Atch 1 Local Drayage Final PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

LOCAL DRAYAGE

OF GOVERNMENT FURNISHINGS

FOR

FURNISHINGS MANAGEMENT SECTION

SPANGDAHLEM AIR BASE AND

GEOGRAPHICALLY SEPARATED UNITS

(GSUs)

Prepared by Mr. Rolf Fuxen, 52 CES/CEIH, 11 Feb 2020

Table of contents

1. DESCRIPTION OF SERVICES

2. HOLIDAYS AND HOURS OF OPERATION

3. SECURITY REQUIREMENTS

4 SERVICE SUMMARY (SS)

5 GOVERNMENT FURNISHED PROPERTY AND SERVICES

6 CONTRACTOR FUNRISHED ITEMS

7 CONTRACTOR MANPOWER REPORTING LANGUAGE

8 APPENDICES

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, power tools, all types of licenses and permits, materials, supervision, supplies, services, and transportation necessary to assemble, disassemble, transfer, transport, issue, pick-up, load / unload at warehouse 166 and deliver Government-owned furnishings as defined in this Performance Work

Statement (PWS) for Spangdahlem Air Base (SAB) (on-base and off-base units, Warehouse to Warehouse moves, and GSUs). Standards as outlined in this PWS shall be met by the Contractor.

1.1. The Contractor shall provide two (2) enclosed vehicles, minimum loading height of two hundred and thirty eight centimeters (238cm). A delivery team shall consist of one

(1) Crew chief (driver) and two (2) porters.

1.2. The vehicles may be stored, by the Contractor, at the Furnishing Management

Section (FMS) warehouse, building 166, Spangdahlem Air Base. The contractor shall provide minimum one (1) enclosed vehicle, with up to ninety (90) cubic meters (cbm) capacity, minimum loading capacity of twenty-five (25) cubic meters (cbm) daily.

Should ninety (90) cubic meters (cbm) be exceeded, the contractor shall provide an additional enclosed vehicle. Furnishings Management Section will notify contractor about the daily truck schedule 48 hours in advance. FMS must contact the contractor at least forty-eight (48) hours in advance if a second vehicle is required. If there is a vehicle malfunction or breakdown a third truck must be made available to complete the daily workload.

1.3. Call Placement Per Day: A call shall not exceed two (2) trucks per day for a furnishing requirement of a maximum of one-hundred-and-eighty 180 cubic meters

(cbm) for both trucks together. The minimum furnishing requirement shall not be less than twenty-five (25) cubic meters (cbm) per call.

1.4. Each vehicle shall be equipped with a basic tool kit. In addition, a camera shall be furnished by the Contractor to document possible damages to property (private property or FMO property). Damages shall be reported to the Contracting Officer’s Representative

(COR) within twenty-four (24) hours or next duty day. If customer is not present, contractor shall wait at least fifteen (15) minutes for the customer, then leave a note at the apartment door, utilizing template note provided by FMS.

1.4.1 Damaged Furnishings.

The crew chief (driver) shall, together with the customer, inspect all delivered items, items to be exchanged, and/or items to be picked up. Any damage(s) found (beyond normal wear and tear) which are mutually agreed upon by the customer and the

Contractor, shall be annotated by the crew chief (driver) on the “Request Order/Pickup

Order Form”. The Contractor shall request the customer to sign and date the document.

In the event that the customer refuses to sign the Request Order/Pickup Order Form, the

Contractor shall advise the customer that they may write “NON- CONCUR” along with their signature. The COR shall resolve the issue with the customer within ten (10) workdays.

1.4.2. Damaged Private Property.

Should any damages be made during deliveries/turn- in, the contractor shall inform the customer or landlord immediately. Also, the contractor shall inform the customer of the agency that is responsible for the repair/charges.

1.5. Each vehicle shall be equipped with an operational cellular telephone. If necessary, contractor will contact customers prior to arrival as stated on Request

Order/Pickup Order Form.

1.6. Contractor shall contact customer (cell phone number provided by FMS) if not present at home or opening door. (as scheduled)

1.7. Contractor’s truck shall have the company name printed on truck in readable big letters. Employees shall wear a badge/name tag stating the individual’s name and company name or printed shirts or sweaters/jackets.

1.8. Employees shall not smoke while loading, unloading or placing furnishings in

Government and/ or private facilities.

1.9. Contractor loads / unloads every day all furnishings on/off the truck under

FMS supervision at the FMS warehouse building 166, Spangdahlem Air Base.

1.10. Delivery and pick up locations for this contract are as follows:

a. Government on-base housing units (Spangdahlem Housing Area).

b. Warehouse-to-Warehouse Transport: Spangdahlem building 166 and Sülm building 1201 and vice versa.

c. Economy Rental Housing Units

d. Services with non-vehicular requirement may be ordered for:

(1) Building to building move.

