Performance Work Statement - Manning.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COLLECTION AND RECYCLING SERVICES

AND FOR THE OPERATION OF

RECYCLING CENTER

AT

SPANGDAHLEM

AIR BASE

7 April 2026

NOTE: THIS PWS WILL FOLLOW THE MANDATORY PROCEDURES IN

ACCORDANCE WITH (IAW) AIR FORCE INSTRUCTION (AFI) 32-1001, “CIVIL

ENGINEER OPERATIONS”*

*https://www.e-publishing.af.mil/

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE

1. Description of Services 4

1.1. Collection Requirements 4

1.1.1. Recycling 4

1.1.1.1. Positioning 5

1.1.2. Inclement Weather Schedule 5

1.1.3. Points of Collection 5

1.1.4. Cubic Yard Capacity 5

1.1.5. Maintaining Containers and Collection Area 5

1.2. Recyclable Materials Processing 5

1.2.1. Materials 5

1.2.2. Base Recycling Center/Material Recovery Facility 6

1.3. Equipment Maintenance 6

2. Services Summary 6

2.1. Quality Control 7

2.2. Quality Assurance 7

2.3. Performance Assessment 8

2.3.1. Periodic Validations 8

2.3.2. Unsatisfactory Performance 8

2.4. Periodic Progress Meetings 8

2.4.1. Meetings 8

2.4.2. Meeting Minutes 8

3. Government Equipment and Services 9

3.1. Recycling Center/Material Recovery Facility/ Utilities 9

3.2. Hours of Operation for Recycling Center 9

3.2.1. Customer Assistance 9

3.2.2. Safeguarding 9

3.2.3. Authorized Customers 9

3.2.4. English/German Language Requirements 10

3.2.5. Emergency Procedures 10

3.2.6. Emergency Numbers 10

3.3. Recyclables/Refuse 10

3.3.1. Recyclables 10

3.3.1.1. Pick-up Coordination for Recyclables/Refuse 10

3.4. Hazardous Waste Material 11

3.4.1. Hazardous Waste 11

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers 11

3.4.1.2. Log Books 11

3.4.1.3. Training 11

3.4.1.4. Cleaning 11

3.5. Applicable Laws/Regulations/Plans

3.5.1 – 3.5.4

3.6. Conformance with Environmental Management Systems

3.6.1 – 3.6.2

4. General Information 13

4.1. Mission 13

4.2. Hours of Operation for Recycling Collection 13

4.3. Holidays and Closures 13

4.3.1. Federal Holidays 13

4.3.2. Other Base Closures 13

4.4 Performance of Service During Crisis or Heightened Security 14

4.5. Contractor Personnel 14

4.5.1. Contract Manager 14

4.5.2. Quality Control Inspector 14

4.5.3. Personnel 14

4.5.4. Base Access Restrictions 15

4.6. Security Requirements 15

4.6.1. Base Access 15

4.6.2. Spangdahlem Base Access 16

4.6.2.1. Security Authority 17

4.6.3. Restricted/Controlled Areas 17

4.6.4. Access Coordination 17

4.6.5. Access Revocation 17

4.6.6. Contractor Vehicles 17

4.6.7. Reporting Requirements 17

4.6.8. Physical Security 17

4.6.9. Key Control 17

4.6.10. Performance and Services Performed During Military Exercise or Operations 17

4.7. Safety Requirements and Reports 18

4.8. Contracting Officer and Contracting Officer Representative 18

4.9. Multi-Functional Team 18

4.10. Damages to Government Buildings, Equipment, or Vegetation 18

4.11. Scope of Contract 18

5. Phase-in Period 19

6. Transition Period 19

7. Appendices 19

8. Deliverables 19

APPENDICES PAGE

APPENDIX A Historical Annual Workload Data 21

APPENDIX B Maps and/or Site Plans 21

APPENDIX C List of Hazardous Waste Accepted at the Spangdahlem Recycling Center 22

APPENDIX D List of Government Equipment and Services 22

APPENDIX E Container Locations 23

APPENDIX F Environmental Final Governing Standards (FGS) 23

*Locations will be provided upon award.

1. DESCRIPTION OF SERVICES.

This is a non-personal service contract, the Government shall not exercise any supervision or control over the contract service provider performing the services herein.

a. Recycling Collection.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary receive recyclable materials to include Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material and Metal (see Appendix A) and operate the Base Recycling Center (BRC) at Spangdahlem Air Base (SAB), Germany.

