Performance_Work_Statement_-_DRAFT.pdf

PERFORMANCE WORK STATEMENT

FOR

TECHNICAL INSPECTION OF ABOVE AND

UNDERGROUND STORAGE TANKS

IN THE KAISERSLAUTERN MILITARY

COMMUNITY (KMC)

786 CES/CEOES

Service Contracts RAB, Building 502 October 2018

DRAFT

PERFORMANCE WORK STATEMENT

FOR

TECHNICAL INSPECTION OF ABOVE AND

UNDERGROUND STORAGE TANKS

IN THE KMC

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor including all work necessary to perform inspections and tank plant documentation on above and underground storage tanks in the Kaiserslautern Military Community (KMC) in a manner that will ensure continuous and safe operation. All inspection and Tank Plant Documentation (Anlagendokumentation) shall be in accordance with (IAW) the German Federal Law - Ordinance on facilities for handling substances that are hazardous to water (Verordnung über Anlagen zum Umgang mit Wassergefährdenden Stoffen - AwSV) along with the German Federal Water Law - Wasserhaushaltsgesetz (WHG) and the German Final Governing Standards (compilation of German Environmental Laws that are binding for US Forces in Germany).

1.1. TECHNICAL DESCRIPTION. The environmental office, 86 CES/CEAN in Bldg 572, RAB will provide technical description of each tank with the proposed inspection dates and times. All tanks containing water contaminating liquids as described in Appendix B of this Performance Work Statement (PWS) and installed above or underground.

1.2. QUALIFICATIONS. All service technicians must be certified experts (Sachverständiger) according to para 53 (AwSV) of the German Federal Law - Ordinance on facilities for handling substances that are hazardous to water (AwSV) to perform legally valid inspection on tanks.

Service technicians must have sufficient experience through professional training in this field and must have enough knowledge of the relevant safety and accident prevention regulations, guidelines and generally recognized rules of engineering to assess the proper condition of the existing tanks/systems. The contractor shall submit certificates of employee’s qualification and training to the Contracting Office at the solicitation process with all other requested documentation.

1.3. INSPECTIONS ON ABOVE AND UNDERGROUND TANKS. The contractor shall perform inspections of all systems listed in Appendix B, IAW manufacturer’s specifications, safety regulations, AwSV and water resources management law regulations (WHG).

1.4. TANK PLANT DOCUMENTATION. The contractor shall prepare plant documentation relating to the facility (for each tank as listed in Appendix B), which includes the key information pertaining to it, TRwS Technical Rules for Water Hazard / Worksheet DWA-A 779, General technical regulation (TRwS – Technische Regel wassergefaehrdender Stoffe / Arbeitsblatt DWA-A 779, Allgemeine technische Regelungen Nr. 6.2(2).)

1.5. REQUIRED DOCUMENTATION.

1.5.1. PRIOR TO WORK. The contractor shall furnish a written inspection schedule to the designated Contract Officers Representative (COR) no later than 14 calendar days prior to the start date of the service. The schedule shall include the estimated date, times and the locations.

The contractor shall provide any schedule changes to the COR no later than 7 calendar days prior to the start of the service.

1.5.2. AFTER COMPLETION OF WORK. The contractor shall submit a written report within 7 business days IAW Appendix C. The report shall include: date and time of the service, location of the system, overall condition (including discrepancies cited and repairs needed), service performed and name of the technician performing the service. All reports shall be provided to the COR and environmental office, 86 CES/CEAN, Bldg 572, Ramstein Air Base in German and English.

1.6. CONTRACTOR LABOR HOURS. The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each Calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

1.6.1. USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct hours and direct labor dollars. At no time shall any data be release to the public with the contractor name and contract number associated with the data.

1.6.2. USER MANUALS. Data for the Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICE SUMMARY.

Performance Objective Paragraph Performance Threshold SS-1 Inspections on above and underground tanks.

All inspections comply with associated regulations, laws and manufacturer’s instructions.

1.3., 4.1. 100 % of the time

SS-2 Tank Plant Documentation.

All documentation comply with associated regulations and laws as requested.

1.4., 4.1. 100 % of the time

SS-3 Provide Schedule and Reports.

All schedules, reports, and other documents submitted accurately and in time.

1.4., 1.4.1., 1.4.2. 100 % of the time

3. U.S. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.2. DAMAGE TO U.S. GOVERNMENT PROPERTY. The Contractor shall report all damages to U.S. Government property within one hour after occurrence to the COR (06371-47- 4879). The Contractor shall be responsible for reimbursing the U.S. Government no later than 30 calendar days of receipt of claim for all costs associated with damages to U.S. Government property in the performance of services in this contract.

