Amendment_0002_to_Solicitation_FA5613-13-R-0019.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to update the Points of Contact for the Re-solicitation of the Maintenance, Inspection and Repair of Motor Pool Equipment in the KMC w ithin the the solicitation provision FAR 52.212-1, Instructions to Offerors - Commercial Items (FEB 2012) and FAR 252.232-7006, Wide Area Workflow Payment Instructions (JUN 2012).

The changes are identified by a vertical bar on the right side of the respective page.

All other Terms and Conditions remain unchanged.

All soliciation amendments must be signed and submitted w ith the offeror's proposal.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Jun-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5613-13-R-0019

X 9B. DATED (SEE ITEM 11)

16-May-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Jun-2013

CODE

700TH CONTRACTING SQ

KAPAUN AIR STATION, GEB. 2767

D-67661 KAISERSLAUTERN

GERMANY

FA5613 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5613-13-R-0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Feb 2012)

This addendum replaces the below referenced paragraphs of the clause as follows:

(b)(2) The time specified in the solicitation for receipt of offers:

Offers are due 17 June 2013 not later than 16:00 hrs (4:00 pm) Central European Time (CET). Offers may be sent via email to markus.wendel.1.de@us.af.mil, ingeborg.jenkins.1.de@us.af.mil and jutta.keller.de@us.af.mil or hand-delivered to the following address:

700th Contracting Squadron, Kapaun Air Station, Bldg 2767, 67661 Kaiserslautern. Point of Contacts (POCs) for hand deliveries are Markus Wendel, Ingeborg Jenkins or Jutta Keller, room 216 and 222. Postal mail and FAX shall not be used to submit offers.

Note: Kapaun Air Station is an Air Force controlled installation. Delays at the gate will not be considered if offers are late.

The Point of Contact for this requirement is Ingeborg Jenkins, telephone +49-631-536-6800, email ingeborg.jenkins.1.de@us.af.mil. Alternate Points of Contact are Markus Wendel, telephone +49-631-536-6304, email markus.wendel.1.de@us.af.mil and Jutta Keller, telephone +49-631-536-8444, email jutta.keller.de@us.af.mil.

(b)(3) Offerors shall provide the name, title, telephone number of those individuals authorized to make decisions on behalf of the company and can negotiate with the government.

(b)(6) Price: Offerors shall insert a unit and extended price in the solicitation document SF1449, for each Contract Line Item Number (CLIN), except for CLINs 0008, 1008, 2008 and 3008 and 4008, as identified in the solicitation SF1449. Total amounts and the overall grand total shall be inclusive of the prefilled CLINs 0008, 1008, 2008, 3008 and 4008, “Reimbursement of Replacement Parts”. NOTE: Only EURO currency offers will be accepted.

Only EURO currency offers will be accepted.

(b)(10) Past Performance: Offerors shall reference up to a total of three recent (within the past three years from the issuance date of the solicitation for a minimum of one year) and relevant (similar in scope and magnitude) contracts by completing sections A. and B. of the Past Performance Questionnaire (PPQ), Attachment 3. Submit one PPQ for each referenced contract, with the offer. Similar in scope means the work must have been for preventive maintenance, inspections and repairs of motorpool equipment and systems. Similar in magnitude means the work must have been for approximately the same volume as required in this solicitation for a minimum of one year.

Any/all references received beyond the maximum number will not be evaluated.

The Government will send the received PPQs to the references for completion. Past performance references of a joint venture partner or key subcontractor being intended to perform the solicited service, or instances where the offeror performed as a key personnel or a key subcontractor will be accepted. If a joint venture partner or subcontractor is used the offeror shall identify the percentage of work to be accomplished by the joint venture partner or subcontractor.

In the evaluation of Present and Past Performance, the Government will consider the information received through the questionnaires, as well as information obtained from other sources. Offerors will have the opportunity to address any negative performance information received that the offeror has not already had the opportunity to address. The

Government may also seek past performance information from other sources, such as but not limited to, the Past Performance Information Retrieval System (PPIRS).

(b)(12) Required Submittals: The offeror shall provide the following documents and certifications as submittals to be eligible for award:

i. Proof of Membership in either the Chamber of Commerce (Industrie und Handelskammer) or Chamber of Trade (Handwerkskammer) as a qualified contractor in accordance with (IAW) paragraph

1.2.1 of the Performance Work Statement.

ii. Certificates of personnel qualified to maintain, repair, and inspect vehicle maintenance shop equipment IAW paragraphs 1.2. and 1.2.1 of the Performance Work Statement.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Reference is made to FAR 52.212-1, Instructions to Offerors – Commercial Items, paragraph (f)(2)(i)(A), which is replaced with the following:

Emailed proposals must be received at the stated addressees’ email inboxes on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable.