Location:

Spangdahlem AB, at Bldg. 64

b. Operation of Recycling Centers.

The contractor shall provide all labor, equipment, personnel, supervision, management, necessary equipment and supplies, trained personnel, and services necessary to perform the operation of recycling centers as defined in this PWS in support of 52 CES/CEIE.

The Contracting Officer Representative (COR) place of performance is Bldg. 119, Spangdahlem Air Base, DSN: 452-7257, COM: 06565-61-7257. The contractor shall perform to the standards as specified in the contract, PWS, all applicable European and German local, state, and federal regulations (laws, ordinances, provisions, etc.) in their applicable version, the NATO Status of Forces Agreement (SOFA), the U.S. Department of Defense (DoD) Environmental Final Governing Standards for Germany (see Attachment G), as well as all U.S. DoD and U.S. Air Force (AF) regulations as specified in this PWS.

Collection areas are listed in Appendix E, “Container Locations / Capacities / Frequencies” and show the BRC and container locations.

All times indicated in this document for recycling collection and the operation of the recycling center are Central European Time (CET) or Central European Summer Time (CEST), as appropriate.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Recycling. The contractor shall monitor above ground recycling containers and collect recycling bags in accordance with the frequencies, collection days, and on-call requirements listed in Appendix E to maintain a healthy, vector free environment and prevent recycling container overflow. The contractor shall monitor fill capacities during the entire performance period. The contractor shall notify the COR and Contracting Officer (CO) by email whenever changes are required, such as adjustments to container capacities, quantities or frequencies. No changes are allowed to the requirements listed in Appendix E or the collection center without prior CO or COR coordination and approval.

The contractor shall be responsible for collecting/monitoring/managing all recyclable material disposed at the SAB recycling center, to include some hazardous waste (HW) material. HW at the recycling center will be picked up by a Defense Logistics Agency (DLA) contractor.

1.1.1.1. Positioning. The contractor shall position containers for customer ease in depositing recycling material and to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions. Location of collection points may require temporary repositioning from time to time to accommodate construction or other events. Changes to collection points shall be approved in advance by the COR.

1.1.2. Inclement Weather Schedule. The contractor shall operate the center for collection of recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall accomplish all missed collections within 24 business hours after the severe weather has terminated. The CO or COR may authorize additional time to accomplish make-up collections at the as appropriate for weather conditions.

1.1.3. Points of Collection. Collection points for recyclable material at the BRC are shown in Appendix E. The contractor shall position containers for customer ease in depositing recycling materials. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains and other potential obstructions.

1.1.4. Cubic Yard Capacity. Container capacities are indicated in Appendix E. The contractor is encouraged to identify changes to container capacities, quantities and/or pick-up frequencies to improve the overall efficiency of recycling removal and to submit these changes to the CO or COR. No changes shall be made until the proposed change has been coordinated with and approved by the CO or COR. To request container capacity, quantity and/or pick-up frequency changes at the BRC, the contractor shall submit proposed changes by email for approval to the CO or COR. Appendix E will be updated accordingly by the COR and provided to the contractor.

1.1.5. Maintaining Containers and Collection Area. The contractor shall be responsible for immediate clean-up of all spills, debris, etc., which may occur during collection from containers and of plastic bags. All recyclable material in plastic bags designated for pick-up on the scheduled collection day will be placed on the ground, within three meters of the container or collection point and secure against being blown away by the wind. The contractor shall also notify the COR if it is being discovered that a particular receptacle is being utilized for the wrong material.

1.2. RECYCLABLE MATERIALS PROCESSING.

The contractor is responsible for the collection and disposal of any unsorted recycling material.

The base may operate a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. The contractor shall notify the COR of potential recycling opportunities in the local area.

1.2.1. Materials. The following items shall be recycled: Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material and Metal.

1.2.2. Base Recycling Center / Material Recovery Facility. The Government will provide the facilities for the recycling center located on SAB. Joint Contractor-Government inspections will occur prior ot the contractor beginning contract performance. The facility is in a secure fenced-in area. The Government provides an office building or office container (Spangdahlem Air Base, Bldg. 64). The contractor shall return the facilities to the Government in the same condition as received, to include fair wear and tear. Any damage caused by negligent or careless actions by the contractor, or by the contractor’s failure to use reasonable care, shall be repaired by the contractor at no additional cost to the Government than agreed upon in the contract. If the contractor fails or refuses to make such repair, the contractor shall be liable for the cost. These facilities shall only be used in performance of this contract and the Government will be responsible for all facility and utility maintenance, as well as for wear and tear repairs of the building. Appropriate PPE and training will be provided by the Contractor.

