Atch_2 _PWS _etc..doc

Attachment 2 PWS – Estimated Workload Data Per Year – Automatic Opening Door List

FA5613-13-R-0022

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS AND REPAIRS OF

AUTOMATIC OPENING DOORS IN the

Kaiserslautern Military Community (KMC)

Date 17 Apr 2013 Table of Contents Section Number and Title

Page Numbers

1.0. Description of Service/General Information

2.0. Services Summary

3.0. Government Furnished Properties and Service

4.0. Appendices

Appendix A, Estimated Workload Data Per Year Appendix B, Automatic Opening Door List

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS AND REPAIRS OF

AUTOMATIC OPENING DOORS

IN THE

KAISERSLAUTERN MILITARY COMMUNITY (KMC)

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all non-personal services, management, tools, supplies, equipment, and labor necessary to perform preventive maintenance, safety inspections and repairs of automatic opening doors in the Kaiserslautern Military Community (KMC), as identified in Appendix B, Automatic Opening Door List in a manner that shall ensure safe and continuous operation. All maintenance, inspection and repair services shall conform to standard commercial practices in maintaining automatic opening doors in accordance with (IAW) BGR 232 (Berufsgenossenschaftliche Regeln, Richtlinien fuer kraftbetriebene Fenster, Tueren und Tore - Trade Association Rules, Guidelines for Power Driven Windows, Doors, and Gates) and UVV (Vereinigte Berufsgenossenschaften, Unfallverhuetungsvorschriften), GUV-R 198 (Gesetzliche Unfallversicherung/Regeln fuer den Einsatz von persoenlicher Schutzausruestung zum Halten und Retten – Statutory Accident Insurance/Rules for the Use of Personal Protective Equipment to Hold and Save). The services required under this contract support KMC missions but are not “essential” IAW the definition in DODI (Department of Defense Instruction) 1100.22, Guidance for Determining Workforce Mix.

1.1. TECHNICAL DESCRIPTION OF AUTOMATIC OPENING DOORS. Automatic Opening Doors are defined as sliding doors, swinging doors and revolving doors as listed in Appendix B. Sliding doors are opening automatically, swinging doors are opening on a double hinge, revolving doors consist of orthogonal partitions that rotate about a central pivot. The components of automatic opening doors consist of electrical systems; a drive with electrical motors, pulleys, cables, electronic control units, remote control panels, emergency switches, and wings/partitions with safety glass. Sliding, swinging and revolcing doors do have a self-diagnostic system of integrated timing or sensor activating systems, separate supplementary steering mechanism and may have independently adjustable opening and closing rates.

1.2. preventive MAINTENANCE. The contractor shall provide preventive maintenance on automatic opening doors at the locations designated in Appendix B annually during the months of October/November to ensure reliable and continuous safe operation. Maintenance dates shall be coordinated with the Contracting Officer Representative (COR) not later than the day before maintenance will be performed. The maintenance shall be performed IAW BGG 950 (Berufsgenossenschaftliche Grundsaetze – Trade Association Principles), Pruefbuch fuer kraftbetaetigte Tore und Tueren – Maintenance Book for Power Driven Gates and Doors. The contractor shall submit maintenance reports that include identification of door system, location, maintenance work performed, repairs needed, and date of the inspection, inspector, and overall condition of the door.

1.3. Safety inspections. The contractor shall perform technical safety inspections (UVV) through accredited surveillance associations (for example TUEV – Technischer Ueberwachungsverein, DEKRA) on all automatic opening doors semi-annually in the month October/November and during May/June. Inspections shall be documented and annotated with the same information required as identified in paragraph 1.2. All follow-up safety inspections required due to repairs cited during initial safety inspections shall be performed at no additional cost to the Government.

1.4. REPAIR SERVICE CALLS. All routine and emergency repair work shall be accomplished IAW existing manufacturer’s recommendations, or otherwise IAW standard commercial practices whichever is more stringent, and documented with date and time of repair service call, location of automatic opening doors repaired, repair services performed, labor hours worked and name of personnel performing repair service.

1.4.1. ROUTINE (Monday – Friday and U.S. Federal Holidays: 0700 – 1600). The COR will notify the contractor of repairs to be performed. The contractor shall report to the work location within four (4) hours after notification or as scheduled within 24 hours after notification, survey the repair, and provide the Contracting Officer (CO) and COR a cost estimate not later than one (1) business day after receiving requested price of required parts. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR as proof that the requested price information/delivery time could not be obtained within 5 business days after the survey. When required parts are not available, the contractor shall notify the COR the same working day it is discovered and provide an estimated delivery day of parts. The contractor shall commence repair work only after notification from the COR, and within one business day after receipt of this approval. All automatic opening doors shall be in good and safe working condition after repair.