It is the offeror’s responsibility to confirm the timely receipt of the proposals by the stated addressees.

(h) Multiple awards Deleted.

The following paragraph is added:

(m) All terms, conditions, and provisions included in the solicitation shall be followed. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(n) A site visit/ pre-proposal conference will be conducted IAW FAR 52.237-1 on Thursday, 23 May 2013 from 0900 to 1300 hours at building 518 at Ramstein Air Base. If you plan to attend the site visit/ pre-proposal conference, contact the point(s) of contact listed within the provision at “Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Feb 2012)”- within 6 calendar days after the issuance date of the solicitation.

NOTE: It is the Government’s intent to conduct no more than one single site visit.

52.212-2 Evaluation – Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest priced proposal with acceptable past performance. No tradeoffs will be accomplished between price and past performance. The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the CO. The following factors shall be used to evaluate offers:

The Evaluation Factors are:

(1) FACTOR 1 – Price

(2) FACTOR 2 – Past Performance.

(1) FACTOR 1 – Price. Offerors will be evaluated on the total price resulting from the estimated total amounts of all CLINs 0001 to 4008, for the base period and all option periods. Only EURO currency offers will be accepted.

Unbalanced prices may serve as a basis for rejection of the proposal. The price evaluation will document the reasonableness and completeness of the total evaluated price. Prices will be evaluated for fair and reasonableness

IAW FAR 13.106-3.

(i) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

(2) FACTOR 2 – Past Performance. Past Performance will be evaluated based on subjective assessment of how well the offeror performed on recent and relevant work, as outlined in Addendum to FAR Provision 52.212-1, paragraph (b)(10). Past performance references of a joint venture partner, key subcontractor, or instances where the offeror performed as a key personnel or a key subcontractor will be accepted. For the purpose of assessing acceptable performance, ratings S (Satisfactory), G (Good) and E (Exceptional) assigned on the PPQs will be considered “Acceptable”. M (Marginal) and U (Unsatisfactory) will be considered “Unacceptable”. The rating is based upon offeror-provided references, received PPQs, or information obtained by the Government from any other sources of past performance information. Offeror must receive “Acceptable” rating to receive an award, as follows:

PAST PERFORMANCE

RATING DEFINITION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note below).

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

Submittals: All submittals must be received in order for an offeror to be eligible for award.

(b) Award Process: The Government intends to award to the lowest priced offeror with an acceptable past performance rating. The Government reserves the right to hold discussions at any point during the evaluation. The evaluation process is as follows:

(1) Price: The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price. Price must be fair and reasonable.

(2) Past Performance: The lowest priced offeror’s past performance will be evaluated. The Government reserves the right:

a. that, if the lowest priced offeror’s past performance is determined to be “Acceptable”, the evaluation process will stop and the award will be made to that offeror.

b. that, if the lowest priced offeror’s past performance is determined to be “Unacceptable”, the Government will evaluate the past performance of the next lowest priced offeror. This process will continue, as needed, until an offeror is rated ”Acceptable” for past performance.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Note: When the Contractor creates the document he should select “EDA” to pre-populate the form.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F78900 Issue By DoDAAC FA5613 Admin DoDAAC FA5613 Inspect By DoDAAC F3N052 Ship To Code F3N052 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

COMMENTS

Banking Information (Foreign Vendors Only):

- Name of Bank

- Bank Identification Code (BLZ)

- Account Number

- IBAN – BIC (if applicable)

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

ingeborg.jenkins.1.de@us.af.mil markus.wendel.de.1@us.af.mil jutta.keller.de@us.af.mil

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Defense Finance and Accounting Service (DFAS)-Europe, ATTN: Limestone, Kleber Kaserne, dfaseucs@dfas.mil, phone: +49-631-411-6529/6383

The 700 CONS WAWF Helpdesk @ 700cons.wawf@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(3) PARTIAL PAYMENT AUTHORIZED

However, payment will not be made more frequently than once per month.

Please submit your invoice via WAWF not later than 1 week upon completion of each repair/service/delivery.

NOTE: The final invoice submitted under this contract must be clearly marked as the final invoice.

(End of clause)

(End of Summary of Changes)