Attachment_2_-_PWS_Waste_Material_-__Final_7_Dec_2016.pdf

FA5606-17-R-0002

Attachment 2

PERFORMANCE WORK STATEMENT

FOR

REMOVAL OF WASTE MATERIAL

SPANGDAHLEM AIR BASE, GERMANY

7-December-2016

PERFORMANCE WORK STATEMENT (PWS)

Removal of Waste Material

Part 1

General Information

1. GENERAL

1.1. DESCRIPTION OF SERVICES/INTRODUCTION

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Removal of Waste Material as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Work shall comply with German and European commercial standards and shall be performed in accordance with all applicable laws, regulations mentioned in Part 5.

1.2. OBJECTIVES

The contractor shall maintain oil/water separators, grease traps, holding tanks, water retention basins, sewer lines, drain lines, package plants, portable toilets, waste oil holding tanks, air-craft-wash racks, fire suppression system and industrial waste water tanks located at Spangdahlem Air Base and GSUs. See Appendix A for location, size and frequency of cleaning of oil/water separators, grease traps and aforementioned components.

1.3. SCOPE

1.3.1. SAMPLING AND LABORATORY ANALYSIS.

The contractor shall provide sampling and laboratory analytical services for process control and to support base civil engineer and regulatory agency operating requirements IAW German and International Sampling and Analytical Standards with certification for this sampling and analysis service. Such sampling and testing procedures shall be accomplished in accordance with applicable operating permit requirements and conditions and as directed by the contracting officer (CO) only.

1.3.2. PRELIMINARY TESTS.

A mixed sludge sample shall be analyzed every 10th container batch by a certified laboratory on heavy metal content in accordance with the Klärschlammverordnung - Sewage Sludge Regulation requirements. In addition, a liquid sludge sample from the dewatering sludge tank shall be taken and analyzed every 6 months.

A mixed sample of the dewatered sludge shall be analyzed every 10th container for 13 perflourinated chemical (PFT) parameters (Perfluorooctane Sulfonic Acid, Perfluorooctanoic Acid, Perfluorobutane Sulfonic Acid, Perfluorobutanoic Acid, Perfluoropentanoic Acid, Perfluorohexane Sulfonic Acid, Perfluorohexanoic Acid, Perfluoroheptanoic Acid, Perfluorooctanesulfonamide, Perfluoronanoic Acid, Perfluorodecane Sulfonic Acid, Perfluorodecane Acid, Perfluordodecane Acid) with a calculated total PFT concentration. A copy of the results shall be forwarded to the Contracting Officer Representative (COR) as soon as the report from the laboratory is available, but not later than the next invoice. Pick up of containers shall be coordinated with the

COR.

1.3.3. HAZARDOUS SLUDGE

Should any sludge exceed any parameter, for example PFT, heavy metals or hydrocarbons as limited by German and European Laws and Regulations, a meeting shall be held with the Contractor, the Contracting Officer, Environmental Engineer, and the COR to discuss disposal procedures of Hazardous sludge as directed by German and European Laws.

1.3.4. WASTE WATER

Any waste water that will be disposed through this contract must be tested on PFT. If tested positive, it must be treated to be acceptable for final disposal. Final disposal must be IAW with all German/European law in that matter. A copy of the results shall be forwarded to the COR as soon the report from the laboratory is available. Notify the COR immediately if the results have not been received within 10 days.

1.3.5. REPORTS

A copy of the EVN-Entsorgungs Ordnungsnachweis (Proof of Proper Disposal) shall be provided to the 52 CES/CEOIU, “Wasserwerk”, Bldg. 2016, WWTP. A copy of the final disposal manifest - (Übernahmeschein/Begleitschein) shall be submitted with the monthly invoice. An electronic copy of the logbooks (Betriebstagebuecher) for the Oil/Water Separators, Grease Separators shall be submitted semi-annually to 52 CES/CEOIU, “Wasserwerk”, Bldg. 2016, WWTP and 52 CES/CEIE (Umwelt-schutzabteilung).

Keep a complete set of laboratory records for all laboratory tests including: date and time of sampling, type of sample, name of sample, location of sample, test performed and test results for a period of 3 years on file.

1.3.6. EMERGENCY OR SPECIAL EVENTS SERVICES.

Services may be required to support an activation or exercise of contingency plans, natural disaster or other emergency, outside the normal daily work schedule or after normal duty hours. In emergency cases, the contractor shall respond within 1 hour of notification, Monday through Sunday and on German holidays.

1.3.7. AUTHORIZES PERSONNEL TO PLACE EMERGENCY CALLS

The contractor will receive a letter prior to the performance start date listing all the designated CORs authorized to place calls. Those designated CORs are only authorized to place extra calls against Line Item

4.15 (Emergency or Special Event Service). Any other Emergency or extra calls can only be made and authorized by the designated Contracting Officer.

1.3.8. PROGRAM MANAGER AND FOREMAN.

The contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract and the associated performance work statement. Contractor personnel shall be certified to meet federal and local certification requirements to perform stated service as required.

