Atch_2 _PWS _etc..doc

Attachment 2 PWS – Estimated Workload Data Per Year – Current Equipment List

FA5613-13-R-0003

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS AND REPAIRS OF

POP UP BARRIERS, TIRE SHREDDERS, BOLLARDS, ARM BARRIERS AND SLIDING GATES IN the Kaiserslautern Military Community (KMC) 07 Nov 2012

Table of Contents

Section Number and Title Page Number

1.0. Description of Services

2.0. Services Summary

3.0. Government Furnished Property and Services

4.0. Appendices

A. Estimated Workload Data Per Year B. Current Equipment List

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS AND REPAIR OF POP UP BARRIERS, TIRE SHREDDERS, BOLLARDS, ARM BARRIERS AND SLIDING GATES IN the Kaiserslautern Military Community (KMC)

1. DESCRIPTION OF SERVICES. The contractor shall provide all non-personal services, management, tools, supplies, equipment, and labor necessary to perform preventive maintenance, safety inspections and repairs of pop up barriers, tire shredders, bollards, arm barriers and sliding gates in the Kaiserslautern Military Community (KMC) in a manner that shall ensure safe and continuous operation. Every aspect of the service of barriers and gates shall be performed in accordance with the standards set forth in this PWS.

1.1. TECHNICAL DESCRIPTION OF EQUIPMENT. All pop-up barriers, tire shredders and bollards, and approximately 80% of the arm barriers are hydraulically operated. All sliding gates are electrically operated. Barriers and gates consist of commercial and industrial types. The barriers and gates consist of structural framework with electrical system, electrical motor, hydraulic system, hydraulic lines/hoses, and a mechanical hydraulic system for manual operation, IAW (in accordance with) Appendix B, Estimated Equipment List.

1.2. QUALIFICATIONS. Contractor technicians shall have knowledge of the relevant German safety and accident prevention regulations and the usage of guidelines and generally recognized rules of engineering IAW commercial practices, to be able to assess the proper condition of the equipment.

1.3. PREVENTIVE MAINTENANCE SERVICES/SAFETY INSPECTIONS. The contractor shall perform preventive maintenance services and safety inspections on all pop up barriers, tire shredders, bollards, arm barriers and sliding gates IAW manufacturer specifications, including use of specified grease and lubricants, and Safety Regulations “Unfallverhütungsvorschriften (UVV)” (English translation: Accident Prevention Guidelines). Safety inspections shall be performed by accredited surveillance associations (for example TUEV – Technischer Ueberwachungsverein, DEKRA), or by the contractor’s certified experts (“befaehigte Person”).

1.3.1. Preventive maintenance and safety inspections shall be performed IAW the following:

1.3.1.1. Semi-annual maintenance in the months of October and April for pop-up barriers, bollards, and tire shredders.

1.3.1.2. Annual maintenance and safety inspections in the the month of April on arm-barriers and sliding gates, IAW BGR (Berufsgenossenschftliche Regeln) 232 “Richtlinien für kraftbetriebene Fenster, Türen und Tore” (English translation: Trade Association Rules 232 “Guidelines for power driven windows, doors, and gates”).

1.3.1.3. Maintenance and safety inspections shall include , but are not limited to fuses, main unit/switches, frame/structural integrity, hydraulic main unit and control block, hydraulic cylinders, lines/pipes, oil pressure, greasing of lube points and overall general condition, IAW manufacturer recommendations and specifications.

1.3.1.4. The contractor shall submit a written maintenance and safety inspection report within eight (8) business days after completion of work. The report shall be based on the requirements located in BGG (Berufsgenossenschaft Grundsatz ) 950, “BG-Grundsatz, Prüfbuch für kraftbetätigte Tore und Tueren" (English translation: Trade Association Principle 950 - Logbook for Power Driven Windows, Doors, and Gates). The report shall include, but is not limited to:

(a) date and time of the service

(b) location, equipment/serial number and type (i.e. pop up barrier, tire shredder, bollard, arm barrier or sliding gate)

(c) overall condition including discrepancies cited and repairs needed

(d) service performed and parts required,

(e) amount of time spent on inspection, and

(f) name of the technician performing the service.

