2116, 2497, 3330, & 301

14 January 2022

Prepared by: 86 MDSS/SGSMF

STATEMENT OF WORK

1. GENERAL DESCRIPTION

The contractor shall provide pick-up and disposal of clinical hazardous waste for the 86th Medical Group, Ramstein Air Base (RAB), in accordance with the terms and conditions of this Statement of Work.. The contractor, their drivers and the transport vehicle must meet all current legal requirements for transporting, disposal, (temporary storage – if applicable- at the contractors approved storage site) and delivery of subject waste/ waste categories to the final disposal facility.

2. GENERAL REQUIREMENTS

2.1. Pick-up and disposal of clinical hazardous waste (as defined per Para 3) shall be performed by the contractor in accordance with all applicable German laws and regulations governing the pick-up, transportation, handling, and disposal of hazardous waste.

2.2. Pick-up and disposal of COVID-19 infectious hazardous waste shall be performed by the contractor in accordance with all applicable German laws and regulations governing the pick-up, transportation, handling, and disposal of hazardous waste.

2.3. The contractor shall deliver the required number of waste containers (requested and defined in Para 4.1), which conform to the standards set by German laws and regulations for the containment of hazardous waste, to the locations specified in Para 4.1. Upon pick-up of the full containers, according to the pick-up and delivery schedule (see Para 4.2.), the contractor shall provide clean, empty containers in exchange.

2.4. All containers shall be labeled by the 86th Medical Group for correct usage within the facilities. Further labeling may be completed by the contractor to ensure compliance with German laws and regulations based on the generators identification of subject waste/waste categories.

2.5. All services as requested herein shall only be performed by qualified personnel, specially trained for the services required and in compliance with German laws.

2.6. For verification purposes with each pick-up, the contractor shall provide a delivery ticket (Begleitschein) to be signed by the responsible collector and the Government Point of Contact (POC). The Government POCs information will be provided with effective date of BPA. One copy of the delivery ticket shall stay with the vendor for billing purposes and one will stay with the Government POC for accounting purposes.

2.7. Upon final disposal of the hazardous waste a copy of the delivery tickets, certifying lawful disposition or destruction of waste, shall be provided to the POC at the 86th Medical Group/SGSMF..

2.8. Information regarding Bundesamt fuer Gueterverkehr (BAG) regulation changes are to be communicated immediately to the 86th Medical group.

2.9. The contractor shall provide copy of the appropriate paperwork and forms required for controlled pharmaceutical waste, as listed in 3.1.c.

3. LIST OF CLINICAL HAZARDOUS WASTE ITEMS

3.1. Hazardous waste specific to the hospital environment consists of, but is not limited to the following:

a. Clinical/Infectious waste (regular containers for hazardous/infectious waste) for example:

(1) Laboratory waste, used needles, syringes, slides, tubes (plastic and glass), pipettes, reagent packs, chemistry reagents, body fluids, and containers for such culture plates, microbiology media plates, plastic discs containing serum/reagents, and collection swabs.

(2) Biological waste

(3) Sharps

(4) Chemical waste, for example disinfectants, chemical detector kits and agents, and water test kits/agents

(5) Soiled linen, for example gowns, wraps, and drapes

(6) Direct patient treatment supplies, for example bandages, gauze, and collection swaps

b. Dental waste and drugs (plastic containers with screw top)

c. Pharmaceutical waste and controlled drugs (containers with valve, old medication) for example:

(1) Outdated medication

(2) Sharps (clean).

(3) Narcotics, including:

(a) Xylenes ACS

(b) Phenol

(c) Thimerosol tincture

(d) Staining kits

(e) Methanol ACS

(f) Hexachlor emulsion

(g) Physostigmin saline injection

(h) Isoproteren HCL injection

(i) Clindamycin phos injection

(k) Neoplasma

d. Chemical waste for example:

(1) Oil

(2) Lubricants

(3) Lead waste

(4) Paint

(5) Acids

(6) Lye

(7) Bleach

(8) Resin contaminated alcohol

(9) Lab reagents, etc.