1.4 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the locations mentioned in Appendix A.

1.5 PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 11 months and four (2) 12-month option years.

The period of performance reads as follows:

Base Year (1st October 2017 – 31st August 2018) Option Year I (1st September 2018 – 31st August 2019) Option Year II (1st September 2019 – 31st August 2020)

1.6. GENERAL INFORMATION

1.6.1. QUALITY CONTROL

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS and German commercial standards, laws and regulations. The contractor shall develop and implement procedures for the items which are not regulated through a law or DIN regulation to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assures themself that their work complies with the requirement of the contract. The quality control plan is submitted as required by the solicitation and maintained for accuracy and currency during the duration of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. QUALITY ASSURANCE

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.6.3. HOLIDAYS

The following is a list of Federal Holidays observed by this installation:

American Federal Holidays: 10 holidays

1. New Year’s Day, January 1 or the Friday preceding or Monday following

2. Martin Luther King’s Day, 3rd Monday in January

3. President’s Day, 3rd Monday in February

4. Memorial Day, Last Monday in May

5. Independence Day, July 4 or the Friday preceding or Monday following

6. Labor Day, First Monday in September

7. Columbus Day, 2nd Monday in October

8. Veteran’s Day, November 11 or the Friday preceding or Monday following

9. Thanksgiving Day, 4th Thursday in November

10. Christmas Day, December 25 or the Friday preceding or Monday following

Note: When the holiday is on a Saturday, the preceding Friday shall be the U.S. Holiday.

When the holiday is on a Sunday, the following Monday shall be the U.S. Holiday.

German Holidays: 13 holidays

1. New Years Day

2. Good Friday

3. Easter Monday

4. Labor Day

5. Ascension Day

6. White Monday

7. Corpus Christi Day

8. All Saints Day

9. Day of Repentance

10. Day of Unity

11. Christmas Eve

12. Christmas Day

13. Second Day of Christmas

1.6.4. HOURS OF OPERATION

The contractor is responsible for conducting business between the hours of 0700 hours through 1700 hours.

Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor must report within 1 hour of an emergency call or special event call properly made under paragraph 1.3.6 regardless of the time of day.

Depending on military requirements interruptions of work are possible in certain areas and at different times.

Any known interruptions lasting more than 1 hour the COR will notify the contractor immediately.

1.6.5. SECURITY REQUIREMENTS.

The contractor shall obtain all necessary passes and identification items for personnel who need to gain access on the base. After contract award the contractor will be given the name of the point of contact to request passes.

1.6.6. SAFETY AND HEALTH STANDARDS

The contractor shall initiate and maintain such programs as to comply with the provisions of the Occupational Safety and Health Standards Act and Globally Harmonized System also any applicable European and/or German law, contract clauses, other directives and/or regulations.

1.6.7. SPECIAL QUALIFICATIONS

1.6.7.1. The contractor shall be responsible for obtaining all certifications, licenses, permits and associated documentation to perform all services listed in this Statement of Work. The contractor shall be responsible for all certifications, costs and licenses pertaining to the “Sonder Abfall Management” (S.A.M.) – Special Refuse Management.

1.6.7.2 The contractor shall be responsible for obtaining the training for all of his employees on flight line driving procedures and shall ensure that his employees are in possession of a valid flight line driving permit.

The contractor shall be responsible for safeguarding all government property provided for contractor use.

The contractor shall establish and implement methods of making sure all keys issued to him by the Government are not lost, misplaced, and/or used by unauthorized persons.

1.6.7.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8. KEY PERSONNEL: The contractor shall provide a designated foreman who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the foreman is absent shall be designated in writing to the contracting officer. The foreman or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The foreman or alternate shall be available between 0700 through 1700 hrs, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Stand-By Personal shall be available for emergency calls.

Qualifications for all key personnel are listed below:

• Shall be able to speak and understand English at the below listed level:

o Speaking Ability - Level 1: Contractor can ask/answer questions on topics very familiar to him within the scope of the very limited language experience. Contractor can understand simple questions and statements allowing for slowed speech, repetition or paraphrase.

1.7. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8. CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions for a quality assurance evaluation: Assure that the Contractor performs the technical requirements of the contract; perform random inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or orders.

1.9. IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. All documents or reports produced by the contractor or contractor’s employees shall be suitably marked as contractor products or contractor participation appropriately disclosed.

1.10. ORGANIZATIONAL CONFLICT OF INTEREST

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.11 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

1.11.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.11.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil http://www.ecmra.mil/ http://www.ecmra.mil/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CBM Cubic Meter CFR Code of Federal Regulations CO Contracting Officer COD Chemical Oxygen Demand COR Contracting Officer Representative DAF Department of the Air Force DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DIN Deutsches Institut für Normung – “German Institute for Norming” DO Delivery Order DOD Department of Defense FAR Federal Acquisition Regulation GSU Geographical Separated Unit IAW In Accordance With OCI Organizational Conflict of Interest ODC Other Direct Costs OWS Oil Water Separator PFT Perflourotensides PIPO Phase In/Phase Out POC Point of Contact POL Petroleum, Oil and Lubricate PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RWRB Rainwater Retention Basin SAB Spangdahlem Air Base S.A.M. Sonder Abfall Management – “Special Refuse Management” SWDI Storm Water Drain Inlets TE Technical Exhibit WWTP Wastewater Treatment Plant (Bldg. 2016)

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. WATER AND ELECTRICITY

The Contractor is authorized to use water and electricity provided by the Government for the purpose to clean Government facilities and equipment on an as needed basis.