1.4. REPAIR SERVICE. All repair work shall be IAW standard commercial practices using parts specified by the equipment manufacturers, or items of equal or higher quality. Downtime of equipment shall be kept to an absolute minimum. The contractor shall notify the Contracting Officer Representative (COR) in writing (e-mail is acceptable) in writing (e-mail is acceptable) of all projected downtime and estimated time for repair. When required parts are not available, the contractor shall notify the COR in writing (e-mail is acceptable) the same business day it is discovered. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR explaining any delays in delivery of the parts, as described in paragraph 1.4.1. and 1.4.2., The contractor shall complete the repair within one business day or as as scheduled with the COR after receiving the required parts from the manufacturer. Travel time will not be reimbursed.

1.4.1. ROUTINE REPAIR SERVICE CALLS (Monday – Friday and US Federal Holidays: 0700 – 1600). The COR will notify the contractor of required repairs. The contractor shall report to the work location within four (4) hours after verbal notification by the COR. Within two (2) hours of arrival at the site the contractor shall survey the repair and provide a cost estimate not later than one (1) business day after receiving the requested prices of the required parts. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR proving the requested price information/delivery time could not be obtained within five (5) business days after the survey. The cost estimate shall be submitted to the Contracting Officer (CO) and COR. The contractor is not entitled to payment for the cost estimate. The contractor shall not make any repairs until written approval is received from the CO or COR. The written approval can be issued by e-mail, letter or by signing the cost estimate with date. The contractor shall commence repair work within one (1) business day after approval.

1.4.2. EMERGENCY REPAIR SERVICE CALLS (Monday – Friday and US Federal Holidays : 1600-0700; Saturday, Sunday and German Federal Holidays: 24 Hours). The contractor shall report to the work location within four (4) hours of notification by the COR. Within two (2) hours of arrival at the site, the contractor shall survey the repair and prepare a cost estimate to the CO and COR not later than one (1) business day after receiving requested price of reqired parts. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR proving the requested price information/delivery time could not be obtained within five (5) business days after the survey. The cost estimate shall be submitted to the Contracting Officer (CO) and COR. The contractor is not entitled to payment for the cost estimate. The contractor shall not make any repairs until written approval is received from the CO or COR. The written approval can be issued by e-mail, letter or by signing the cost estimate with date. The contractor shall commence repair work within one (1) business day after approval. The contractor shall provide an emergency telephone number to the COR. The COR will provide the 786 CES/CEUS standby phone number to the contractor.

1.4.3. COST ESTIMATE. The repair cost estimate shall consist of parts required for repair and their estimated price, an estimate of the amount of time the repair will require, the total cost of the repair, and expected delivey time of parts.

The repair cost estimate shall consist of parts required for repair and their estimated price, an estimate of the amount of time the repair will require, the total cost of the repair, and expected delivey time of parts.

1.5. REQUIRED DOCUMENTATION.

1.5.1. PREVENTIVE MAINTENANCE SCHEDULE. The contractor shall furnish a written maintenance schedule to the COR no later than 14 business days prior to the start date of the service. The schedule shall include the estimated date, time, and location. The contractor shall provide any schedule changes to the COR no later than seven (7) business days prior to the start of the service.

1.5.2. ROUTINE AND EMERGENCY REPAIR REPORTS. The contractor shall provide repair reports to the COR one week after completion of work. The reports shall include:

(a) date and time of the service

(b) location, equipment/serial number and type (i.e. pop up barrier, tire shredder, bollard, arm barrier or sliding gate)

(c) service performed and parts used

(d) amount of time worked

(e) name of the technician performing the service.

1.5.3. DELIVERABLES.

1.6. PARTS. The contractor will be reimbursed for the cost of all parts needed for maintenance and repairs. The contractor shall attach a copy of the manufacturer/wholesaler’s invoice, to include shipping charges, if applicable, to the invoice reflecting the amount paid for all parts. Reimbursement is limited to the actual cost/net price incurred (no handling charge). The net price is the price as paid by the contractor, no costs or profits added.

