Attachment 5 Base Access SR03.docx

SR-3 BASE SECURITY REQUIREMENTS

The Contractor shall comply with the IAF's Base security requirements with respect to employees as detailed in following document.

A. General Security Requirement

1. The Contractor shall identify sufficient personnel to serve as Liaison Officers, Escort Liaisons and construction guards to perform the duties required within this SR-03. These personnel shall be Israeli citizens who have completed their Israeli Defense Force (IDF) service and shall be approved by the Base Security Officer through the Contracting Officer or their Representative (COR). The Contractor and escort Liaisons shall also be from the managerial echelon of the Contractor.

2. The entire project will be executed within an IAF base, which is an active base that will continue with routine activities throughout execution of the project.

3. It is forbidden under any circumstances to enter the base with weapons and any cameras including any cell phones having the capability to take photographs to include smart phones or similar devices, unless approved by the base security and the COR.

4. The Contractor shall coordinate any request to photograph the project work site with the COR with approval at the discretion of the Base authority.

5. The collection of information of any type whatsoever related to base activities is prohibited.

6. It is forbidden for contractor’s workers to make any personal contact with soldiers in the base.

7. The construction site will be monitored by IAF base cameras for security matters 24/7.

8. Works outside of security site fence and/or any action that might influence base facilities shall be coordinated by the Contractor with the COR and base Headquarters 21 calendar days before the activity date.

9. Security reviews and exercises will be performed occasionally by the Project Security Officer in order to test and monitor the implementation of the security instructions. Some of the reviews will be coordinated in advance and some will be spot checks and readiness exercises for the security system.

10. Work days and hours of activity at the site:

a. Work hours during workdays of Sunday through Thursday including intermediate days of Succot and Passover (but not holiday eves) shall be as follows:

i. Start of work: 07:00

ii. End of work: 19:00

iii. Base exit and work on site between 19:00 and 06:30 must be coordinated in advance for approval of the COR and base security representative

b. Workdays on Fridays, holiday eves, fast days shall be as follows:

i. Start of work: 07:30

ii. End of work: Two hours before sunset

iii. Work on Fridays must be coordinated in advance for approval of the COR and base security representative

c. Requests for off-hour work:

i. Written requests shall be submitted 14 workdays in advance for approval of the COR and base security representative.

ii. The request will be approved 48 hours prior to the requested date.

iii. Off-hour work between 19:00 and 21:00 will often be approved, as long as the request is submitted and approved within the requirements defined in this section. Exit from the base after 21:00 will require additional justification for approval.

iv. iv. The Contractor shall include all costs of off-hour work in the base bid proposal.

v. v. When weather dictates, night work to place concrete will not be unreasonably denied, as long as the request is submitted and approved within the requirements defined in this section.

vi. vi. Other off hours work required to maintain or recover schedule may be approved at the discretion of base security and the Contracting Officer, subject to base operational considerations and proper notice.

B. Base Entrance Permission:

Access to the base is controlled by the Government of Israel (GOI). The Government of Israel, acting in its sovereign capacity retains all rights to refuse or inhibit access of any employee or the access of any group of employees

1. The Air force base is a restricted site and access for all Contractor workers to the base will be according to the following criteria:

a. Entrance to the site is only by approval by name and ID.

b. The contractor shall submit to the GOI, a list of names of the workers that he intends to employ at the work site, including all the required personal details and duration of working period on the site, no later than four (4) weeks before the contractor intends to employ them at the site.

c. A delay of more than four weeks in obtaining entrance approval for a worker of the contractor shall not be a reason for any financial claim, except extension of the performance period accordingly.

d. Only employees whose names have been approved by the base security office or GOI may enter the site.

e. Workers whose access is approved shall be provided with approval by name for the required performance time.

f. For internal IAF matters all the workers (defined as those requiring at least 2 consecutive weeks working period) maybe requested to be photographed and finger printed.

g. During performance at the site, the contractor and his workers are subject to the security requirements of the Base to include any changes publicized from time to time by the Base authorities.

h. Base access of the Contractor's and employees' vehicles is forbidden except for the Prime contractor’s key personnel as defined in the Contract and Foremen who will be approved by base security. Workers shall be transported by the approved vehicles only and not by their own vehicles from the base gate to the project site.

i. Entering the base shall be through the main gate only and the contractor shall install directional signs according to the base definition.

C. Israel Base Security Requirements - All Employees

1. The Contractor performing the works shall sign a secrecy obligation document, according to which the Contractor agrees to fulfill all these present field security instructions, as well as their commitment to continue to abide by the base HQ ongoing security instructions as they arise, in order to maintain the required security posture.

2. The GOI retains all rights to stop the Contractor’s work if it does not comply with the field security instructions set forth in this documeent.

