Attachment 0003 - Questions and Answers.pdf

Questions and Answers

1. What version of Bosch BVMS is currently deployed at RAF Lakenheath?

12.3

2. What is the current channel capacity of the existing BVMS system, and how many channels remain available for the new cameras?

256 with 76 remaining

3. Are additional BVMS licenses required for the 25 new cameras, or are they already available?

Yes additional licenses are required

4. What is the existing video storage capacity and retention period on the current Bosch recorder?

300TB

5. Will government personnel be available during off-hours for system integration testing to minimize operational impact?

Yes

6. Can you provide the exact part numbers for the Bosch DINION IP Starlight 7100 HD bullet cameras and Bosch MIC 7100 PTZ cameras specified?

Bosch MIC-7522-Z30BR | MIC 7100I PTZ STARLIGHT

7. Are there specific firmware versions required for the Bosch cameras to ensure compatibility with the existing BVMS installation?

Most up to date

8. Which model(s) of Bosch MIC illuminator (white-light, IR, or combination) are required for the PTZ cameras?

Only one exists Mic ILB400

9. Would the government accept newer models in the Bosch 7100i series if they offer backward compatibility and improved performance?

We are only accepting the Bosch 7100i

10. Is the base network segmented, and which VLAN/subnet will be assigned to the new CCTV cameras?

No the base has it on air gapped Network dedicated for CCTV

11. Will the government provide the static IP addresses for all 25 new cameras and any associated network credentials?

No

12. What is the available network bandwidth allocated for CCTV video streaming at each deployment location?

400 MBS

13. Are there specific network security requirements (encryption protocols, certificate authorities) for camera communications?

Yes FIP’s compliance is required

14. Can the government provide historical weather and solar irradiance data for RAF Lakenheath to properly size the solar power systems?

No

15. Should the solar/battery system be sized for more than 24 hours of backup power to account for prolonged low-sunlight periods in winter?

Yes

16. Are there efficiency or certification requirements (e.g., IEC, MCS) for the solar panels to be installed?

No

17. Is there a preferred battery technology (lithium-ion, AGM, gel) or temperature range specification for the battery backup?

No Preferred battery

18. What are the exact power consumption profiles (day/night modes) for each camera type to be used in sizing the solar and battery systems?

Contractor should know this.

19. For fixed bullet-only locations, is primary AC power readily available, or must new infrastructure be installed?

AC power is available.

20. Must all electrical installations comply with UK BS 7671/BS 7909 standards, U.S. NEC, or both?

Yes

21. Are there specific grounding or lightning protection requirements for the solar CCTV installations?

No

22. When can contractors conduct physical site surveys, and what security clearance or escort procedures apply for site access?

Contractors can schedule site surveys through the end user upon award, and escorts will be provided.

23. Will contractors be required to hold UK MOD security clearances, or will government escorts suffice for installation access?

No clearance needed, escorts will be provided.

24. Are there restrictions on installation work hours due to flight operations or base security protocols?

Work hours should be 0800-1600 hours

25. Can contractor vehicles access all installation locations directly, or will manual equipment transport be required in certain areas?

Contractor vehicles will have to be escorted/Searched on through LVIS gate (Gate

8) on RAF Lakenheath.

26. What are the soil and ground conditions at each column location for foundation design purposes?

Sound foundations.

27. Are underground utility markings and surveys available through base engineering, or must contractors coordinate separately?

Utility marking can be available but shouldn't be need as these should redeploy able cameras and infrastructure for bullet camera's as already in place.

28. Are environmental or cultural resource permits required prior to ground disturbance for pole foundations?

These should be redeploy able so shouldn't be inserted into the ground but through a staple foundation.

29. Who has final approval authority for the pole height selected within the 6–8 m range?

Nothing over 6 meters or we have to get into aviation height.

30. Will any existing poles, structures, or barriers need to be removed or modified to accommodate the new installations?

No

31. Are secure, weather-protected storage facilities available on base for equipment delivered before installation begins?