1.7. WASTE DISPOSAL. All trash and hazardous waste, generated as a result of PM (preventive maintenance), safety inspections, emergency or routine repairs, shall be disposed of off base at the contractor’s expense, IAW the German Waste Disposal Law.

1.8. GENERAL INFORMATION.

1.8.1. Quality Control. The contractor shall have and maintain a written quality control plan to ensure maintenance, safety inspections and repair services are performed IAW this PWS. The contractor shall have procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall have quality control procedures that address the areas identified in Paragraph 2, Services Summary. The contractor shall submit the Quality Control Plan in writing to the CO for acceptance within ten (10) business days after contract award. The QCP becomes a compliance document after acceptance by the CO.

1.8.2. HOURS OF OPERATION. Contractor’s hours of operations shall be IAW below table.

Saturdays, Sundays, & German and US Federal Holidays

24 hours

U. S./German Federal Holidays.

1 January

New Year’s Day Neujahr (U.S.) and (German) 3rd Monday in January Martin Luther King Day

(U.S.)

3rd Monday in February Washington’s Birthday

(U.S.)

Good Friday Karfreitag (German)

Easter Monday Ostermontag

1 May

Labor Day Tag der Arbeit

Ascension Day Christi Himmelfahrt

Whit Monday Pfingstmontag (German) Last Monday in May Memorial Day

Corpus Christi Day Fronleichnam

4 July

Independence Day

1st Monday in September Labor Day

(U.S.)

3 October

Day of German Unity Tag der Deutschen Einheit (German) 2nd Monday in October Columbus Day

(U.S.)

1 November

All Saints’ Day Allerheiligen (German) 11 November Veteran’s Day

4th Thursday in November Thanksgiving

(U.S.)

25 December

Christmas Weihnachten (U.S.) and (German) 26 December

2nd Day of Christmas

2. Weihnachtstag (German) When a U.S. Federal Holiday is on a Saturday, the preceding Friday will be observed. When the holiday is on a Sunday, the following Monday will be observed.

** Indicates dates change each year – Moveable Holidays

1.8.3. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS. Work stoppages may occur during the execution of this contract due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or denied. During scheduled and unscheduled exercises or operations, the contractor must be prepared to postpone performance in coordination with the COR until immediately after completion of the military exercise or operation.

1.8.4. UNACCEPTABLE PERFORMANCE. The contractor shall be given two hours after notification to correct unacceptable performance. The COR may approve additional time if deemed appropriate. If deficiencies are not corrected within the required time frame the COR will notify the Contracting Officer for action. The contractor shall re-perform at no cost to the government. Any re-performance and/or unacceptable performance will be documented by the COR.

1.8.5. SECURITY REQUIREMENTS. The contractor shall anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

1.8.5.1. INSTALLATION ENTRY PROCEDURES. The contractor personnel shall obtain Base Entry Identification IAW the Installation Access Control System (IACS). The contractor shall obtain a certificate of good personal conduct (Polizeiliches Führungszeugnis) for personnel requiring an IACS Card. 786 CES/CEUS will prepare Requests for Base Entry Identification, USAFE IMT 79. The Contractor personnel shall take the USAFE IMT 79 along with the certification of good personal conduct, to the Visitors Center Ramstein Air Base for Base Entry Identification. It is the responsibility of the contractor to turn in the IACS Card to the issuing office, if the contractor no longer employs the personnel. If required, resident and/or work permits must be obtained prior to the pass being issued. All personnel employed by the contractor in the performance of this contract or any representative of the contractor entering the government installations shall abide by all security regulations of the installation.

1.8.5.2. ESCORT. The contractor will be escorted for entry into the Munitions Storage Area on Ramstein Air Base and any other area requiring escorted entry, as needed. Arrangements for escorts will be made by the COR.

1.8.6. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

The contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the contractor shall respond and take corrective action immediately. In the case of a nonconformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall receive the installation EMS awareness level information.