1.2.3 Collection Details. The contractor is not responsible for the pick-up or disposal of recyclable materials at the recycling center located at SAB. Any indication fo disposal means disposal of the materials into the designated collection containers.

1.3. EQUIPMENT MAINTENANCE.

The contractor is responsible for any work equipment leaks/contaminations caused by the contractor. Additionally, the contractor is responsible for any leaks caused by inproper disposal, for example if unauthorized waste is placed in the wrong container causing spillages on roads, sidewalks, next to containers, etc.

2. SERVICES SUMMARY (SS).

The Government will evaluate contractor performance IAW the below criteria. The contract service requirements are summarized in performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimally acceptable level of service for each requirement. The SS provides information on contract requirements and the expected level of contractor performance. These thresholds are critical to mission success.

Procedures as set forth in RFO 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance, as well as the SS and paragraph 2.1., 2.2., 2.3., and 2.4. of this PWS will be used to remedy deficiencies. During the first initial 30 calendar days of the period of performance (after phase-in period) two additional errors for each performance objective shall be allowed in an effort to allow for normal phase-in problems (this applies only in case of a change in contractor).

SS-Item #

PWS

Para.

Performance Objective Performance

Threshold

Remedy

SS-1 1.3.

Maintain equipment in clean and workable condition in accordance with the PWS.

No more than five

(5) inspection defects per month.

Re-performance within 1 business day of notification by

COR.

SS-2 8

Provide submittals, schedules, and reports

No more than five

(5) inspection defects per month.

Re-performance within 1 day of notification by

COR.

SS-3

3.2.1.

3.3.

3.3.1.

1.

Ensure correct separation of recyclable materials, provision of advice and assistance to customers, and coordination of unscheduled exchange of full recycling containers with the

COR.

Zero (0) defects per month.

Retraining of contractor personnel.

Contractor will be responsibe for any incurred fines for inccoretly disposed material.

SS-4

3.4.

3.4.1.

3.4.1.

1.

Ensure proper sorting and storage of hazardous waste;

accept all hazardous waste listed, coordinate the exchange of hazardous waste containers with the COR.

Zero (0) defects per month.

Retraining of contractor personnel.

Contractor will be responsibe for any incurred fines for inccoretly disposed material.

SS-5 3.2.

Ensure the recycling center is accessible and in operation for customers from Monday through Friday, 0830 a.m. –

1430 p.m. hrs, except on holidays indicated in paragraph

3.2.

No more than two

(2) inspection defects per month.

Re-performance within 1 hour of notification by

COR.

2.1. QUALITY CONTROL.

The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure performance is IAW the standards established within this PWS as well as any laws and regulations that apply to the services described herein. The QCP shall be provided upon submission of quote in PDF format and is subject to approval by the CO. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2., Services Summary. The QCP shall demonstrate how the contractor ensures quality performance during the contract period of performance. Quality control records shall be maintained throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. After acceptance by the Government, this plan becomes a compliance document incorporated into the contract at the time of award and after any approved updates. Any updates to the QCP shall be approved by the CO. The QCP shall identify procedures in writing for recycling material collection and disposal, HW collection, as well as inspections, individual responsible, and the location of all inspection records. All inspection forms and records shall be made available to the Government upon request. The QCP shall include the inspection forms and records to be used for this service.

2.2. QUALITY ASSURANCE.

The Government will periodically evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) to ensure services are received IAW the requirements set forth in this PWS. The COR shall inspect periodically completed services by validating actual work performance, physically checking an attribute of the completed task, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Validation results become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished as required, the COR will initiate and provide to the CO a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR in accordance with the instructions provided and return it to the CO not later than ten (10) calendar days after receipt. The CO will forward the contractor’s response to the COR once received. The COR will perform re-inspection within one

(1) business day of the contractor’s reperformance.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Validations. Unscheduled and periodic validations will be conducted. Periodic validations may take place daily, weekly, monthly, quarterly, semi-annual or annually and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded and the contractor shall re-perform the service after notification by the COR within the time frame specified in the SS or as directed by the CO at no additional cost to the U.S. Government than agreed upon in the contract. Failure to meet the performance threshold as outlined in the SS for any of the performance objectives in any one monthly period shall result in a CAR. Several CARs for the same performance failure will result in a Letter of Concern from the CO. Failure to meet the performance threshold as outlined in the SS for these performance objectives in any combination for any two, or more, in consecutive or non-consecutive months during a performance period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with RFO 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance, as well as the SS.