4. PERFORMANCE SPECIFICS

4.1. The contractor shall provide a pick-up schedule (day and time) to the POC within three (3) working days after effective date of this BPA and upon any subsequent changes.

4.2. The contractor shall provide the required number and type of clean and empty waste containers to the locations listed below within three (3) working days after effective date of this BPA:

Pick-up Points

Estimated amount of containers needed to be provided weekly a.

86th Medical Group Hazardous Waste Accumulation Point South of Bldg 2114 Ramstein AB

• 5 each with 120 ltr (hazardous/infectious waste)

• 2 each with 220 ltr (hazardous/infectious waste)

• 1 each with 120 ltr (w/valve, old medication)

• 1 each container for laboratory chemical waste;

to be collected on an on call basis b.

86th Medical Group/SGSL Laboratory Bldg 2114, Ramstein AB

• 2 each with 220 ltr (hazardous/infectious waste) c.

86th Medical Group/SGSD Pharmacy Bldg 2114, Ramstein AB

• 1 each with 120 ltr (w/valve, old medication) d.

86th Medical Group/SGD Dental Clinic Bldg 301, Ramstein AB

• 2 each with 120 ltr (hazardous/infectious waste)

• 1 each with 120 ltr (w/valve, old medication)

• 1 each with 60 ltr for laboratory chemical waste

(resin contaminated alcohol);

to be collected on an on call basis e.

86th Medical Group/SGPW Aeromedical Staging Facility Bldg 2116, Ramstein AB

• 1 each with 120 ltr (hazardous/infectious waste) f.

86th Medical Group/SGSM, RAB Medical Warehouse Bldg 2497, Ramstein AB

• 4 each with 120 ltr (w/valve, old medication)

• 2 each with 800 ltr ASP (old medication)

• 1 each container for laboratory chemical waste;

to be collected on an on call basis

4.3. The contractor shall weigh the waste at pick-up, using their own scales. The weight shall be included on the delivery and pick-up slips provided to the 86th Medical Group. The weighing may either be conducted by use of special contractor vehicle with gauged scale at the pick-up location or at the final disposal site. If weight is established at the final disposal site, the value determined by use of uncalibrated scales at the pick-up location will serve as preliminary value only. Invoicing shall be based on final value ascertained by gauged scales.

4.4. Pricing will be determined by KG and transportation lump sum cost according to negotiated price list.

Additional price for chemist/ chemical specialist and additional transportation cost for laboratory transportation (4.2.a.) is also listed in the pricing list.

4.5 . Additional pick up points within the scope of the requirements as stated in Section 2 and Section 3 of this SOW may be added if required.

5. WORKING HOURS

5.1. All services shall be performed during normal work hours between 0700 hrs and 1600 hrs, Monday through Thursday and between 0800 hrs 1400 hrs on Friday. Pick-up shall not be scheduled on German or American holidays.

5.2. American Holidays are set as follows:

List of US Holidays.

(1) 1 January New Year’s Day

(2) 3rd Monday in January Martin Luther King’s Day

(3) 3rd Monday in February Washington’s Birthday

(4) Last Monday in May Memorial Day

(5) 19 June Juneteenth

(6) 4 July Independence Day

(7) 1st Monday in September Labor Day

(8) 2nd Monday in October Columbus Day

(9) 11 November Veterans’ Day

(10) 4th Thursday in November Thanksgiving Day

(11) 25 December Christmas Day

6. Vendor’s representatives shall be able to communicate and understand English. All communication between contractor, customer and/or the contracting office shall be in English language in accordance with DFARS 252.225- 7041.

7. Conformance with Environmental Management Systems. The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions.

In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

8. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base can be found at the EMS SharePoint Website. Link for the website can be provided upon request.