3.2. STORAGE PROPERTY

The contractor shall have an appropriate designated Government location at the WWTP near Bldg. 2016 for the in paragraph 4.22 mentioned service to store sludge during the periods that it cannot be properly disposed or is awaiting results from samples taken to determine its overall contents.

3.3. OTHER PROPERTY, EQUIPMENT, AND SERVICES

Except as stated in paragraph 3.1, the contractor will furnish all property, equipment and services necessary in the performance of this contract.

PART 4

SPECIFIC TASKS

4. SPECIFIC TASKS

4.0. BASIC SERVICES

The contractor shall provide services for the Removal of Waste Material. The Contractor shall be a certified company according to all updated German legal and commercial regulations and standards.

4.1. MAINTENANCE OF OIL/WATER SEPARATORS WITH AND WITHOUT

COALESCENCE FILTERS AND SAND/SLUDGE TRAPS

4.1.1 Perform maintenance and cleaning of all oil/water separators (OWS) and sand/sludge traps in accordance with regulation DIN 1999-100/ DIN EN 858 (see regulation table in Part 5). Draw off, transport and dispose of oil and sludge and inspect system for proper operation. The contractor is also responsible on behalf of the US Government for the following tasks in DIN 1999-100, mentioned in paragraphs: 14.3 Self-control (Eigenkontrolle), 14.4 Maintenance (Wartung), 14.5 Disposal (Entsorgung), 14.4 General Inspection (Überprüfung/Generalinspektion) and 14.7 Operation Book (Betriebstagebuch). Any discrepancy on OWS noted during the service as stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.1.2 Two-Phase Separators (to include from manufacturers but not limited to those: Dywidag, AWAS, Buderus, Bene systems). The same procedures apply as stated in 4.1.1 and maintenance of the same shall be performed in accordance with applicable regulations. Any equipment malfunction(s) shall be reported to the COR the same duty day.

4.1.2.1 The Contractor is responsible for the acquisition of the manufacturing/maintenance manuals (Herstelleranweisungen/ Betriebstagebücher) of all separators, if those are still available. The Contractor shall provide annually a copy of the manufacturing/maintenance manuals of all separators to the Environmental Office (52 CES/CEIE), Bldg. 119; Tel. 06565-61-7257.

4.1.3 Prior to cleaning and pumping operations, the contractor shall perform appropriate action/testing to determine the contents (floating materials, liquid and sludge) and identify if the materials are hazardous waste. If those materials are hazardous the contractor has to stop his work and to notify the Contracting Officer, who will notify the installation Environmental Office (52 CES/CEIE), Bldg 119; Tel. 06565-61- 7257. If the material is identified as a hazardous waste it needs to be disposed IAW with all European/German laws. A proof of disposal (Entsorgungsnachweis und Begleitschein) shall be provided to the CES Service Contracts Office in Bldg. 120 at Spangdahlem AB. The contractor shall provide the opportunity to sign the final disposal manifest (Begleitschein) digitally IAW S.A.M., including three digital signature cards.

If material being cleaned and pumped is non-hazardous, the contractor shall proceed with the cleaning. The contractor shall ensure coalescent filter packages are renewed as appropriate for the different kind of coalescent filters. Filter package renewal includes proper disposal of the used filter material. The maintenance includes the functional testing of the separators and changing of existing coalescent filters. All sludge, sediments, oil, oil residue, and other waste from the sand traps, separators and coalescing filters shall be removed. The separators needs to be drained completely. All parts need to be inspected. If there are any deficiencies, pictures need to be made and the issues clearly summarized. The report shall be sent to 52 CES/CEO personnel and Environmental Office (52 CES/CEIE), Bldg. 119; Tel. 06565-61-7257. The separators need to be washed and drained and filled with clear water as required for the unique configuration of the separator. Also the contractor transports all materials from oil/water separators to an approved off-base oil recovery and storage/disposal facility.

4.2. MAINTENANCE OF GREASE SEPARATORS.

4.2.1 Perform maintenance and cleaning of all grease traps to include removal, transportation, and proper disposal of contents in accordance with DIN 4040-100, DIN EN 1825. Residual or recharge water must be higher than lower inlets. The contractor is also responsible for the following tasks in DIN 4040-100, mentioned in paragraphs: 12.2 Disposal (Entsorgung), 12.3 Maintenance (Wartung), 12.4 General Inspection

(Überprüfung/Generalinspektion) and 12.5 Operation Book (Betriebstagebuch). Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.2.2 The Contractor is responsible for the acquisition of the manufacturing/maintenance manuals (Herstelleranweisungen/ Betriebstagebücher) for all grease separators, if those are still available. The Contractor shall provide annually a copy of the manufacturing/maintenance manuals of all grease separators to the 52 CES/CEO personnel and Environmental Office (52 CES/CEIE), Bldg. 119; Tel. 06565-61-7257.