2.4. PERIODIC PROGRESS MEETINGS.

2.4.1. Meetings. The CO, Functional Commander, COR, or other government personnel as appropriate and the contractor shall meet to discuss the contractor’s performance upon request of the COR and/or 52 CONS, if required. The following issues may be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends for each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory performance in the future. The COR shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

These meetings shall take place in person and the contractor is required to attend any meetings held under this contract in person. Online meetings (via TEAMS) will only be held in exceptional and unusual circumstances (for example COVID 19 contact restrictions) at the sole discretion of the U.S. Government.

2.4.2. Meeting Minutes. Minutes of these meetings will be summarized in writing by 52 CONS, signed by the Contract Specialist (CS) and any other signatories as deemed appropriate. Meeting minutes will be sent for verification to the functional area and the contractor prior to being signed and distributed. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO and CS identifying areas of non-concurrence for resolution. Both the contractor and functional area will receive a copy of the finalized meeting minutes.

3. GOVERNMENT EQUIPMENT AND SERVICES.

Government equipment includes an office desk, chair and an inital spill kit, etc. with absorbent compounds for the recycling center. Replacement spill kits and fire extinguishers shall be provided by the contractor. The contractor shall be responsible to repair or replace government-furnished equipment, as directed by the CO upon assessment by the COR in case of intentional damage, negligent or careless actions by the contractor, or in case of damage caused by failure to use reasonable care. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost. The contractor shall return all government-furnished equipment, to include the initial spill kit in case of non-usage, to the Government in the same condition as received, to include fair wear and tear. The contractor and COR shall conduct a joint inventory of all government-furnished equipment within ten (10) business days of the start of the PoP and within ten (10) business days of the beginning of each option period (see Appendix D, “List of Government Equipment and Services”, for a complete list of all government equipment provided).

In accordance with RFO 45.000(b)(5), the government equipment listed in Appendix D is considered incidental to the place of performance, i.e. the contract requires contractor personnel to be located on a Government site or installation, and the property used by the contractor within the location remains accountable to the Government.

3.1. RECYCLING CENTER/MATERIAL RECOVERY FACILITY UTILITIES.

The office building or office container is heated and provide lights, power and telephones. The telephones shall be for “official use only”. In addition, the Government provides water and a restroom (see Appendix D).

3.2. HOURS OF OPERATION FOR THE RECYCLING CENTER AT SPANGDAHLEM

AIR BASE, BLDG 64.

3.2.1. Customer Assistance. The contractor shall ensure that all waste/recyclables are placed in the proper containers. If any doubt, contractor personnel will escort the customer to the container.

3.2.2. Safeguarding. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each workday, all government facilities, equipment and materials shall be secured.

3.2.3. Authorized Customers. Facility managers may deliver materials generated at their workplace on SAB military installations. Active duty members living in government quarters may deliver items, however quantities are limited to amounts generated by a single-family household.

U.S. and/or NATO ID-card holders residing on base may drop off used household batteries, however vehicle batteries, used oil filters and oil as well as tires are to be disposed at the auto hobby shop. All other material (except as mentioned above), to include commercial businesses and contractors, will not be accepted at the recycling center. Similarly, recyclables and refuse generated by Department of Defense Dependent Schools, Commissaries, Air Mobility Command, Army and Medical Facilities will not be accepted at the recycling center. Contractor must check customer’s proof of identification to verify disposal authorization.

Hazardous Waste: Only respective hazardous waste generated by private housholds, both on and off base, is being accepted at the recycling center. Hazardous waste generated as a result of official Air Force operations is not being accepted. Quantities are limited to amounts generated by a single-family household.

3.2.4. English/German Language Requirements. Recycling center contractor personnel shall be able to understand, speak, read and write English and German at a level necessary to fully perform all required duties and tasks of their position.

