Attachment 1 - Statement of Work - Chapel CCTVS.pdf

Statement of Work

CCTV Installation in Chapel

52 FW/HC

PSC 9 BOX 25

APO, AE 09123

BLDG. 136, Spangdahlem Air Base, Germany

August 17 2026

OVERVIEW

1.1 The hallways and classrooms within the designated childcare area must remain visible and continuously monitored to ensure the safety and well‑being of children in volunteer care. Due to the current layout, volunteers have limited visibility of hallway activity while fully engaged with children inside the classrooms. This creates challenges in identifying who is approaching, passing by, or standing outside the rooms.

1.2 While sound machines help reduce distractions, they do not provide the visual awareness required to ensure that only authorized individuals are near the childcare spaces. Because volunteers cannot leave the classroom to check the hallway, a reliable method of observing hallway activity is essential to maintaining a safe, welcoming, and well‑supervised environment.

1.3 Installing CCTV coverage in the hallways outside the classrooms will support continuous visibility, enhance situational awareness for volunteers, and reinforce the safety and comfort of children and families.

2. LOCATION

2.1 First and Second floor of BLDG 136, Spangdahlem Air Base, Germany.

3. SUMMARY

3.1 The Contractor shall perform all work and furnish all labor, supervision, tools, materials, equipment, transportation, permits, licenses, and incidentals necessary to accomplish the project described herein.

3.2 The work consists of the complete installation, configuration, testing, commissioning, training, and maintenance of a CCTV security system in Building 136.

4. SCOPE OF WORK

Camera system installation involving a 24/7 camera system composing of 11 cameras with one monitor positioned on the opposite side of the main office space.

Procurement and installation of all parts listed in this Statement of Work and as shown in Attachment 2, including major and minor components such as seals and bolts.

Full function checks and system testing.

Site cleanup and waste disposal.

5. CCTV SYSTEM REQUIREMENTS

5.1 The system requires 24/7 camera coverage for the hallways outside classrooms with one monitor positioned on the opposite side of the main office space, enabling all personnel to observe the hallway and ensure no unauthorized individuals are attempting to listen outside designated rooms. All materials must meet applicable standards for secure facility installations.

5.2 The Contractor shall provide and install all infrastructure necessary to support the CCTV system, including network switches, SFP modules/transceivers, patch cords, cabling and connectors, mounting hardware, power supplies and associated equipment, and network integration components. All cameras shall utilize a Closed Circuit Network in BLDG 136.

5.3 The Contractor shall furnish and install eleven cameras as required to provide complete coverage of designated areas. One camera is to be installed on the first floor, and ten cameras are to be installed on the second floor IAW attachment 2. Camera requirements shall include day and night recording capability, high-definition video quality, Wide Dynamic Range, color imaging capability, real-time video transmission, anti-vandal and tamper-resistant housing, and continuous monitoring and recording capability.

5.4 The monitoring system shall provide a complete monitoring solution including monitoring workstations, video management software, software licenses, video analytics capabilities, user access controls, and live and recorded video viewing functionality. The monitoring station shall include one 32-inch monitor for every eleven cameras installed, extension of camera viewing capability to designated office locations, and real-time viewing and playback functionality.

5.5 The CCTV system shall provide a minimum of thirty days of continuous video retention, secure storage of recorded video, search and playback functionality, and protection against data loss and corruption.

5.6 The Contractor shall configure and program all CCTV equipment, configure recording schedules and retention periods, configure user permissions and administrative access, test and commission the entire system, and provide operator training and system documentation.

6. PROGRAMMING AND MAINTENANCE

6.1 The contractor shall conduct full function checks to verify all systems’ function properly once all installation is complete.

6.2 The Contractor shall provide a minimum two-year warranty covering defects in workmanship, materials, equipment, and installation, and shall be responsible for correcting any defects discovered during the warranty period at no additional cost to the Government.

6.3 The Contractor shall also provide a separate renewable service package proposal for annual preventative maintenance, software updates, software license renewals, life-cycle replacement planning, system support services, and equipment replacement recommendations.

7. TRAINING REQUIREMENTS

7.1 The Contractor shall provide comprehensive training for designated personnel covering system operation, monitoring procedures, video retrieval and playback, administrative functions, basic troubleshooting procedures, and software utilization.

7.2 Training shall be completed prior to final system acceptance.

8. SOFTWARE AND LIFE-CYCLE SUPPORT

8.1 The Contractor shall provide all required software, software licenses, software updates during the warranty period, life-cycle replacement recommendations, and ongoing support and maintenance capabilities.

9. HOURS OF OPERATION

9.1 Work shall be performed during normal business hours from Monday through Friday between 0800 and 1700 hours.

9.2 Work shall not be performed on Federal holidays or installation-designated Family Days unless otherwise approved by the Government.

10. CLEANUP

10.1 The Contractor shall take all necessary precautions for the safety and protection of personnel, property, and equipment.

10.2 The Contractor shall comply with all applicable Federal regulations, State regulations, local regulations, occupational safety requirements, installation safety requirements, and applicable codes and standards.

11. ACCEPTANCE

11.1 Final acceptance shall occur after complete installation of all equipment, successful testing and commissioning, verification of required camera coverage, verification of recording and storage requirements, completion of training, and submission of all documentation, warranties, and software licenses.

11.2 The system must be fully operational and meet all requirements identified in this Statement of Work prior to Government acceptance.