1.8.7. CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS

The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base will be made available upon request.

1.8.8. DOD MISSION ESSENTIAL SERVICES DURING CRISIS. IAW DODI 1100.22, Policy and Procedure for Determining Work Force Mix, paragraph 5b, it is determined that none of the services as stated in this PWS are mission essential.

1.8.9. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the preventive maintenance, safety inspections and repairs of pop up barriers, tire shredders, bollards, arm barriers and sliding gates via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the

Army CMRA link at http://www.ecmra.mil.

2.0. SERVICES SUMMARY (SS): The SS provides information on contract requirements and the expected level of the contractor’s performance. The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. These thresholds are critical to mission success. During the first 30 days of the contract, two errors on each –performance objective will be allowed in an effort to overcome normal phase-in problems..

Performance Objective

PWS Para

Performance Threshold

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The government will provide electricity to the contractor to perform services identified in this PWS.”

4.0. APPENDICES.

A. Estimated Workload Data

B. Current Equipment List

Appendix A

ESTIMATED WORKLOAD DATA PER YEAR

ESTIMATED QUANTITY

(average of 5 hours per call)

(average of 2 hours per call)

NOTE:

(a) For each routine repair service call purchased in excess of/less than the annual estimated quantity identified in item 4 of the Estimated Workload Data Per Year, the annual estimated quantity of routine repair hours is increased/decreased by 5 hours in item 5 of the Estimated Workload Data Per Year.

(b) For each emergency repair service call purchased in excess of/less than the annual estimated quantity identified in item 6 of the Estimated Workload Data Per Year, the annual estimated quantity of emergency repair hours is increased/decreased by 2 hours in item 7 of the Estimated Workload Data Per Year.

(c) For each piece of equipment added/removed during the course of the contract the estimated quantity of routine repair hours is increased/decreased by 2 hours in item 5 of the Estimated Workload Data Per Year, for yearly adjustment purposes.

APPENDIX B - CURRENT EQUIPMENT LIST

TYPES:

A Arm Barriers

B Bollards P Pop-up Barriers/Tire Shredders

SG

Sliding Gates

AMC

Air Mobility Command

CTS

Construction Training Squadron

EHOF

Einsiedlerhof

KMCC

Kaiserslautern Military Community Center

RAB

Ramstein Air Base

VWE

Vogelweh

Grand Total All

Typ M 730

quadruple bollard Fabr.Nr.: AI 032 424 Typ: CP 220

quadruple bollard Fabr.Nr.: AI 032 424 Typ: CP 220

quadruple bollard Fabr.Nr.: AI 032 424 Typ: CP 220

Typ: FSST

Pos. 00.20 Typ: GES-5 Nr. 20061606

Pos. 00.10 Typ: GES-5 Nr. 20061605

Typ: STF-131-E

Typ FSST

Typ: FSST 325

Type: Transit Barrier

Fabr.Nr.: 06 09 01/00

Typ: FST 325

Typ: FST 325

Typ: M 720

Typ: 013 M 720

Ser.Nr. 0014 Typ: 014 M 720

Typ Nr.: M 720

Typ: M 720 with contact sensor

Typ: M 720 with contact sensor

Typ: HSD

Nr. 1 Typ: HSD

Typ.: HS 100

Typ.: HS 100

Typ.: HS 100

Typ.: HS 100

Typ.: HS 100

Ser.Nr.: F05211526

Code: 1046848 Nr.: 02040015 Typ: 640/60

Code: 1046278 Typ: 640

Ser.Nr.: 20060802 Typ: GES

Fabr.Nr.: 3-20080104

Kom.Nr.: 219040

Typ: MIB 30

between Maxwell und Fairchild Avenue entrance

Typ: HSP 40

Typ: HSP 40

Typ: 1056.5015

Typ: HS 100 SP

Typ: HS 100 SP

Kom.Nr. 2159 Typ: M720

Typ: M720

Typ: M720

triple bollard Fabr.Nr.: AI 041 708 Typ: CP 220

triple bollard Fabr.Nr.: AI 041 708 Typ: CP 220

Typ CP 220

Typ CP 220

triple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

quadruple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

quadruple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 119 Typ: CP 220

triple bollard Fabr.Nr.: AI 041 924 Typ: CP 220

triple bollard Fabr.Nr.: AI 041 924 Typ: CP 220

triple bollard Fabr.Nr.: AI 041 924 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 519 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 519 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 449 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 449 Typ: CP 220