4. GENERAL INFORMATION.

4.1. QUALITY ASSURANCE. The U.S. Government will periodically evaluate the contractor’s performance. Any U.S. Government quality assurance inspections will be conducted in a manner consistent with commercial practices. Systems shall be inspected IAW:

a. Manufacturer Specifications

b. WHG Wasserhaushaltsgesetz – Water Resources Management Law

c. Unfallverhütungsvorschriften - Safety regulations

d. AwSV Verordnung über Anlagen zum Umgang mit wassergefährdenden Stoffen –

Ordinance on facilitys for handlilng substances that are hazardous to water

e. TRwS Technische Regeln für wassergefaerdender Stoffe / Arbeitsblatt DWA-A 779, Allgemeine technische Regelung - Nr 6.2 (2) – TRwS Technical Rules for Water Hazard / Worksheet DWA-A 779, General technical regulation.

4.2. HOURS OF OPERATION. The contractor shall coordinate all work to be accomplished IAW this PWS at regular working hours from 0700 – 1600 hrs, Monday to Friday except on holidays.

List of U.S. Holidays:

1. January 1st - New Year’s Day

2. 3rd Monday in January - Martin Luther King’s Day

3. 3rd Monday in February - Washington’s Birthday

4. Last Monday in May - Memorial Day

5. July 4th - Independence Day

6. 1st Monday in September - Labor Day

7. 2 nd Monday in October - Columbus Day

8. November 11th - Veteran’s Day

9. 4th Thursday in November - Thanksgiving Day

10. December 25th - Christmas Day

Note: When the holiday is on a Saturday, the preceding Friday will be the U.S. Holiday.

When the holiday is on a Sunday, the following Monday will be the U.S. Holiday.

List of German Holidays:

1. 1st January - New Year (Neujahr)

2. Karfreitag - Good Friday

3. Ostermontag - Easter Monday

4. 1st May - Labor Day (Tag der Arbeit)

5. Himmelfahrt - Ascension Day

6. Pfingstmontag - White Monday

7. Fronleichnam - 2nd Thursday after Ascension Day

8. 3rd October - Day of German Unity

9. 1st November - All Saints Day

10. 24-26 December - Christmas

11. 31 December - Silvester

4.3. SECURITY REQUIREMENTS. All personnel employed by the contractor in the performance of this PWS and any representative of the contractor entering the Government installation in the performance of this PWS, shall abide by all security regulations of the installation and obtain a Polizeiliches Fuehrungszeugnis in order to register at the Pass Office for a base pass. Citizens from certain countries are currently banned from entering U.S. installations;

Security Forces maintains a list of these banned countries. This includes individual contractor employees, therefore any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract.

4.4. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR

OPERATIONS. Work stoppages may occur during the execution of this PWS due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations at no additional cost to the U.S Government.

4.5. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The

Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities.

Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for work performance. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions.

In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall receive the installation EMS awareness level information.

The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this PWS.

The Contractor shall always choose most environmentally friendly expendable items needed for this service, preferably with "blauer Engel" symbol.

5. CONTRACTOR PERSONNEL.

5.1. CONTRACT MANAGER. The contractor shall provide the name(s) and telephone number(s) of a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal hours of operation (0700-1600). The contractor shall be able to meet with the CO and COR to resolve any contract issues. The contract manager and alternate shall be able to able to speak English with sufficient structural accuracy and vocabulary to participate in formal conversations on topics surrounding this service. The contractor shall provide to the CO and COR, five (5) normal business days after award, the names, addresses and home phone numbers of the contract manager, and an alternate with authority to act for the contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO and COR ten (10) business days prior to the change taking effect. .

5.2. OTHER PERSONNEL. At least one individual per work team shall be able to understand and speak a minimum level of conversational English at language proficiency to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics. Sufficient comprehension to read very simple written material. Supervisors and management personnel shall be able to read, write and understand conversational and technical English. The contractor shall provide a list of names including passport number of all the people working under this contract to the CO and COR. Any required changes to this listing shall be submitted in writing to the CO and COR ten (10) business days prior to the change taking effect.

6. APPENDICES.

A. Estimated Workload Data B. Tank Information C. List of Defects for Storage Plants

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM DESCRIPTION OF SERVICE

ESTIMATED QUANTITY

1 Inspections on above/underground storage tanks (500 Liter to 50,000 Liter) IAW the list of tanks, APPENDIX B

2020 - 61 2021 - 61 2022 - 61 2023 - 61 2024 - 61 ea

2 Reports after inspection IAW the list of defects for storage plants, APPENDIX C

2020 - 61 2021 - 61 2022 - 61 2023 - 61 2024 - 61 ea

3 Tank Plant Documentation IAW the list of facility’s, APPENDIX B

2020 - 61 2021 - 61 2022 - 61 2023 - 61 2024 - 61 ea

APPENDIX B

TANK AND FACILITY INFORMATION

APPENDIX C

LIST OF DEFECTS FOR STORAGE PLANTS