3. At the end of the fourth week of every month the contractor shall submit an updated list of all workers, visitors and suppliers that were approved by the base security officer and not intended to work in the base any more for the upcoming month to the COR.

4. The employees clothing shall be uniform working clothes (not military/police/border police of any kind), while wearing a reflective vest with the Contractor's name and logo on it.

5. For the matter of entry and exit of all workers, approved according Israel Base Security Requirements (Employment of Non-Israeli Employees Section), material trucks and visitors that do not have an entry permit, the GOI will approve a Contractor liaison to escort them from the gate to the work site and back. The liaison shall be an Israeli citizen (who has completed their IDF service) from managerial echelon of the Contractor.

6. The contractor shall appoint a guard (or multiple construction guards as required by this paragraph) that will be on-site for every project and will prevent any construction employees from leaving the construction fenced area and will escort any employee that has to leave the fenced area for any construction activity. The guard will be on site every working day from the time that the employees are arriving in the morning until the employees are leaving at the end of the day .The guard shall not have any other assignments on site. All construction guards shall comply with SR-03 paragraph A.1.. The contractor shall submit the guard's documents for Base approval through the Contracting Officer or their representative.

7. The contractor shall define 6 people from the management team on his behalf to have a security debrief, so they could escort all the other workers and transportations from the gate to the site and from the site back to the gate.

8. Arrival and exit to and from the fenced work site shall be accomplished in a group only.

9. No overnight stay at the Base construction site will be permitted. The Contractor shall verify that after working hours no employee is left on site.

D. Israeli Base Security Requirements- Access of Non-Classified Employees

1. The access of all non-Israeli employees from any country having diplomatic relations with Israel may be allowed. We do not warrant the availability of labor from these countries nor do we give assurance that individuals or group of individuals will be granted access.

2. The Contractor shall submit to the GOI a list of his permanent employees, enclosing their pictures. Each morning, upon arrival to the site, the employee will be inspected at the site gate by the base HQ representative according to this list, and then shall be accompanied by the Contractor’s Escort Liaison (refer to Israel Base General Security Requirements Section, paragraph C.5 above) up to the work site. The employees shall leave their passports at the gate upon arrival, and shall pick up their passports at the gate upon leaving at the end of the workday.

3. The Government of Israel acting in its sovereign capacity retains all rights to refuse or inhibit access of any employee or the access of any group of employees.

4. The following are conditions set forth for the employment of non-Israeli employees in Israel base areas:

a. A liaison on behalf of the Contractor, serving as liaison officer between the Contractor and the Contracting Officer or their representative, shall be present on site during the employees’ stay on site. This person shall be an Israeli citizen who has completed their Israeli Defense Force (IDF) service, and shall have the approval of the field security.

b. During work hours, all employees shall stay at the construction site only. No exit or entrance to the site shall be allowed during work hours except for material supply trucks.

c. The Contractor shall supply his employees with all necessary services through the work site areas.

E. Traffic in the Base to the Worksite Area

1. Entry and exit to and from the base shall occur on a route defined for this purpose only from the north main gate; travel outside of this route is prohibited; travel on foot on the access road from the base gate to the work compound is prohibited.

2. The entry and exit of all types of personall shall be by escort from a Contractor liaison person from the gate to the work site and back to the base gate. The liaison person shall be an Israeli citizen who comply with the following criteria:

a. This person shall be an Israeli citizen who has completed their Israeli Defense Force (IDF) service, and shall have the approval of the field security officer.

b. Have undergone security training by the Base Security Officer.

c. Have undergone road safety training by the Base Road Safety Coordinator.

d. An escort certificate has been issued to him.

3. It is hereby emphasized that the accompaniment shall be performed along the approved access route.

4. Entry onto Base operational areas is prohibited:

a. Passage of equipment on and crossing of runways, taxiways and operational roadways is prohibited under all conditions. If the necessity for crossing these runways, taxiways, or operational roadways arises, the Contractor shall obtain receipt of all safety instructions for crossing them from the COR and Base Security Officer and Base Road Safety Coordinator and must appoint a person on its behalf who shall be responsible for maintaining and implementing all of the Base's instructions in this matter.

b. The Contractor shall coordinate and receive approval from the COR for routes by which it will be able to travel to the various work sites, including their preparation, at its expense.

c. The authorized Base Command reserves the right to periodically modify travel routes, to replace them with others or to close them entirely (with alternate route approval provided), as coordinated with the COR.

F. Project Area Boundaries and Fencing of the Site

1. The construction site shall be separated from the close military installations by means of a solid tight fence a minimum of 2.0 meters high vertically with an additional 90 cm at the top angled into the site at 45 degrees. The fence shall be suspended on steel posts that shall be anchored on concrete bases in the ground. The vertical and the angled portion shall both be covered using a minimum of 0.6 mm thick galvanized corrugated metal sheets with no gaps or openings. The bolts fastening the metal sheet to the bearing frame shall be attached from the inside. The Contractor shall be responsible for the design, stability and maintenance of those fences during the entire construction period.