3.2.5. Emergency Procedures. In the event of a fire, or in the case of a HW, the contractor shall notify the Fire Department (DSN: 911); in the case of a material spill and the Environmental Management Office (DSN: 452-72570) immediately. The contractor shall place a warning triangle at a safe distance. In case of a vehicle leaking oil or hydraulic fluid on base roads, or any other hazardous substances or materials, the contractor shall place a warning triangle in accordance with German Road Traffic Regulations (Strassenverkehrsordnung – STVO), notify the Fire Department immediately, and follow the emergency procedures outlined in the 52 FW Hazardous Materials Spill Prevention and Response Plan (HMSPRP), Spangdahlem Air Base, dated last edition (see paragraph 3.5).

3.2.6. Emergency Numbers. Military Commercial

Fire Protection DSN 911 06565-61-911

Environmental Management DSN 452-7257 06565-61-7257

3.3. RECYCLABLES/REFUSE.

At the recycling center, the contractor shall be responsible for the correct separation of materials before dumping into containers. The contractor shall advise customers on how to separate and dispose the different types of waste. Container signage shall be labeled in English so that the contractor and customer can easily identify the proper contents to be disposed of. The contractor shall be responsible for ensuring only proper contents are being disposed of in each container. The contractor shall be responsible for separating waste placed in the wrong container and correcting mistakes on the spot.

3.3.1. Recyclables. The types of recyclables the contractor shall accept include electronic items including all household appliances, scrap metal, paper, cardboard, plastic, treated and untreated wood, green, white, green and brown glass.

3.3.1.1. Pick-up Coordination for Recyclables/Refuse. If the refuse/recycling containers at the recycling center reach capacity the contractor’s recycling center personnel shall coordinate an exchange of the full containers with the 52 CES/CEOES at DSN 452-6183.

3.4. HAZARDOUS WASTE MATERIAL.

The contractor is responsible for the sorting and storage of all respective HW. The contractor will be responsible for any costs caused by improper sorting of regular waste or incorrect HW disposal.

3.4.1. Hazardous Waste. The types of HW the contractor shall accept include fluorescent light tubes, dry cell batteries, aerosol cans. See Appendix C, “List of Hazardous Waste Accepted at the SAB Recycling Center”, for a complete list of HW the contractor shall accept at the SAB recycling center.

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers. For HW containers at the recycling center, the contractor shall coordinate pick-up of full containers with the COR, Environmental Management Office, at DSN: 452-7257, COM: 06565-61-7257. The contractor shall ensure the turning-in/picking-up of full hazardous waste containers follows the procedures outlined in the 52 CES/CEIE Hazardous Waste Training (see paragraph 3.4.1.3.) and the requirements listed in the 52 FW Hazardous Waste Management Plan (see paragraph 3.5).

3.4.1.2. Log Books. The contractor shall maintain a daily log book of customers turning in HW.

A sample log book shall be provided by 52 CES/CEIE to the contractor after award. The contractor shall use the format of this log book for documenting all HW deliveries from customers. All inspections required by the 52 FW Hazardous Waste Management Plan (see paragraph 3.5) shall be documented in a Hazardous Waste Storage log book. A sample log book shall be provided by 52 CES/CEIE to the contractor after award, the contractor shall use the format of this log book.

The log book shall indicate other significant events such as spills and external inspections conducted by German authorities. Log books shall be available for government review during normal working hours from Monday through Friday, 0830 a.m. to 1430 p.m. All log books shall be turned over to the COR not later than ten (10) business days of contract completion.

3.4.1.3. Training. All personnel working at the recycling centers handling HW shall be trained by the contractor to meet the requirements of the Gefahrstoffverordnung (GefStoffV) (Hazardous Substances Ordinance) and the Technische Regelungen für Gefahrstoffe (TRGS) 520, respectively. Additionally, all personnel will receive U. S. Air Force-specific HW training regarding U.S.-specific requirements for the storage and handling of HW containers. This training is provided by the U.S. Air Force, 52 CES/CEIE Environmental Management Office. A list of all personnel handling hazardous waste must be submitted by email to the the COR not later than (10) business days prior to the start of the PoP. In case of personnel changes, a complete list identifying all personnel handling HW must be provided to the COR not later than (10) business days prior to the change taking effect. Personnel must comply with all aspects of the training, including the administrative and functional requirements for HW collection, storage, and disposal. The training will be conducted in English and the contractor’s employees must have sufficient knowledge of English to comprehend the information provided.