1.4.2. EMERGENCY (Monday – Friday and U.S. Federal Holidays: 1600-0700, Saturday, Sunday and German Federal Holidays: 24 Hours). The COR will notify the contractor of emergency repairs to be made. The contractor shall report to the work location no later than four (4) hours after notification, survey the repair and provide the CO and COR a cost estimate not later than one (1) business day after receiving requested price of required parts. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR as proof that the requested price information/delivery time could not be obtained within 5 business days after the survey. The contractor shall commence repair work only after notification from the COR, and within one business day after receipt of this approval. All automatic opening doors shall be in good and safe working condition after repair. The contractor shall provide an emergency telephone number to the COR before contract start date. The COR will provide the 786 CES/CEUS standby phone number to the contractor.

1.4.3. COST ESTIMATE. The cost estimate submitted by the contractor shall include a list of parts required for repair, part numbers for identification, net price for each part and an estimate of the amount of time the repair will require. Travel time will not be reimbursed separately.

1.4.4. PARTS AND MATERIAL. Contractor shall supply parts IAW each automatic opening door manufacturer’s recommendations, or equal. For parts ordered or manufactured, a copy of applicable invoice shall be provided as proof of amount paid or other supporting documentation/quotation regarding the cost of the parts from the manufacturer shall be provided to the COR. The contractor shall seek out all appropriate discounts from the manufacturer/wholesaler and shall pass the discounts onto the Government. For shipping charges, a copy of applicable invoice shall be provided as proof of amount paid. Reimbursement is limited to the net price of parts listed, including shipping charges, if applicable (no handling charge). The net price is the price as paid by the contractor, no costs or profits added.

1.5. SUBMITTALS. The contractor shall submit to the designated COR the following:

1.5.1. Letter listing all personnel, including base pass identification numbers and emergency telephone numbers of standby personnel; one week after contract award and as required during the contract when changes occur.

1.5.2. Maintenance/Safety Inspection/Repair Service Calls Work Documentation reports shall be submitted within one week after each Maintenance/Safety Inspection/Repair Service Call action conducted.

1.5.3. Manpower reporting via secure data collection site not later than 31 October each year IAW paragraph 1.6.8.

1.6. GENERAL INFORMATION.

1.6.1. HOURS OF OPERATION. Normal hours of operations are from 0700 to 1600, Monday through Friday and U.S. Federal Holidays, with the exception of German Federal Holidays. Contractor shall respond to emergencies Monday – Friday between 1600-0700, Saturday, Sunday and German Federal Holidays: 24 hours.

U. S./German Federal Holidays.

1 January

New Year’s Day Neujahr (U.S.) and (German) 3rd Monday in January Martin Luther King Day

(U.S.)

3rd Monday in February Washington’s Birthday

(U.S.)

Good Friday Karfreitag (German)

Easter Monday Ostermontag

1 May

Labor Day Tag der Arbeit

Ascension Day Christi Himmelfahrt

Whit Monday Pfingstmontag (German) Last Monday in May Memorial Day

Corpus Christi Day Fronleichnam

4 July

Independence Day

1st Monday in September Labor Day

(U.S.)

3 October

Day of German Unity Tag der Deutschen Einheit (German) 2nd Monday in October Columbus Day

(U.S.)

1 November

All Saints’ Day Allerheiligen (German) 11 November Veteran’s Day

4th Thursday in November Thanksgiving

(U.S.)

25 December

Christmas Weihnachten (U.S.) and (German) 26 December

2nd Day of Christmas

2. Weihnachtstag (German) ** Indicates dates change each year – Moveable Holidays *When a U.S. holiday is on a Saturday, the preceding Friday will be the U.S. Holiday. When the U.S. holiday is on a Sunday, the following Monday will be the U.S. Holiday.

1.6.2. SECURITY REQUIREMENTS. The contractor personnel shall obtain Base Entry Identification IAW the Installation Access Control System (IACS). The contractor shall obtain a certificate of good personal conduct (Polizeiliches Führungszeugnis) for personnel requiring an IACS Card. 786 CES/CEUS will prepare Requests for Base Entry Identification, USAFE IMT 79. The Contractor personnel shall take the USAFE IMT 79 along with the certification of good personal conduct, to the Visitors Center Ramstein Air Base for Base Entry Identification. It is the responsibility of the contractor to turn in the IACS Card to the issuing office, if the contractor no longer employs the personnel.