4.3. MAINTENANCE OF HOLDING SEWAGE TANKS, PACKAGE WASTEWATER

TREATMENT PLANTS AND SEWAGE LIFT STATIONS

Perform maintenance of sewage holding tanks, sewage lift stations and package wastewater treatment plants (WWTP) in accordance with DIN 4261 and manufacturer’s operations and maintenance manuals. The contractor shall transport and discharge contents of sewage holding tanks at Spangdahlem Air Base to the WWTP at building 2016. Estimated quantity to be removed per year is located at technical exhibit 3. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.4. MAINTENANCE OF RAIN RETENTION BASINS (RRB)

Rainwater retention basins shall be cleaned annually. Filter systems and sand traps shall be inspected and cleaned according to the manufacturer’s manuals. The Contractor is responsible for the removal, transportation, and proper disposal of contents within retention basins. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.5. REMOVAL OF HOLDING TANK/SEWAGE TREATMENT PLANT SLUDGE.

In the event a sewage holding tank has reached its 75% filling capacity or the compact WWTP is not fully operational and the contents of sewage holding tanks, portable toilets, and/or compact WWTP cannot be stored and/or treated, the Contractor shall remove, transport and dispose the sewage sludge to the SAB WWTP in accordance with DIN 4261. For sewage holding tank location see Appendix A.

4.6. MAINTENANCE OF DOME SHAFTS

Empty and clean dome shafts from underground storage tanks and from above ground storage tanks completely of oil, water, oil/water mixtures and/or sludge. Number of and locations of dome shafts are located at Appendix A. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day. Estimated quantity to be removed per year is found at technical exhibit 3 and is estimated on an hourly basis considering the following: travel time to and from oil tanks, suction (pumping) time, and transfer time from truck into government holding tank or processing/treatment system.

4.7. MAINTENANCE OF INTERNAL POL-STORAGE TANK BOTTOMS.

Remove water and oily water from POL-storage tank bottoms; tank locations are outlined in Appendix A.

Services shall be performed in accordance with German commercial standards. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.8. MAINTENANCE OF STORM WATER DRAIN INLETS (SWDI), DRANAGE LINES AND

DRAIN GUTTERS.

The contractor shall clean, transport and properly dispose of all sediments and debris from SWDI, drainage lines and drainage gutters, including the runway and airfield taxiways. Services shall be performed in accordance with German commercial standards and will include: flushing drainage lines, cleaning up debris from drain gutters base wide as needed, cleaning up and removing debris and sediments from drain inlets at the airfield pavement areas. Those inlets which are secured by screws must be secured after service performance again. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day. Performance execution must be coordinated at least 2 weeks prior with the COR for access coordination to the airfield. Estimated quantity to be removed per year is found at technical exhibit 3 and estimates travel time to and from the SWDIs and cleaning of the same.

4.9. MAINTENANCE OF GOVERNMENT OWNED PORTABLE TOILETS.

The contractor must ensure that Government owned portable toilets are all clean, disinfected, and refilled to ensure they meet German commercial standards.

Transport and discharge content of toilets at the Spangdahlem WWTP at building 2016. Any equipment malfunction shall be reported to the COR the same duty day. The COR will make calls/appointments for toilette service. Estimated workload data is included at technical exhibit 3. Estimated workload data are calculated considering the following: travel time to and from portable toilets, suction (pumping) time and transfer time from truck into Spangdahlem Air Base WWTP.

4.10. MAINTENANCE OF WASTE OIL AND FUEL

Remove waste oil and fuel from holding containers, drums, tanks, maintenance pits and waste oil tanks, transport, and empty content into designated holding tank(s) at buildings 208 and 765 on Spangdahlem Air Base. All service(s) shall be performed in accordance with TRbF Nr 111, “Technical Directive for Flammable Liquids” and the German Federal and State Water Laws and ordnances.

4.11. MAINTENANCE OF INDUSTRIAL WASTEWATER HOLDING TANKS

Empty and clean holding tanks completely of: waste/water mixture, water, oil/water mixtures, and/or sludge to include cleaning and flushing of a trough (if existing) and proper disposal of the waste material. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.12. FLUSH TEST OF STORM DRAINAGE AND SEWAGE LINES

The contractor shall conduct a flush test of the storm drainage and sewage lines when blocked by sludge and to ensure a proper run off. Services shall be performed in accordance with German commercial standards.

Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.13. REMOVAL OF AIRCRAFT WASH WATER

The contractor shall remove contents of aircraft wash rack holding tank and dispose contents in an authorized treatment facility in accordance with German commercial standards. The contractor shall ensure the tank is less than 80% full. The size of the holding tank is 20 cbm capacity. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.14. EMERGENCY OR SPECIAL EVENTS SERVICES.