3.4.1.4. Cleaning. The contractor shall keep the recycling center in a clean and organized condition at all times. The contractor shall clean up all spillages around containers and in the work center. The contractor shall be responsible for the clean-up of minor hazardous waste spills by using the spill kit (see Appendix D). For (HW) spills, the contractor shall follow the procedures outlined in the 52 FW Hazardous Material Spill Prevention and Response Plan (HMSPRP). The document will be provided to the contractor upon request after contract award.

3.5. APPLICABLE LAWS/REGULATIONS/PLANS.

The contractor shall ensure that the recycling center complies with the laws and regulations listed below. Please contact the COR for copies after contract award.

3.5.1. All applicable portions of Chapter 5 and 6 of the U.S. Department of Defense Environmental Final Governing Standards for Germany and other appropriate European and German laws and regulations.

3.5.2. 52 FW Airlift Wing Hazardous Waste Management Plan.

3.5.3. 52 FW 32-7001 Hazardous Materials Spill Prevention and Response Plan (HMSPRP)

3.5.4. AFMAN 32-7002, Environmental Compliance and Pollution Prevention (available at:

https://www.e-publishing.af.mil/)

3.6. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS.

The contractor shall perform work under this contract consistent with the relevant environmental policies and objectives identified in the installation Environmental Management System (EMS) applicable to the contract. The contractor shall perform work in a manner that: conserves water, energy, as well as other resources to the maximum extent feasible. The contractor will ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor will give preference to less toxic materials whenever available that are still reliable for their work. In the event that the work being done by the contractor does not conform/comply with host nation and USAF environmental laws and regulations, the contractor will take corrective and/or preventative action(s). In the case of noncompliance, the contractor will respond, and take corrective action immediately. In the case of a nonconformance, the contractor will respond, and take corrective action based on the time schedule established by the EMS coordinator. In addition, the contractor will ensure that their employees are aware of the Environmental Management System on base, and how these requirements affect their work performed under this contract.

3.6.1. All on-site contractor personnel will receive the installation EMS awareness level information.

3.6.2. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable German, and U.S. Air Force environmental laws, regulations, and operating standards; including, but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding, and addressing environmental laws, and regulations as they pertain to work performed under this contract.

4. GENERAL INFORMATION.

4.1. MISSION.

The overall Civil Engineering mission in the SAB is to plan, maintain, operate and protect the infrastructure, facilities and environment for assigned Airmen, families and civilian employees.

4.2. HOURS OF OPERATION FOR RECYCLING COLLECTION.

Collection and Recycling Services: 0830 a.m. – 1430 p.m., Monday through Friday, and U.S.

Holidays. When the contractor’s work schedule conflicts with an Air Force mission requirement, the contractor shall advise the COR and CO and reschedule work to minimize disruption. The contractor shall be in compliance with German labor laws.

4.3. HOLIDAYS & CLOSURES.

4.3.1. U.S. Federal Holidays are provided for informational purposes only

U.S. Federal Holidays 1st January New Year’s Day 3rd Monday in January Martin Luther King Day 3rd Monday in February Washington’s Birthday Last Monday in May Memorial Day 19th June Juneteenth Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 10th November Veteran’s Day 4th Thursday in November Thanksgiving 25th December Christmas

4.3.2. Other Base Closures. Work scheduled, but not accomplished because of base closure due to exercises, weather, actual alert, or real-world events will be accomplished as soon as possible after base reopening.

4.4. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS OR HEIGHTENED SECURITY DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

In accordance with DODI 1100.22, Policy and Procedure for Determining Workforce Mix, Enclosure 2, paragraph 5b, it is determined that none of the services described in this PWS are considered to be mission essential.

4.5. CONTRACTOR PERSONNEL.

4.5.1. Contract Manager. The contractor shall establish and maintain an office through where the contract manager and alternate(s) can be contacted during work hours from 0830 a.m. through 1430 p.m. hrs. The contract manager or alternate(s) must be able to meet with government personnel designated by the CO to discuss or resolve any contract-related issues upon request of the COR and/or CO. The contract manager or alternate(s) shall have full authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The contract manager (primary and alternate(s)) shall be able to speak English with sufficient structural accuracy and vocabulary to participate in formal and informal conversations on practical, social, and professional topics. The contract manager shall participate in progress meetings (see paragraph 2.4., Periodic Progress Meetings). The contractor shall provide to the CO and COR not later than five (5) business days after contract award the name of the contract manager and alternate(s) including contact information (valid phone numbers and email addresses). Any required personnel changes shall be submitted by email to the CO and COR, not later than (10) business days prior to the change taking effect.