(2) Stairwell to stairwell move.

(3) Floor to floor move.

1.11. A move is the total amount of furniture to be picked-up, delivered, and/or exchanged in a single area on a workday.

1.12. The volume of each piece of furniture is expressed in cubic meter.

1.13. The following forms shall be utilized to perform the requested services under this

PWS. COR will inform the Contractor when aforementioned forms are applicable for utilization:

a. Request Order/Pickup Order Form

b. USAFE Form 391 – Household Furnishings Record-Pick-up and Delivery

Service.

c. USAFE Form 392 – Transportation of Housing Supply Furnishings-Service

Certificate

The Government shall provide all above-mentioned forms.

1.14. Loading and off-loading at the points of origin and delivery shall be performed in accordance with commercial practices. The loading of truck(s) is performed in the morning and afternoon at the FMS warehouse. Furnishings collected during the morning shall be unloaded at the designated Government warehouse. Furnishings collected during the afternoon are authorized to be secured in the Contractor’s compound/warehouse until the next workday.

FMS provides the pickup order to the contractor every day. Pickup order will state if work shall be performed in the morning or in the afternoon and all calls shall be performed on the scheduled day.

1.15. The Contractor shall meet “pick-up” and “delivery time” within the scheduled time by 52 FMS.

1.16. The Contractor shall assemble/disassemble furniture, as required, upon delivery, exchange and pick-up at the customer’s residence. See Appendix C of PWS –

Loading List

1.17. The Contractor shall place all furnishings in areas/rooms as requested by the housing occupant/customer. On initial deliveries, the Contractor shall move furniture to the desired room/area upon request of the customer (such as relocating wardrobe from basement to proper bedroom location).

1.18. Should a refrigerator not fit through the entrance door or any other door, the refrigerator door shall be removed and put back once refrigerator is set in place.

Furnishings which are too large to be placed in their respective housing units shall be returned to the Furnishings Management Section (FMS), located on

Spangdahlem Air Base, building 166.

1.19. The Contractor shall dispose of all packing material after each workday.

This shall be accomplished at his plant and be in compliance with

German/European Environmental Law(s), Directives, and Regulations.

1.20. For each delivery, exchange of furnishings, and/or pick-up, the Contractor and the occupant of the respective unit shall sign a Request Order/Pickup Order Form. One copy shall be given to the occupant. The Contractor shall provide the original Request

Order/Pickup Order Form, USAFE Form 391 and USAFE Form 392 to the COR, no later than the following workday. This procedure shall apply for each delivery, exchange of furnishings, and/or pick-up.

1.21. Quality Control. The Contractor shall maintain a complete quality control plan

(QCP) to ensure the requirements of this contract are in accordance with commercial practices. The QCP shall be delivered within 30 days after contract award. The

Contractor shall update this plan as changes occur and provide an updated version to the

Contracting Office and the COR.

1.22. Quality Assurance. The Government shall evaluate the contractor’s performance by using “Periodic Surveillance Checklist/s” and the “Customer

Complaint” method.

1.23. The following information shall be provided to the Contractor for each service call:

a. Contract number.

b. Call number.

c. Date and time of call.

d. Type/s of furniture.

e. Estimated amount of cubic meters for each workday.

f. Date and time of required service day.

This information shall be provided to the Contractor on a “Local Drayage Daily Job

Order” form. Aforementioned form shall be returned to the COR no later than the next duty day.

1.24. The COR shall notify the Contractor of cancelled appointments not less than one (1) duty day prior to the date services are required, without any charges to the

Government. The Government reserves the right to fill cancelled appointments with similar cubic meter volume, in the same area previously scheduled.

1.25. During a military exercise, it is possible that there might be a delay entering/departing the base at no cost to the government.

2. HOLIDAYS AND HOURS OF OPERATION

2.1 American Federal Holidays.

New Year’s Day, January 1 or the Friday preceding or Monday following

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4 or the Friday preceding or Monday following

Labor Day, First Monday in September

Columbus Day, 2nd Monday in October

Veterans Day, November 11or the Friday preceding or Monday following

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25 or the Friday preceding or Monday following

2.2 German Holidays.

New Year’s Day

Good Friday

Easter

Labor Day

Ascension Day

Pentecost

Corpus Christi Day

Day of German Unity

All Saints Day

Christmas Day

2nd Day of Christmas

2.3 Hours of Operation. Services under this contract shall be performed between 0730 hours and 1830 hours, Monday through Friday, except on American and German holidays.

