Questions_Answers - FA558725Q0038.pdf

RAFM TAP Data Entry & Front Desk Clerk - FA558725Q0038

Solicitation Response Questions

Question #1: Would you be agreeable to including the below DFARS in the solicitation as we see them to be important for all labor driven services OCUNUS.

o 252.216-7003 Economic Price Adjustment - Wage Rates or Material Prices Controlled by a Foreign Government o 252.222-7002 Compliance With Local Labor Laws (Overseas)

Government Response to Question #1: We will not be adding 252.216-7003 Economic Price Adjustment - Wage Rates or Material Prices Controlled by a Foreign Government. We will add 252.222-7002 Compliance With Local Labor Laws (Overseas)

Question #2: Who are authorized to bid on this opportunity? Is this applicable for vendors whose companies are registered in UK only? Or this is also applicable to vendors outside UK?

Government Response to Question #2: This opportunity is open to all active SAM registered companies regardless of location.

Question #3: Is this is a follow-on requirement or a new contract? If it is a follow on contract, could you please provide the incumbent contract number and the awarded price? How many people are currently working under this contract?

Government Response to Question #3: This is a new contract.

Question #4: If quoting in Pounds, what is the conversation rate the Government will use?

Government Response to Question #4: Our office has a static exchange rate for the Fiscal Year and the rate is 1GBP = .7978 USD

Question #5: Given the recent rapid changes in the Pound/Dollar exchange rate, when and how often will the government adjust the conversion rate?

Government Response to Question #5: The Government’s rate updates every Fiscal Year end.

The new rate should be available annually on 1 October of the year.

Question #6: Is this solicitation a new requirement or a recompete? If a recompete, what is the current contract number?

Government Response to Question #6: See response to Question #3.

Question #7: The Combo Solicitation document states in paragraph 52.217-9 Option to Extend the Term of the Contract, “(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 (Years)(months) (years).” The base solicitation is already set at 4 years (Base + 3 OYs) so this paragraph contradicts paragraph 52.217-8 Option to Extend Services. (Nov 1999) which states, “The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.” Will the government adjust paragraph (c) above and add a CLIN to support this possibility?

Government Response to Question #7: The language in 52.217-9 Option to Extend the Term of the Contract has been updated. In accordance with FAR 52.217-8 Option to Extend Services, the Government may require continued performance of any of the services within the limits and at the rates specified in the contract. For evaluation purposes the Government will add fifty per cent (50%) of the total sum for the extended amount of the final year to each offeror's total price to arrive at the Total Evaluation Price (TEP). Offerors shall not submit a price for the Option to Extend Services clause.

Question #8: The Solicitation requires a technical volume that is to show “provide documentation that can demonstrate how an Offeror plans to fulfill the Government's requirement as stated in the Performance Work Statement.” The PWS indicated a resume is required with proposal submission, but the solicitation does not specifically require this. Can the Government confirm if a resume is required to submit with the proposal?

Government Response to Question #8: Yes, the offeror’s quote must meet the specifications in the PWS to be considered technically acceptable.

Question #9: Reference: Instructions, Conditions, & Notices to Offerors or Quoters, page of 41 of 43.

Discussion: Format for Attachments I, II and III shall be as follows:- Paper Size: 8.5 inches by 11 inches, or European equivalent.- Font: Times New Roman, Size 11 font, or equivalent.

Attachment I – Technical Capability. Cannot exceed 10 single-sided pages. Supporting documentation such as certifications, licenses, insurance, or registration does not count towards the page limit. The offeror shall provide responses to the Technical Capabilities for evaluation as listed in Attachment 3.

• Question: Can the Government please clarify (or provide) Attachment 3?

• Question: Can the Government please clarify a requirement for a resume since the Government is not requiring a resume in the Combined Synopsis/Solicitation FA558725Q0038 ( Instructions and in the Evaluation Factors)?

Government Response to Question #9: Attachment III is the filled in version of an Offeror’s Representation and Certification from the website SAM.gov. Additionally, yes, the offeror’s quote must meet the specifications in the PWS to be considered technically acceptable.

Question #10: Discussion: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers: Technical Capability / Price / Past Performance [Contracting Officer shall insert the significant evaluation factors, such as

(iii) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are ____[Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

• Question: Can the Government please explain how it intends to evaluate Past Performance since the Government is not requiring a Past Performance Volume from Offerors?

Government Response to Question #10: This portion of the evaluation has been updated accordingly. Please see the updated criteria.

Question #11: Is there a person providing the service presently? If so is that currently outsourced to a contractor?

Government Response to Question #11: Yes, but by an Active Duty member so not outsourced to a contractor

Question #12: How many FTE's (Full Time Employee) are required to perform under this contract?

Government Response to Question #12: 1 FTE

Question #13: Does the contractor employee(s) needs to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)?

Government Response to Question #13: No, all training will be on the job

Question #14: Does the Government want a management structure physically located in Europe?

Government Response to Question #14: No

Question #15: Does the Government want a contractor representative that shall be available by telephone or email from 0800 hours to 1700 hours Greenwich Mean Time (GMT)?

Government Response to Question #15: Yes

Queston #16: PWS paragraph 6.2 Time Off only provides information regarding advance notice of scheduled absences. What is the total amount of time that the individual is authorized vacation in a one-year period?

Government Response to Question #16: 2 weeks

Question #17: PWS paragraph 8.2.1 states, “The contractor shall be responsible for completing the SF-85P Worksheet and providing fingerprint cards within 60 days of the contract award.”

Given the POP start date of 1 July, it is possible that the individual’s security clearance/check is not complete by that time. Will the contractor be authorized “Line of Sight” supervision to begin work on 1 July pending completion of the background check?

Government Response to Question #17: Yes

Question #18: If the appointed employee is awaiting base clearance (DBIDs) would the customer provide escorting / LOSS during this process?

Government Response to Question #18: It depends on how long it is expected to take.

Question #19: Are contract personnel required to be US Citizens to perform on this contract?

Government Response to Question #19: No, they are not required to be US Citizens but must pass the security/background check in order to get a CAC and must adhere to the other qualifications stated in the PWS.

Question #20: Could the agency please confirm that a UK registration/license is mandatory?

Government Response to Question #20: It is not mandatory. Please refer to question #19 as the same qualifications apply.