4.5.2. Quality Control Inspector. The contractor will identify to the CO the responsible quality control inspector and alternate(s) to be notified in case of unsatisfactory performance upon submission of quote including contact information (valid phone numbers and email addresses).

The quality control inspector (primary and alternate(s)) shall be able to speak English with sufficient structural accuracy and vocabulary to participate in formal and informal conversations on practical, social, and professional topics. The quality control inspector shall report on base upon request of the COR for scheduled appointments and unforeseen emergencies. The contractor shall provide to the CO and COR not later than five (5) business days after contract award the name of the quality control inspector and alternate(s) including contact information (valid phone numbers and email addresses). Any required personnel changes shall be submitted by email to the CO and COR not later than (10) business days prior to the change taking effect. The quality control inspector shall participate in progress meetings (see paragraph 2.4., Periodic Progress Meetings).

The contractor shall provide the COR telephone number(s) via which validation results and complaints can be reported not later than ten (10) business days prior to the start of the period of performance.

4.5.3. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished by the wearing of distinctive clothing, overcoats, or hats, bearing the company name or logo. The color or design of the selected apparel shall ensure easy and quick identification of contractor personnel for reasons of safety and personal protection. The contractor shall provide all safety equipment for contractor personnel working at the recycling center to include, but not limited to safety shoes, safety gloves, goggles, aprons, first aid kits, fire extinguishers and eye wash stations in accordance with the Arbeitsschutzgesetz (ArbSchG) (German Occupational Safety and Health Act). For safety requirements, personnel working at the recycling centers required are to be trained on the save handling, identifying, and storing of HW (see paragraph 3.4.1.3., Training). It is the contractor’s responsibility that all personnel working at the recycling centers are trained IAW TRGS 520, Technische Regeln fuer Gefahrstoffe (Technical Rules for Hazardous Substances). Personnel working at the recycling centers must be trained as first aid responders, the certificate shall be issued by a German accreditation authority (for example TUEV). Upon contract award, first aid responder certificates shall not be older than 12 months.

First aid responder certificates shall be made available to the Government upon request.

4.5.4. Base Access Restrictions. The Government is authorized to restrict access under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. In this case, the contractor shall return their employee’s base access card/installation pass within 24 hours of notification by Security Forces to the 577 card holder. POC (point of contact) information will be provided by the COR. If notification is being received on a Friday or before a U.S. or German holiday, the base access card shall be returned the next business day to the 577 card holder.

4.6. SECURITY REQUIREMENTS.

Contractor employees will be required to obtain and display identification badges. Please anticipate delays when accessing the base with commercial vehicles and allow time for commercial vehicles to reach their destination. Contractor employees shall drive only on designated routes and obey the speed limits posted throughout base. Procedures for commercial vehicle access to the base are subject to change without prior notice. Citizens from certain countries are currently banned from entering U.S. installations; Security Forces maintains a list (https://www.state.gov/state-sponsors-of-terrorism/) of banned countries. This includes individual contractor employees, therefore any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment to the PWS or contract.

4.6.1. Base Access. Contractor/Employee Base Pass and Identification, Special Clearances.

Contractor personnel shall obtain a Defense Biometric Identification Card not later than fourteen

(14) days prior to the start of the PoP. In order to obtain their installation pass, contractor personnel is required to submit to the 577 card holder the following documents:

AE Form 190-16A (Request for DBIDS), Memo of DBIDS Request, completed form shall be submitted by email to the 577 card holder not later than seven (7) business days after receipt.

AE Form 190-16K, Passholder Responsibilities Acknowledgement, completed form shall be submitted by email to the 577 card holder not later than seven (7) business days after receipt.

Original copy of Passport/Reisepass/Identification Card/Personalausweis, shall be provided by email to the 577 card holder with AE Forms.

AE Form 604-1B, 17-page Security Questionnaire for Simple Security Check, completed form shall be submitted not later than seven (7) business days after receipt.