Services may be required to support an activation, exercise of contingency plans, natural disaster, or other emergency, outside the normal daily work schedule or after normal duty hours. In emergency cases, the contractor shall respond within 1 hours upon notification by the CORs assigned to this contract, Monday through Sunday and on German holidays to Spangdahlem Air Base, and all other GSUs and off-base sites in a radius of 20 kilometers from Spangdahlem Air Base.

4.15. MAINTENANCE OF WASTEWATER CATCHMENT (TREATMENT) PONDS.

The contractor shall clean and maintain wastewater catchment ponds IAW the standards mentioned in Part

5. This maintenance includes excavation and removal of sediments from ponds, mowing of unnecessary grass.

4.16. GENERAL INSPECTION AND TIGHTNESS TEST OF OIL/WATER SEPARATORS AND

GREASE SEPARATORS

Perform general inspection and test all parts and connections of OWS systems including the associated pipes (DIN 1986) on tightness according to DIN 1999-100/DIN EN 858 and according to DIN 4040-100 with DIN EN 1825-1 and DIN EN1825-2 for grease separators.

Contractor is required to develop a plan for inspection of about 30 separator systems per year. Results shall be reported in the operations and inspections manual for all systems as recommended in the “Merkblatt Mineralölhaltige Abwässer und Abfälle aus Betriebsstätten zur Wartung, Reinigung, Betankung und Demontage von Fahrzeugen” / ”Pamphlet for industrial waste water/material contaminated with oil for maintenance, cleaning, refilling and demounting of vehicles”. Major deficiencies shall be immediately reported to 52 CES/CEOIU. One copy each of the complete status report or detected deficiencies report must be forwarded to 52 CES/CEOIU and 52 CES/CEIE within 5 working days.

After testing and servicing, separator systems shall be put back into operational condition.

4.17. TIGHTNESS TEST OF SEWAGE HOLDING TANKS

Inspect and test all parts and connections of sewage holding tank systems on tightness according to DIN 4261. By German law test is required every 5 years, and every 2.5 years in a water protection zone, on all systems at Spangdahlem Air Base and GSUs. Estimated tested quantity per year is five (5) each between 10 and 20 cbm capacity. Results have to be reported, major deficiencies shall be immediately reported to 52 CES/CEOIU. One copy each of the complete status report or detected deficiencies report must be forwarded to 52 CES/CEOIU and 52 CES/CEIE within 5 working days.

4.18. PFT TESTINGS

The contractor shall perform PFT testing upon notification by the COR. The following parameters must be displayed in the report: 24 each single PFOS/PFT sampling parameters IAW required analytical method DIN 38407-F42 (AN-LG004) and lowest measurement value of 0.1 ng/l PFOS/PFCs:

Perfluorbutan-Acid (PFBA), Perfluoroctan-Acid (gPFOA), Perfluoroctansulfon-Acid (gPFOS), Perfluorundecan-Acid (PFUnA), Perfluorpentan-Acid (PFPeA), PerfluorhexansulfonAcid (gPFHxS), Perfluorhexan-Acid (PFHxA), Perfluorheptan-Acid (PFHpA), Perfluornonan-Acid (PFNA), Perfluordecan- Acid (PFDA), Perfluordodecan-Acid (PFDoA), Perfluorbutansulfon-Acid (gPFBS), Perfluordecansulfon- Acid (PFDS), Perfluoroctansulfonamid (PFOSA), Perfluorheptansulfon-Acid (PFHpS), Perfluorpentansulfon-Acid (PFPeS), 1H,1H,2H,2H-Perfluoroctansulfon-Acid (H4PFOS), 7H- Dodecanfluorheptan-Acid (HPFHpA), 2H,2H-Perfluordecan-Acid (H2PFDA), 2H,2H,3H,3H- Perfluorundecan-Acid (H4PFUnA), 3,7-Dimethylperfluoroctan-Acid (3,7-DMPFOA), Perfluortridecan- Acid (PFTDA), Perfluortetradecan-Acid (PFTeA), H4-Perfluordecansulfon-Acid (8:2 FTS)

Sum Perfluoro-octane Sulfonic Acid (PFOS) and Perfluoro-octanoic Acid (PFOA). Sum all PFT parameters.

The analysis result shall be submitted to 52 CES/CEOUI and 52 CES/CEIE within one week after the analysis result is available.

4.19. SELF MONITORING/INSPECTION

The contractor shall perform on behalf of the US-Government monthly and semi-annual monitoring/inspection (Eigenkontrolle) of all listed/included separators in paragraph 4.17 of this PWS IAW DIN 1999-100 and DIN 4040-100. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.20. EMERGENCY PFT REMOVAL AND DISPOSAL AS APPLICABLE

Contractor is required to provide an estimated cubic meter price for the PFT discovered / contaminated material that exceed the 0.00 µ Gramm per liter. Price shall include all associated cost for paperwork transportation including the complete disposal or incinerating cost whatever is applicable for the discovered parameter. Contractor is further more required to dispose the material accordance the German environmental and water protection law to the lowest cost applicable to the Government. The final Authorization for the removal of the mentioned material and quantity can only be given from the contracting officer along with a funded modification. Any removal without prior approval from the contracting officer will be at the contractor expense. “Work shall not be accomplished by the contractor until written authorization is received."

