FA560626QA019 Questions and Answers.pdf

FA560626QA019 – Multicultural Program Coordinator

QUESTIONS

ANSWERS

Is there any incumbent/recompete or is this a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

The incumbent contract was FA560623P0065, awarded for €98000 including base + 4 option years.

Performance under that award concluded following the retirement of the primary Multicultural Program Coordinator.

If there is an incumbent, is there an incumbent contractor employee whom the awardee should consider for “right of first refusal” (i.e.

Nondisplacement of Qualified Workers Under Service Contracts)?

This will not be considered; all evaluation criteria are listed in the solicitation.

Are any employee benefits required for this position, or is compensation at the contractor’s discretion?

This will not be considered; all evaluation criteria are listed in the solicitation.

Should we propose one individual to perform all tasks, or multiple personnel?

One individual should be proposed to complete all tasks.

Are there any additional requirements for analysis or reporting (e.g., news analysis or community engagement) beyond the PWS?

No, there are not.

Who are authorized to bid on this opportunity? Is this applicable for vendors whose companies are registered in Germany only? Or this is also applicable to vendors outside Germany?

This solicitation is open to all SAM.gov-registered offerors that meet the responsibility criteria of the solicitation.

How many people are currently working under this contract?

1 incumbent contractor was working under this contract.

Does the contractor employee(s) need to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)?

This is not necessary. All hourly requirements can be found in Sections 3(b)-3(e) of the

PWS.

Please confirm if this requirement is a full-time or part-time position?

This requirement would be considered part-time based on the maximum 288 hours that may be invoiced per year.

Please confirm what is the contractor employee work schedule? (e.g. Monday- Friday, 07:30-16:30)

There is no “weekly” requirement.

The contractor will lead a total of 12, 8-hour tours to Trier throughout the year

The contractor will provide 24, 4-hour cooking classes per year using the kitchen located within Military & Family Readiness Center

Attachment 1 PWS states:

1. DESCRIPTION OF SERVICES: a. The purpose of this contract is to provide newcomers with an introduction to living in Germany. The contractor shall conduct multicultural activities for personnel at Spangdahlem AB, Germany, introductory grocery store and culture classes, bi-weekly German cooking classes, and monthly cultural tours to Trier. Mission requirements may dictate short notice changes in class scheduling, location and/or course cancellation.

- Please confirm what vehicle does the contractor employee (Multicultural Program Coordinator) shall use for cultural tours?

- Will the government provide the vehicle?

Personal Vehicle

Attachment 1 PWS states:

d. The contractor will provide 12, 2-hour grocery store tours per year to provide education on grocery shopping in the local economy.

- Please confirm what vehicle does the contractor employee (Multicultural Program Coordinator) shall use for grocery tours?

- Will the government provide the vehicle?

Personal Vehicle

Please confirm what would be the Education requirement/Degree requirement for this role?

No education requirement. The contractor must be fluent in English & German.

Quality Control Plan. Does the Government want a management structure physically located in Europe?

This is not necessary, so long as the program coordinator is physically present and able to fulfill the contract service requirements of the service summary and objectives of the PWS.

Backfill/Absences: What is the policy for backfill coverage during illness, vacation times, or other reasons in which the key personnel may be absent?

All absences will be coordinated at least seven (7) days in advance, except during emergency situations. The total time-off will not exceed two weeks for the period of the contract.

Are candidate credentials expected with the proposal?

Please refer to Section 2 of the PWS

Should offerors submit pricing in USD or Euros?

If quoting in Euros, what is the exchange rate the Government will use?

Offers may be submitted in either currency.

Please note the US Government 2026 exchange rate between USD and EUR is 1 :

0.9303.

Is the employee expected to attend trainings, conferences, or meetings off-site? If so, where will such events take place and what is the expected duration

Yes. Please refer to Sections 3(b)-3(e) of the PWS for hourly program requirements.

Can the Government confirm the total annual level of effort represented by CLIN 0001 (288 hours)?

The PWS appears to require 240 hours, how was the 288 hour estimate developed?

12 Trier tours × 8 hours = 96 hours 24 cooking classes × 4 hours = 96 hours 12 grocery tours × 2 hours = 24 hours Monthly meetings up to 2 hours × 12 = 24 hours

Is the contractor expected to include preparation time, lesson planning, scheduling, and coordination within the 288 hour CLIN quantity, or are only instructional/contact hours billable?

Yes, the 288 is for prep time and other tasks such as: travel, grocery shopping, creating their recipe flyers, etc.

The billable time is when they are teaching/educating.

Are there any additional multicultural activities anticipated beyond the Trier tours, grocery tours, and cooking classes?

No

Who is responsible for purchasing the Bahn tickets referenced in the Trier tours (the contractor or the participants)?

The participants