Police Good Conduct Certificate (PGCC) (Polizeiliches Führungszeugnis), not older than one year, if the PGCC is not being obtained in Germany, a German or English translation, notarized by a public agency, has to be provided with the original certificate. PGCC and any translations must be provided not later than four (4) weeks after contract award.

Copy of Work Permit/Arbeitserlaubnis, if required, shall be provided by email to the 577 card holder with AE Forms.

Copy of Residency Permit/Aufenthaltserlaubnis, if required, shall be provided by email to the 577 card holder with AE Forms.

Copy of DoD awarded contract showing performance period and location(s) access is required to fulfill contractual obligations, completed form shall be submitted by email to the 577 card holder not later than seven (7) business days after receipt.

AE190-16A, Memo of DBIDS, 190-16K, Passholder Responsibilities Acknowledgement, and AE 604-1B, Security Questionnaire, will be provided by the Requiring Activity. Contractor personnel shall present completed documentation to the Spangdahlem Air Base (SAB) Security Forces to obtain their installation. Contractor personnel can only gain access for Spandahlem AB after the security check has been passed with a negative result. It is the responsibility of the contractor to collect and return all installation passes to the within one (1) week of personnel no longer employed, in case of contract termination and/or after the end of the PoP. The above list of required documents is subject to change due to documents being added, updated, or replaced. The contractor shall provide any base access documents as requested by the CO or COR. When such change occurs, it is considered within the scope of this contract and shall not be the basis for any price adjustment.

4.6.2. Spangdahlem Base Access. Current security access restrictions at SAB require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Contractor gate or as advised by SFS only. Contractor vehicles are subject to search prior to gaining base entry. The contractor should plan and allow for delays as a result of heightened and ever-changing security procedures.

4.6.2.1. Security Authority. The contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.6.3. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures. The COR shall ensure all contractor employees performing services in secure areas are processed for a controlled area, limited access, or a visitor badge by the Entry Controller of the restricted/controlled area.

4.6.4. Access Coordination. The facility manager/end user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel performing their duties. The COR shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.6.5. Access Revocation. The Spangdahlem Air Base Installation Commander reserves the right to deny restricted area entry to any contractor employee and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.6.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Spangdahlem Air Base.

4.6.7. Reporting Requirements. Contractor personnel shall report to the COR any information or circumstances of which they are aware may pose a threat to the security or well-being of Department of Defense personnel, contractor personnel, resources and classified or unclassified defense information.

4.6.8. Physical Security. The contractor shall be responsible for safeguarding all government property/equipment and controlled forms provided for contractor use. At the end of each workday, all government facilities, equipment and materials shall be secured.

4.6.9. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized individuals. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon being directed by email by the CO, to re-key or replace the affected lock or locks without any additional cost to the Government than agreed upon in the contract. The Government may, however, at its discretion, replace any affected lock(s) or perform re-keying;

the contractor will be liable for any costs associated with replacing locks or re-keying. In the event a master key is lost or duplicated, the Government shall replace all locks and keys of the affected system; the contractor will be liable for any costs associated with replacing all locks and keys.

4.6.10. Performance and Services Performed During Military Exercise or Operations. Work stoppages may occur during the execution of this contract due to military exercises or operations.

During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor shall be prepared to move to other work locations or suspend operations.

4.6.11 Contractor Access to Department of the Air Force Installations

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

4.7. SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by applicable safety and health requirements. The contractor shall provide a verbal report to the COR immediately of each accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of the required Accident Investigation Report to the COR not later than five (5) business days after each occurrence. The contractor shall use reasonable care to avoid damaging existing buildings, equipment, grounds, improved surfaces, and vegetation on the government installation. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost

4.8. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL).

The CO will designate a primary and alternate COR(s) for the management of the day-to-day activities of the contract. The identity, title and authority of these representatives will be provided in writing to the contractor after contract award.

4.9. MULTI-FUNCTIONAL TEAM.

Senior leadership may require a multi-functional team to be established between the Government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract. Upon request of the COR and/or CO, the contract manager and quality control inspector, as well as other contractor representatives, as requested by the COR and/or CO, shall participate in multi-functional team meetings.

4.10. DAMAGE TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION.

Damage to government buildings, equipment, or vegetation are addressed in RFO 52.237-2, Protection of Government Buildings, Equipment and Vegetation.