ENVIRONMENTAL FUNDED ITEMS:

4.21. REMOVAL, TRANSPORTATION, AND DISPOSAL OF DE-WATERED SEWAGE SLUDGE

De-watered sludge is stored in metal containers (each container has a capacity of 10 cubic meters) at the WWTP, building 2016, Spangdahlem Air Base. After notification by the COR, remove full containers within three working days and properly dispose the de-watered sludge. Clean empty containers and return them to building 2016 within 4 working days. The contractor shall have a location (see para. 3.2 – Government furnished property) to store sludge during the periods that it cannot be properly disposed or is awaiting results from samples taken to determine its overall contents. The removal, transportation and proper disposal of the de-watered sludge shall be performed IAW the “Düngemittel-Verordnung” and the “Klaerschlammverordnung”- Directive for Utilization of the County of Bitburg-Pruem and the “Bundes- Bodenschutzgesetz” – Soil Protection Act, dated 17 March 1998.

4.22. DISPOSAL OF OTHER HAZARDOUS FROM RAIN WATER CATCH/RETENTION BASINS

This paragraph is a supplement only for Para. 4.4 for higher cubic-meter disposal costs, when the sludge waste in the rain water retention basin is identified as hazardous. The service must be performed IAW Part 5 mentioned laws and regulations. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor must abide to perform his service IAW all updated (“jeweils aktuelle Fassung”) applicable regulations, publications, manuals, and local policies and procedures:

• Klaerschlammverordnung (AbfKlaerV), Directive for Utilization of the County of Bitburg-Prüm

• DIN 1999-100/DIN EN 858 – Abscheider für Leichtfluessigkeiten

• DIN 4040-100 – Anforderungen an die Abscheideanlagen fuer Fette und DIN EN 1825-1 and 1825-

• DIN 4261 – Kleinklaeranlagen

• DIN 1610 - Zulaufleitungen

• Bundes – Bodenschutzgesetz, BBodSchG, Soil Protection Act

• TRbF Nr 111 - Technical Directive for Flammable Liquids

• German Water Act

• Water Law of the State of Rheinland-Pfalz

• Federal Waste Law – Kreislaufwirtschafts- und Abfallgesetz

• Environmental Final Governing Standards of Germany, FGS-G

• Merkblatt: Mineraloelhaltige Abwaesser und Abfaelle aus Betriebstaetten zur Wartung, Renigung, Betankung und Demontage von Fahrzeugen

• Verdingungsordnung fuer die Lieferung von Leistungen, VOL

• § 191 Wasserhaushaltsgesetz – Water Act

• RAL – Quality sign GZ-961 for maintenance of sewage lines (inspection, tightness test and cleaning) and DIN EN 1825-1 and 1825-2.

The contractor shall be aware, that in all cases, the most stringent of the different laws and regulations will be effective.

PART 6

PERFORMANCE OF SERVICES DURING A CRISIS

6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE SECRETARY OF

DEFENSE OR OVERSEAS COMBATANT COMMANDER.

6.1. IAW DFARS 237.76, DFARS 252.237-7023 and DFARS 252.237-7024, unless otherwise directed by an authorized government representative, it is determined that services as identified in this Performance Work Statement (PWS) are essential for performance during a crisis. The contractor shall prepare and submit a contingency plan within 30 days of contract award clearly describing how compliance will be achieved.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Service Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Services Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

# 1 The Contractor shall be a certified company and accomplish all work according to all updated German legal and commercial regulations and standards.

Receive no violations of any laws listed in Part 5. Supply all deliverables IAW Technical Exhibit 2.

100% accuracy rate of reports reviewed monthly (zero deficiencies).

# 2 Maintenance of Quality Control Plan

(QCP).

PWS Para. 1.6.1 The QCP shall be regularly maintained to ensure quality control measures are being followed.

No more than (2) descrepancies per annual inspection of QCP.

# 3 Completion of required reports.

Technical Exhibit 2 The required reports shall be submitted as stated in Technical Exhibit 2.

No more than 1 report late per requirement.

# 4 Maintenance of storm water drain inlets

(SWDI).

PWS Para. 4.8 The SWDIs must be cleaned completely from all sediments and debris. Inlets must be secured again after service.

No more than (1) deficiency semi-annually.

# 5 Maintenance/Service of Government owned portable toilets.

PWS Para. 4.9 Portable toilets must be cleaned, disinfected and refilled.

No more than (1) deficiency per call.

# 6 Maintenance of industrial waste water holding tanks

PWS Para. 4.11 The tank must be cleaned and empty completely from water, waste/water mixture and oil/water mixtures, also flushing through after emptied.