3. SECURITY REQUIREMENTS

3.1 The Contractor shall obtain the following pass and identification items for all personnel employed under this contract who require entrance to Spangdahlem Air

Base:

a. Application for Civilian Identification Card, DD Form 1172.

b. Registered Vehicle Expiration, AF Form 2219 (Series).

c. Request for base entry identification, USAFE IMT 79, USAFE IMT 19, Security Questionnaire, AF Form 2583

d. Police Good Conduct Certificate.

Certificate shall be less than three months old, obtained locally

(For Local Nationals).

e. Complete listing of vehicles with respective registration numbers.

3.2 Contractor personnel. The Contractor shall at all times provide full and adequate supervision of employees, to ensure complete and satisfactory performance of all work, in accordance with the terms of the contract. Crew Chief (driver) shall be able to communicate in the English language and understand routine correspondence, reports, and technical material without using a dictionary.

3.3 Certifications. The Contractor shall be responsible for obtaining all certifications, licenses, permits, and associated documentation to perform all services listed in this

PWS.

4 SERVICE SUMMARY (SS).

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures are set forth in FAR 52.212-4(a), Contract Terms and Conditions –

Commercial Items, Inspection/Acceptable, will be used to remedy all deficiencies.

Performance

Objective

PWS

Paragraph Performance

Threshold Remedy Method of

Assessment

SS-1

Contractor provides

Closed- In Vehicle

Each Duty Day. 2 nd

Vehicle when required

1.1. and

1.2

0 Defects per

Month

Re-performance

Within 2 hours of notification

Periodic validation, customer complaint.

SS-2

Contractor’s

Vehicle(s) is/are provided with a

Basic Tool Kit and

Cellular Phone

1.4 and

1.5

0 Defects per

Month

Re-performance

Within 2 hours of notification

Periodic validation, customer complaint.

SS-3

Contractor meets

Pick-Up And Delivery of scheduled day determined by FMS

1.14 and

1.15

No more

Than 4

Defects per month.

Re-performance

Within 2 hours of notification

Periodic validation, customer complaint.

SS-4

Quality Control.

Inspection procedures are followed and documented in accordance with

Contractor’s Quality

Control Plan.

1.21. 1 Defect per

Month

Contractor shall provide a written

Corrective

Action Report.

Periodic validation, customer complaint.

5 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Government Furnished Facilities. The Government will provide loading space and parking lot for a second transport vehicle for the Contractor in building 166, Warehouse, Spangdahlem Air Base.

5.2. Government Furnished Supplies and Equipment. None.

5.3 Government Furnished Utilities. None

6 CONTRACTOR FUNRISHED ITEMS.

Blankets, padding, tools and other associated items shall be available to protect, and to prevent damage to property.

7 CONTRACTOR MANPOWER REPORTING LANGUAGE

7.1 For Contract Performance Work Statements the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Local Drayage Service via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

7.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor

Manpower Reporting Application (CMRA) help desk.

http://www.ecmra.mil/

8 APPENDICES

A. Workload Estimate for 12 months

B. Base Map will be provided upon contract award.

C. Loading List

APPENDIX A

WORKLOAD ESTIMATES FOR TWELVE MONTHS

(1) Destination distance within 25 Kilometers (KM) 15,750 Cubic Meters radius from point of origin

(2) Destination distance within 25KM 1,350 Cubic Meters to 75KM radius from point of origin

(3) Destination distance within 76KM 225 Cubic Meters to 150KM radius from point of origin

(4) Destination distance greater than 150KM 100 Cubic Meters

Radius from point of origin

(5) Non-Vehicular Services 90 hours

APPENDIX B

BASE MAP

Will be issued after award to the respective contractor

APPENDIX C OF PWS - LOADING LIST

LIST OF POSSIBLE ITEMS TO REQUIRE MOVEMENT

Local Drayage 52 CES/CEIH

Unit 3625 Box 60

APO AE 09126 / 5000

# ITEM

1 Dryer

2 Dryer US

3 Washer

4 Washer 8 kg

5 Washer US

6 Refrigerator German lrg

7 Refrigerator German

8 Refrigerator US

9 Range

10 Microwave

11 Cabinet Kitchen Base/Top

12 Cabinet Kitchen Counter

13 Cabinet Kitchen Storage

14 Wardrobe Folding

15 Boxspring sgl

16 Mattress sgl

17 Boxspring sgl queen size

18 Mattress sgl queen size

19 Bedframe dbl queen size

20 Boxspring dbl queen size

21 Mattress dbl queen size

22 Bedframe dbl metal

23 Mattress king size

24 Bedframe king size

25 Table night

26 Chest of Drawers

27 Baby Crib

28 Sofa

29 Chair Easy

30 Table coffee

31 Table end

32 Floor Lamp

33 Table Lamp

34 Dining Table

35 Dining Chair 36 Transformer

37 Fire Extinguisher