No

32. What are the detailed procedures and timelines for government inspection and acceptance of delivered equipment?

Delivery should be within 6 to 8 weeks

33. Are milestone or interim payments available based on delivery and partial acceptance, or is payment only upon full contract completion?

No

34. What specific acceptance tests and performance criteria must be met to achieve final system acceptance?

System must be fully operational.

35. How many government personnel require training, and what is the expected duration and curriculum scope for that training?

Yes to training - just enough to understand how to select the camera systems and PTZ or even setup zones for the IVA.

36. Are as-built CAD drawings required in a specific format (e.g., DWG, DXF) and scale for final documentation?

No

37. What format and level of detail are required for warranty documentation and certification submittals?

Standard

38. Does DFARS 252.204-7012 “Safeguarding Covered Defense Information” apply to this solicitation and require contractor CUI handling procedures?

No

39. Are there any country-of-origin restrictions or prohibitions under the Federal Acquisition Supply Chain Security Act beyond Section 889?

Yes

40. What background investigation or vetting level is required for contractor personnel to work on-site at RAF Lakenheath?

No investigations, escorts will be provided.

41. Are planning permissions or local authority notifications required for erecting 6–8 m poles within the cantonment area?

No all areas don't affect any height requirements.

42. Must the pole installations comply with Civil Aviation Authority (CAA) notification or lighting requirements due to proximity to the airfield?

Nothing over 6 meters or we have to get into aviation height.

43. Are UK Health & Safety Executive (HSE) fall-protection regulations or U.S. OSHA standards to be followed, or both?

Both , if one is more stringent than the other, than go with the one that is the most stringent.

44. Are environmental impact assessments or protected species surveys required before pole installation?

No, poles are not to be installed into the ground.

45. How should packaging waste and installation debris be disposed of to comply with base waste management policies?

Disposed by Contractor

46. What are the procedures and contact points for post-warranty technical support and parts replacement coordination on base?

N/A

47. Storage available to store equipment etc onsite for the duration of the project?

No storage will be provided on site.

48. Do the columns need to be concreted into the ground.

Columns should be in firm base to where the locations can be redeploy able.

49. Do any cameras need to be connected by physical cabling or are they all connected by wireless bridge.

10 Bullet cameras will be connected through physical cabling; the solar deployable stations will have wireless bridge from existing column to deployable location.

50. Specific Power and Environmental Requirements: While the solicitation mentions solar-powered systems, are there any specific MOD or RAF Lakenheath regulations regarding power sources, battery backup, or environmental resilience that need to be met?

No.

51. Integration with Existing Systems: Will the new CCTV system need to integrate with any existing security or monitoring platforms at RAF Lakenheath? If so, what are the technical specifications of those systems?

System is Bosch BVMS all licensing and warrantee currently held by Incumbent System Integrator, any connection into the existing system should be co-ordinated through them.

52. Data Storage and Security: Are there specific requirements for on-site versus cloud-based data storage? What are the data encryption and cybersecurity standards that must be adhered to?

Cloud is unacceptable all storage should be held on Base connected to the dedicated CCTV network

53. Long-Term Maintenance and Support: Does the contract include provisions for ongoing maintenance, software updates, and technical support beyond the initial implementation phase?

12 months warranty which should involve maintenance, software, and technical support.

54. The SOW narrative for 15 deployable locations (1× MIC 7100 PTZ + 2× DINION bullets per site) plus Locations 16–20 (2 bullets each) implies more bullets than the CLIN table (10 bullets + 15 PTZ). Please confirm the intended total quantities and whether bullets for deployable sites (and 16–20) are included in this buy.

I have highlighted the sections this references in the SOW. This should read 40 Bullets (2 at each location) I updated and saved SOW as v2.

55. Exact bullet model – The SOW references both DINION Starlight 7100 HD and 7000 HD. Which model family should we propose for compliance?

Updated in the SOW

56. Shipping/acceptance – May we deliver directly to RAF Lakenheath for inspection/acceptance, or must items process via the APO (F2P3SF) DoDAAC?

If local to UK then ship to RAF Lakenheath, if state side please ship to APO

(F2P3SF)