Meets German Standard 95% or higher accurancy rate.

# 7 Flush test of storm drainage and sewage lines

PWS Para. 4.12 At the storm drainage and sewage lines must be conducted a flush test when blocked by sludge. A proper run off must be ensured.

Meets German Standard 95% or higher accurancy rate.

# 8 Removal of aircraft wash water.

PWS Para. 4.13

Contractor ensures the tank is always less than 80% full.

# 9 Emergency or special event services

PWS Para. 4.14

The contractor shall respond within one (1) hour upon notification by the

COR.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To EVN-Entsorgungs Ordnungsnachweis (Proof of Proper Disposal), Para. 1.4.4.

Within 14 days, but not later than with the next invoice.

Electronic Copy via

S.A.M (ZKS)

Electronic Copy via

S.A.M (ZKS)

52 CES/CEOIU

at Bldg. 2016.

(Mr. Thiel/Mr. Hill)

Weight data of the contaminated sludge, and the information if the sludge was disposed off/incinerated or if it was treated/recycled.

Para. 1.4.4

Within 14 days, but not later than with the next invoice.

Electronic Copy via

S.A.M (ZKS)

- if not included into the above mentioned electronically report, one paper copy is required.

Electronic Copy via

S.A.M (ZKS)

- if not included into the above mentioned electronically report, one paper copy is required.

52 CES/CEOIU

at Bldg. 2016

(Mr. Thiel/Mr. Hill)

Übernahmeschein/ Begleitschein (Final Disposal Manifest), Para. 1.4.4.

Monthly together with the invoice

Electronic Copy via

S.A.M (ZKS)

Electronic Copy via

S.A.M (ZKS)

52 CES/CEOIU

at Bldg. 2016

(Mr. Thiel/Mr. Hill)

Complete status report or deficiencies report, Para. 4.23.

Immediately after service completion, not later than the next duty day.

Two (2) copies Paper Copy and Electronic Copy

52 CES/CEOIU

at Bldg. 2016 and 52 CES/CEIE at Bldg 119

Complete status report or deficiencies report, Para. 4.24.

Immediately after service completion, not later than the next duty day.

Two (2) copies Paper Copy and Electronic Copy

52 CES/CEOIU

at Bldg. 2016 and 52 CES/CEIE at Bldg 119

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Preliminary Test, Para. 1.3.2.

Estimated 30 containers annually;

Analyses every six (6) months 2 Maintenance of dome shafts, Para. 4.6. Estimated 40 hours annually

3 Maintenance of SWDI, Para. 4.8. Estimated 250 hours annually;

Estimated number of SWDI is 1140.

Estimated length of drainage lines to be flushed is 500 meters, estimated length of drain gutters is 200 meters.

4 Maintenance of portable toilettes, Para. 4.9. Estimated 2 ea shall be serviced and estimated 100 per year (including travel time).

6 General inspection and tightness test of oil/water separators and grease separators, Para. 4.16

Test is required every 5 years on all systems on and off-base, and all 2.5 years in a water protection zone. Service at least once a year.

Tightness test of sewage holding tanks, Para. 4.17 All five (5) years, all two (2.5) years when it is in a water protection zone. Estimated five

(5) per year between 10 and 20 cbm capacity.

X. APPENDICES

Appendix A

List of facilities

LOCATIONS OF

OIL/WATER SEPARATORS

(Units marked with “C” are Coalescence filters)

Norm Estimated quantity Storage capacity of Cleaning Bldg. No. Size (NG) to be removed (cbm) Separators (liter) Intervals Tank 5 (T-10)

C 20 10 1000 I.A.W. DIN 1999 for all listed tanks.

16 C 47 C 10 8 200 58 C 65 25 500 Motor-pool

RRB

C 50 4 1100

64 24 500 73 C 10 21 200 99 C 10 12 450 101 36 420 110 C 65 30 200 111 C 15 30 300 155 I C 50 58 9000

155 II C 50 58 9000

158 3 (?)

168 C 19,5 60 169 7 20 185 C 20 36 600 189 C 32 1500 193 C 30 28 600 198 10 15 200 204 C 30 8 500 208 C 15 10 250 219 C 20 48 350 221 15 2000 222 C 15 10 600 225 C/B 80 11 1500 250 C 3 5 257 C 8 8 380 260 C 45 N/A 263 C 40 45 350 New wash Rack

30 50 500

APPENDIX A

OIL/WATER SEPARATORS

(Units marked with “C” are Coalescence filters)

Norm Estimated quantity Storage capacity of Cleaning Bldg. No. Size (NG) to be removed (cbm) Separators (liter) Intervals 307 15 7 150 311 C 40 54 1450 330 C 15 5 300 364 C 4 2 60 442 C 80 550 C 8 561 C 10 15 1000 562 C 8 8 200 570 C 6 634-I (635-I) C 3 1.5 215