1.6.3. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS. Work stoppages may occur during the execution of this PWS due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations at no additional cost to the U.S. Government.

1.6.4. SPECIAL QUALIFICATIONS. Contractor employees performing services shall be able to speak enough English to communicate on a basic level with on site personnel.

1.6.5. WASTE DISPOSAL. All trash and hazardous waste shall be disposed off base at the contractor’s expense IAW the German Waste Disposal Law.

1.6.6. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall receive the installation EMS awareness level information.

1.6.7. CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base will be made available upon request.

1.6.8. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the preventive maintenance, safety inspections and repairs of automatic opening doors via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the

Army CMRA link at http://www.ecmra.mil.

2.0. SERVICES SUMMARY (SS).

SS-1. Perform Preventive Maintenance

Annual scheduled Preventive Maintenance shall be performed timely on all automatic opening doors.

SS-2. Perform Safety Inspections.

Annual Safety Inspections shall be performed timely on all automatic opening doors.

SS-3. Perform Routine Repair.

Routine repairs shall be performed timely and doors shall be in good, safe working order after repair.

SS-4. Perform Emergency Repair.

Emergency repairs shall be performed and doors shall be in good, safe working order after repair.

1. SS-5. Provide Submittals, Schedules and Reports

Submittals, Preventive Maintenance Schedules, and Reports provided shall be complete, accurate, and delivered within time specified.

reports per month.”

2.1. QUALITY CONTROL. Contractor shall have and maintain a quality control program to ensure maintenance and repair services are performed IAW standard commercial practices and the manufacturer’s instructions. The contractor shall have and implement procedures to identify and prevent defective services from reoccurrence. As a minimum, the contractor shall have quality control procedures that address the areas identified in Paragraph 2, Services Summary. The contractor shall submit the quality control plan to the CO for acceptance within 10 business days after contract award.

2.2. UNACCEPTABLE PERFORMANCE. The Contractor will be given 4 hours after notification, or as agreed with COR to correct deficiencies. If deficiencies are not corrected within the required time frame the COR will notify the CO for action. The Contractor shall re-perform at no cost to the US Government within 4 hours of notification or a mutually acceptable time frame to the COR and customer. If re-performance is not possible to correct the defects, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The government will provide electricity to the contractor to perform services identified in this PWS.

4.0. APPENDICES

A. Estimated Workload Data Per Year B. Automatic Opening Door List

APPENDIX A

ESTIMATED WORKLOAD DATA PER YEAR

(average 4 hours per call) 100 each

(average 2 hours per call) 15 each

NOTE:

(a) For each routine repair service call purchased in excess of/less than the annual estimated quantity identified in Item 3 of the Estimated Workload Data Per Year, the annual estimated quantity of routine repair hours is increased/decreased by 4 hours in Item 4 of the Estimated Workload Data Per Year.

(b) For each emergency repair service call purchased in excess of/less than the annual estimated quantity identified in Item 5 of the Estimated Workload Data Per Year, the annual estimated quantity of emergency repair hours is increased/decreased by 2 hours in Item 6 of the Estimated Workload Data Per Year.

(c) For each automatic opening door added/removed during the course of the contract the estimated quantity of routine repair hours is increased/decreased by 4 hours in Item 4 of the Estimated Workload Data Per Year, for yearly adjustment purposes if required.

APPENDIX B

AUTOMATIC OPENING DOOR LIST

RAMSTEIN

Officer Club

Officer Club

Ramstein Inn

Ramstein Inn

USAFE Conf. Ctr.

USAFE Conf. Ctr.

Post Office

Post Office

Post Office

Post Office

Billeting

Billeting

Billeting

Hercules Theater

Hercules Theater

Finance

Post Office (Disabled Entrance)

LGMD

LGMD,

LGMD

LGMD

LGMD

LGMD

LGMD

LGMD

LGMD

Legal Office

Legal Office (Disabled Entrance)

NCO Club

VOGELWEH

(Disabled Entrance)

Bowling Center

Bowling Center

Galaxy Theater

KAPAUN

Lindbergh Hall

Lindbergh Hall

Lindbergh Hall

E-HOF

LANDSTUHL

KMCC

upper level

Food Court

Food Court

Food Court

Food Court

MEDICS

Dental Clinic

Dental Clinic

Dental Clinic

Dental Clinic

Clinic

Physical Therapy

AMC