Pre-Proposal_Slides_Hangar_Doors.pdf
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- Maintenance and Repair of Hangar Doors
- Solicitation number
- FA5613-17-R-0003
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U.S. Air Forces in Europe
30 May 2017
Pre-Proposal Conference
FA5613-17-R-0003
Maintenance and Repair of Hangar
Doors at Ramstein Air Base
Government Personnel
786 CES/CEOES
Mr. Walter Klinck COR Mr. Joern Riecken Teamlead
700 CONS/LGCA
Marion R. Neal – Contracting Officer Baerbel Roeder – Contract Specialist
Agenda
Purpose
Rules of Engagement
General Information
Solicitation Overview
Summary
Questions
Purpose
Provide prospective offerors an overall understanding of the acquisition
Discuss the requirement
Explain significant elements of the solicitation
Answer questions
Rules of Engagement
All communication regarding this source selection shall be through the Contracting Office (700 CONS/LGCA)
The Contracting Officer and Contract Specialist serve as the only points of contact for all inquiries and information regarding this acquisition
All remarks, explanations and answers to questions are supplemental guidance and do not override the terms of the solicitation
Terms of the solicitation remain unchanged until amended in writing
Please do not use video or other recording devices Please turn off cell phones
Internet Sites
FBO: http://www.fbo.gov
FAR Site: http://farsite.hill.af.mil
Pre-Proposal Slides, Attendance Sheet, and Questions/Answers will be posted on the Federal Business Opportunities (FBO) Website
Solicitation Overview
Solicitation Documents Period of Performance Basis for Contract Award Instruction to Offerors Evaluation Factors Award Process Offeror Registration Requirements
Solicitation Documents
Combined Synopsis/Solicitation FA5613-17-R-0003 List of Documents:
Combined Synopsis/Solicitation Document Attachment 1, Pricing Schedule Attachment 2, Performance Work Statement (PWS)
Attachment 3, Applicable Clauses and Provisions Attachment 4, Past Experience Reference Sheet
Period of Performance
Base Period: 01 August 2017 – 31 July 2018
1st Option Period: 01 August 2018 – 31 July 2019
2nd Option Period: 01 August 2019 – 31 July 2020
3rd Option Period: 01 August 2020 – 31 July 2021
4th Option Period: 01 August 2021 – 31 July 2022
Instructions to Offerors
Attachment 3, Applicable Clauses and Provisions The offeror shall submit documentation as follows:
1. Price
2. Technical Capability/Past Experience
3. Craftsman Cards (Handwerkskarte)
Instructions to Offerors, cont’d
1. Price:
Completed Attachment 1, Pricing Schedule:
Offerors shall insert the unit and extended price for each Contract Line Item Number (CLIN) , in the base period, and all corresponding CLINs in the option periods.
Offerors shall insert the totals for the base and all option periods, and the grand total as required in the pricing schedule.
*** CRANE RENTALS MUST BE COMPUTED IN YOUR UNIT
PRICING FOR ROUTINE MAINTENANCE CALLS. ASSUME 5 CALLS
WILL REQUIRE USE OF A CRANE ***
Only EURO currency offers will be accepted.
2. Technical Capability:
Past Experience (limited to two pages per evidence):
Evidence of at least 1 year of contract performance during the previous 3 years from the issuance date of the solicitation, where the offerors are/were responsible for:
Performing maintenance and repair of Hangar Doors.
Performing maintenance services on hydraulically operated equipment.
Performing maintenance services on power driven, electrically operated doors and gates.
- Up to a total of five recent (within the past three years from the issuance date of the solicitation) and relevant (similar in scope and magnitude) contracts
Similar in Scope: The work must have been maintenance and repair of Hangar Doors; Experience on hydraulic systems can be any application.
Similar in Magnitude: Such services must have been performed for a minimum of 12 months (one year).
- Past Experience Reference Sheet, Attachment 4:
- Offerors to fill out sections A. and B.
- Offerors to ensure that the Past Experience Reference Sheet is submitted with the proposal.
Performance Management Plan Descriptive Plan for semi-annual and preventative maintenance of 14 Hangar Doors, including manning structure.
Descriptive Plan for management of 10 routine repair service calls, to include manning structure.
3. Craftsman Cards (Handwerkskarte) Metal Construction (Metallbau) or Electrical Engineering (Elektrotechnik) or Precision Engineering (Feinwerkmechanik) or Acceptance of any other craft is dependent on the evidence of past experience.
Offerors who fail to submit a craftsman card are not eligible for award, regardless of price, technical and past experience evaluation IAW FAR 52.212-2, Evaluation – Commercial Items.
Evaluation Factors
Attachment 3, Applicable Clauses and Provisions
FACTOR 1 – Price FACTOR 2 – Technical
(Past Experience, Performance Management Plan)
Evaluation Factors, cont’d
Factor 1 – Price (Attachment 1, Pricing Schedule) Evaluated on the GRAND TOTAL price resulting from the total amounts of all CLINs 0001, 0002 and 0003 of the base period and all corresponding CLINs for the option periods.
Only EURO currency offers will be accepted.
Factor 2 – Technical:
RATING: “Acceptable” or “Unacceptable”
Subfactor 1: Past Experience
Subfactor 2: Performance Management Plan
Subfactor 1: Past Experience (limited to two pages per evidence):
Evidence of at least 1 year of contract performance during the previous 3 years from the issuance date of the solicitation, where the offerors are/were responsible for:
Performing maintenance and repair of Hangar Doors.
Performing maintenance services on hydraulically operated equipment.
Performing maintenance services on power driven, electrically operated doors and gates.
Subfactor 2: Performance Management Plan Descriptive Plan for semi-annual and preventative maintenance of 14 Hangar Doors, including manning structure.
Descriptive Plan for management of 10 routine repair service calls, to include manning structure.
Award Process
Contract award will be made to the offeror whose proposal represents the best value to the US Government.
(1) PRICE – Evaluation of all proposals, ranking from lowest to highest total evaluated price
(2) TECHNICAL/PAST EXPERIENCE
- Evaluation beginning with the lowest price offerors.
- All proposals will be evaluated.
The lowest priced responsible offeror determined to be technically acceptable will be selected for award.
OPTIONS –
Evaluated for award purposes by adding the total price for all options to the total price for the basic requirement.
Discussions may be held at any point during the evaluation.
Offeror Registration Requirements
DUNS
NCAGE
SAM (System for Award Management) https://www.sam.gov
Remember: Include your Company Name, DUNS and CAGE/NCAGE code in your proposal. The proposal must be signed and dated.
PROPOSALS SHOULD STATE THEY ARE VALID FOR
AT LEAST 90 DAYS FROM THE DATE OF SUBMISSION.
Summary
Offer due date is 19 June 2017, 14:00 hrs CEST, unless amended
Offers may be hand delivered or emailed. Postal mail and fax are not authorized.
For email submissions see Attachment 3, Addendum to FAR
52.212-1, paragraph (2)(i)(B). (B).
The proposal is determined to be “under the Government’s control” when it is in the addressees’ email inbox.
Summary, cont’d
Offerors shall provide the following with the proposal:
1. Completed Pricing Schedule
2. Evidence of Technical Capability
3. Craftsman Cards (Handwerkskarte)
Remember: Include your Company Name, DUNS and CAGE/NCAGE code in your proposal. The proposal must be signed and dated.
PROPOSALS SHOULD STATE THEY ARE VALID FOR AT
LEAST 90 DAYS FROM THE DATE OF SUBMISSION.
QUESTIONS?
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