double bollard Fabr.Nr.: AI 041 767 Typ: CP 220

double bollard Fabr.Nr.: AI 041 767 Typ: CP 220

quintuple bollard

triple bollard Fabr.Nr.: AI 042 070 Typ CP 220

triple bollard Fabr.Nr.: AI 041 976 Typ: CP 220

triple bollard Fabr.Nr.: AI 041 976 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 519 P10 Typ: CP 220

quadruple bollard Fabr.Nr.: AI 041 449 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 519 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 041 073 Typ: CP 220

quintuple bollard Fabr.Nr.: AI 040 851 Typ: CP 220

double bollard Fabr.Nr.: AI 042 113 Typ: CP 220

double bollard Fabr.Nr.: AI 041 971 Typ CP 220

triple bollard Fabr.Nr.: AI 041 971 Typ CP 220

triple bollard Fabr.Nr.: AI 042 112 Typ: CP 220

quintuple bollard

Typ: K-12 VSH 610

Typ: K-12 VSH 610

Typ: K-12 VSH 610

Typ: K-12 VSH 610

Typ: DSP-S 2500

Typ: DSP-S 2500

Drive from BFT Fabr.Nr.: 22652 Typ: FSST

Typ: FSST

Typ: FSST P 30

Typ: FSST

Kom.Nr.: 155164 Typ: Pos. 10

Typ: FSST

Kom.Nr.: 182933 Typ: FSST

Typ: FSST P10

AI 040 013 P100

Typ: FSST 425

AI 040 013 P100

Typ: FSST 525

Typ: FSV N

034/04 linkes Tor Typ 200x100

034/04 rechtes Tor Typ 200x100

Typ: FSV-N

Typ: FSV-N

Salzkotten Fabr.Nr.:

1-20070709/ 209669 Typ: SF/E

Typ: FSV-N

Gunnebo Fabr.Nr.:

116754 Pos. 40

Gunnebo Fabr.Nr.:

116 754 Pos. 30

Typ: FSST

Typ: FSST

Typ: HSP 60

Typ: HSP 60

Typ: TS 900 NI

Typ: TS 900 NI

Bachmann

Bachmann

Typ: TS 900 NI

Typ: TS 900 NI

Typ: GES-5

Typ: IP 500 (H)

Typ: HSS

quadruple bollard Fabr.Nr.: AI 050 529 Typ: CP 220

quadruple bollard Fabr.Nr.: AI 050 529 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 519 Typ: CP 220

triple bollard Fabr.Nr.: AI 050 519 Typ: CP 220

triple bollard

triple bollard

triple bollard

triple bollard Fabr.Nr.: AI 042 113 Typ: CP 220

double bollard Plan Nr.: I-50.88.05 Typ: CP 220

double bollard Plan Nr.: I-50.88.05 Typ: CP 220

double bollard Plan Nr.: I-50.88.05 Typ: CP 220

double bollard Plan Nr.: I-50.88.05 Typ: CP 220

double bollard Plan Nr.: I-50.88.05 Typ: CP 220

Typ: HPE 16/130 Tyre Killer

041-203-4H0A Typ: HPE 16/130 Tyre Killer

Typ: DSP1

Typ: DSP1

Typ: Heintzm. Barrier

Elkosta Fabr.Nr.: AI 050 619 Typ: Tyre Killer

Elkosta Fabr.Nr.: AI 050 619 Typ: Tyre Killer

Typ: Atlas Gl

Typ: Altas Gl

Typ: FSST 425

Typ: FSST 425

Typ: LST

Typ: LST