2. The fenced area shall have one gate, six (6) meters wide, only for both entering and exiting the site.

3. The entry gate into the fenced and monitored compound shall be manned at all times of its operation by a representative of the Prime Contractor.

4. The final plan and location of fence and gates will be submitted by the contractor to the COR for base authority approval.

5. It is hereby emphasized that lodging at the worksite will not be permitted.

6. At the close of each workday, the contractor’s representative shall perform a clearance check and verify that no workers remain at the site.

7. The Contractor shall supply his employees with all necessary services through the work site areas.

8. During work hours, all employees shall stay at the construction site only.

9. It is forbidden for any vehicle of any contractor representative to be outside of construction site fence.

10. The Base Administration and any other body representing the base shall not be responsible for the Contractor's equipment or guarding the sites. Securing of the project areas is the sole responsibility of the Contractor.

11. The Contractor may mobilize only within areas approved for it in accordance with a mobilization plan to be submitted, in which the Contractor must present a mobilization map for the entire project compounds. The map shall be submitted for approval to the COR and base security personal.

12. Works in the project compound shall begin only after its approval by the COR.

G. Obligations and Restrictions Imposed on Workers at the Site

1. The contractor shall not make any contact whatsoever with those serving on the base; this includes a prohibition of the pickup and transport of soldiers.

2. A valid ID card shall be carried at all times (one or more of the following certificates: an Israeli ID card, a passport or Israeli driver's license, AFB entrance approval). Contractor employees One shall identify themselves and present an ID certificate when so requested by any military personnel.

3. Construction workers in the worksite are not allowed to enter the base in possession of, or to use mobile telephones, portable communications devices, cameras, road cameras, optical devices, transmitting and spotting devices and portable computers as these devices are prohibited. Such devices shall be left outside the base. This restriction does not apply to the contractor’s management personnel on the list approved by base security or to workers that need those devices for work purposes and will be submitted and approved ahead by the COR and the base security officer.

4. The oversight of the devices mentioned in article G.3 above, and the adherence to these procedures shall be the responsibility of the Prime contractor. All contractor workers shall be checked by the Base security personnel using the metal detector to insure all unauthorized devices and weapons do not enter the IAF Base.

5. The communication and computerized equipment of the contractor’s management personnel especially transmitting & amplifying devices shall be approved by the security field officer.

6. It is forbidden under any circumstances for the contractor to place video cameras on the site, unless approved by the base security and the COR

H. Israeli Base General Security Requirement - Penalty System

1. The contractor will bear full responsibility for any action that does not comply with the field security instructions set forth in this document.

2. In the case of a violation of these security rules on the part of the contractor, the Base HQ will execute the following:

a. The Base HQ retain all rights to change the security requirements including limitation of entry of any contractor employees on the Base in order to mitigate or prevent future violations.

b. Upon the first violation of a contractor employee of any of these rules, the employees shall be removed from all working sites in the base for 5 working days.

c. Upon the second violation of the same contractor employee, this employee shall be excluded from the approved workers lists and shall not be allowed to work at the base on this contract.

3. Traffic laws that apply to drivers on the base shall also apply to the Contractor and its workers.

a. The Contractor will bear full responsibility for any action that does not comply with the safety, transportation, driving and damage to existing infrastructure instructions set forth in this contract.

b. In the case of a violation of these security rules on the part of the contractor, the Base HQ will execute the following:

The GOI retains all rights (in order to mitigate or prevent future violations) to change the security requirements including limitation of entry of any Contractor employees to the Base who are violating these rules.

I. Information Security The Contractor hereby declares that he has read and understood the Penal Law 1977 in all matters associated with the transmission of state secrets and the obligations necessitated thereby, and that he is aware of the obligation imposed on him based on the contract that he has signed with the State to maintain strict confidentiality regarding any information related to the implementation of the contract and to abstain from the transmission of information to any person who is not authorized to receive it. The Contractor hereby proclaims that he is aware that in the event that he will not comply with his obligations according to the law, he will be subject to punishment as determined by the Penal Law 1977.

The obligation imposed on the Contractor based on the contract that he has signed applies directly also to all subcontractors participating in the project as well as suppliers and various service personnel. The Contractor shall also bear responsibility for maintaining secrecy by these subcontractors, suppliers and those providing services to the project.

The Contractor shall comply with all of the security and safety instructions as recorded in this document and in the project security procedure and shall also comply with on-the-spot instructions provided by the Project Security Officer and the COR based on changes in the project and its progress.

Restricted (Confidential After Filling-in)

Form No. 1 – List of Employees

Contractor’s Signature: _______________________

(END OF THE ATTACHMENT TO THE SPECIAL CONTRACT REQUIREMENTS)