634-II (635-II) C 15 24 1750

640 C 6 645 C 30 10 1000 645-de 1 & 2 C 2 X 15 36 645-I C 6 8 500

645-II C 15 8 1800

645-III C 15 8 1250

645-IV C 6 10 1250

645-V C 6 10 1250

645-VI C 30 8 1100

645-VII C 20 12 470

645-VIII C 20 12 470

655 C 3 8 600 660 C 10 8 500 690 C 10 4 500 695 C 8 1020 733 80 757/773 C 25 1250 759/765 C 10 3,7 6000 760 C 60 72 1360 784 C 10 10 500 919 C 20 96 600 920 C 10 64 1500 2024 10 510 3000 C 30 8 600 3001 C 30 8 600 3002 C 15 8 300 3003 C 30 8 600 3004 C 30 8 600 3005 C 15 6 300 3006 C 15 8 300 3007 C 15 8 300 3008 C 20 8 500 3009 C 30 8 600 3011 C 15 6 300 3012 C 15 8 300

3014 C 15 8 300 3015 C 20 8 500 3016 C 30 8 600 3017 C 30 6 600 3019 C 30 8 600 3020 C 15 8 300 3021 C 15 8 300 3022L C 10 32 200 3023 C 10 6 200 3024 I 50 6 60

3024 II 15

3025 15 6 60 3057 C 15 6 300 3062 C 30 6 600 3067 C 6 5 600 3068/3069 C 50 12 1000 3071 C 6 20 600 FB Kammerforst 20 36 700 FB Sued I C 80 60 12000 FB Sued II C 80 FB Housing 7 500 RRB Munilager C 50 60 12000 Old Main Gate

RRB

C 100 120 8000

RRB

Welscherwiesenb.

Kailbach wells Pumphouse N

C 3 3 300

Kailbach wells Pumphouse S

C 3 3 300

GREASE SEPARATORS

SAB

Contents of Contents of Grease Cleaning Bldg. No. Sludge Trap (liter) Separators (liter) Intervals 42 1000 2000 Monthly for all listed

Separators 117 200 2500 124 360 1460 147 1000 2000 173 1000 6000 300 2500 439 1000 300 441 200 2500 443 500 6000 500 3000 RMTP Fli Kit 3000 160 2000

300 500 2500 500 500 2500 560 500 3000

570 - BX 3

LOCATION OF SEWAGE

HOLDING TANKS

SAB

Cleaning Bldg. No. Designation Qty Capacity Intervals T-04 POL Pump Station 1 8 cbm I.A.W. DIN 4216 T-13 LFM 1 1 cbm FOR ALL TANKS 31 AAFES Gas Station 1 3 cbm 157 Crash Recovery 1 6 cbm 204 AGE 1 6 cbm 364 Hangar 4 1 2 cbm 383 Res FR Team Fac 1 8 cbm 724 WSA Lift Station 1 8 cbm 725 WSA 1 4 cbm 729 SP Team Shelter 1 8 cbm 740 Army Maintenance 1 14 cbm 751 Vulcan Area 1 14 cbm 762 P&E 1 12 cbm 759 P&E Vehicle Maintenance 1 8 cbm 769 SP Shack 1 1 cbm 780 Munitions 1 3 cbm 784 Missile Maintenance 1 14 cbm 839 Missile Maintenance 1 16 cbm 840 Missile Maintenance 1 8 cbm 2300 GSU Grosslittgen Water Plant 1 4 cbm End of Runway (EOR) Build 2 4 cbm

LOCATION OF

PACKAGE WASTEWATER TREATMENT PLANTS

Bldg. No. Designation Qty Capacity Cleaning Intervals 157 HG Maint 1 10 cbm Once a year / twice 204 Shp A/SE Stor Fac 1 10 cbm a year for all basins 780 Mun Maint Admin 1 10 cbm as required

The estimated quantity to be removed from holding tanks and package wastewater treatment plants per year is approximately 5620 cbm.

LOCATION OF

RAINWATER RETENTION BASINS (RRB) AND CATCHMENT BASINS (CB)

Bldg. No. Designation QTY Capacity cbm Cleaning Intervals

RRB P&E/Munitions Area 2 2 x 50 Once a year for RRB Housing East 1 1 50 all listed destinations CB Housing East 1 50 RRB Housing East 2 1 50 RRB Welscherwiesenbüsch 1 50 RRB Kammerforst 1 50 CB 1 + 2 Kammerforst 2 x 50 RRB Sued 1 50 CB 1 + 2 Sued 2 x 50 Earth Basin East (“Ost”) 1 50 Earth Basin West 1 50 RRB Wachenbach Dam 1 50 RRB POL/NATO Parallel 1 50 CB NATO Parallel 1 50

61 RRB Old Motor Pool 1 50 RRB Old Main Gate 1 50 CB Old Main Gate 1 50 RRB North-West 2 1 50

RRB WWTP 1 50

VSM Basin WWTP 1 50

66 Drainage Backup Pipe 1 50 Overflow Basin 1 50 Overflow Basin VSM 1 50 Catch Basin by RÜP 1 50

Location of Aircraft Wash Racks

Cleaning Bld No. Designation QTY Capacity…