Attachment 1 - PWS Range Maintenance revised.pdf

PERFORMANCE WORK STATEMENT

Total Containment Bullet Trap (TCT-4) Repair and Service Performance Work Statement (PWS)

11 January 2023

1. DESCRIPTION OF SERVICES

1.1. BACKGROUND

RAF Feltwell has a 21-point firing range that must have monthly, quarterly, and annual maintenance.

Combat Arms personnel that utilize the firing range are not certified and/or trained to complete on the facility. Accurate and complete maintenance is critical to the mission set of all Air Force installations in the

United Kingdom. The contracted agency must meet the maintenance requirements of the Unified Facilities

Criteria (UFC) 4-179-02 and be familiar with Air Force firing ranges to include a mechanical auger system, steel backstop, soundproof wooden panels, and clearing hazardous waste materials. All efforts must lead to a clean and fully operational facility for the use of the United States Air Force.

These services include support for: Maintaining and servicing the TCT-4 per the performance work statement herein.

1.2. SCOPE

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that range maintenance and cleaning is performed at RAF

Feltwell at building 232 in a manner that result in fully operational range facility. The Contractor shall perform services in adherence to the requirements of this Performance Work Statement (PWS). The

Contracting Officer (CO) and Contracting Officer Representative (COR) will evaluate Contractor performance based on the results required by the Services Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the appropriate frequencies to attain the required level of service unless otherwise stated in this PWS. The Contractor shall comply with applicable federal, regional, and local laws and commercial standards.

1.3 SPECIFIC SUPPORT SERVICES

1.3.1. Monthly Tasks:

1.3.1.1 Inspect impact plates, deceleration chamber mouth plates, and the deceleration chamber.

1.3.1.2 Transport fragment containment and dust collection drums (55 gallon). These barrels are not to exceed 250 lbs. The barrels will be placed on wooden transport pallets at the Hazardous Waste

Accumulation Point (HWAP). There will be no fewer than four (4) empty drums at the rear of the

TCT-4 at completion of monthly inspection. Contractor shall move empty drums from collection point to TCT-4 location.

1.3.1.3 Add mineral oil to lower section of the uptake screw conveyor.

1.3.1.4 Inspect the uptake screw conveyor trough and transition section.

1.3.1.5 Inspect the oil level in the gearbox of the screw conveyor and replace as necessary.

1.3.1.6 Ensure the photophilic run needle is within range.

1.3.1.7 Check air pressure in Dust Containment Unit (DCU) air compressor. Drain compressor tank condensation.

1.3.1.8 Check oil level in the DCU air compressor and replace as necessary.

1.3.1.9 Replace oil as necessary and check for/repair leaks.

1.3.1.10 Inspect DCU purgecycler.

1.3.1.11 Create and complete inspection checklist for the monthly tasks. Contractor shall sign, date, and turn in to Contracting Officer Representative (COR) at completion of each monthly service.

1.3.2 Quarterly Tasks:

1.3.2.1 Remove loose bullet fragments and jacket material on the bullet trap bottom ramp and trough in front of the ramp.

1.3.2.2 Shut down and lockout power. Remove any loose dust in uptake trough of screw conveyor. Inspect the "T" section where fine particulates accumulate.

1.3.2.3 Inspect walls, floors, and baffles for damage.

1.3.2.4 Remove debris, dust, and fragments.

1.3.2.5 Inspect and replace any wooden panels that have become detached or are sagging. Replace any panels with the metal facing of the baffle exposed. The contractor shall supply and utilize maritime treated plywood to replace existing plywood.

1.3.2.6 Inspect the TCT-4 and 25 Meter Range Facility in its entirety

1.3.2.7 Inspect the DCU filters and replace if necessary.

1.3.2.8 Create and complete inspection checklist for the quarterly tasks. Contractor shall sign, date, and turn in to COR at completion of each quarterly service.

1.3.3 Annual Tasks:

1.3.3.1 Verify proper overload settings of the screw conveyor system.

1.3.3.2 Grease the bearing zerks at base of the uptake auger of screw conveyor system.

1.3.3.3 Inspect the adjusting bolts of the gland seal assembly in the screw conveyor system.

1.3.3.4 The contractor shall replace DCU filters annually, or when an increase in back pressure that exceeds the manufacturer’s guidance is detected. The DCU must not clog due to the extreme moisture and/or dust particles experienced on-site.

1.3.3.5 Create and complete inspection checklist for the annual tasks. Contractor shall sign, date, and turn in to COR at completion of each annual service.

1.3.4 Emergency Repairs: The COR shall notify the contractor when emergency repairs are needed to keep the TCT-4 operational. The contractor shall respond to COR within 48 hours and complete repairs the unit within two (2) weeks of the request. If the required repair cannot be accomplished within the anticipated timeframe due to unforeseen conditions, the contractor shall provide revised repair dates with accompanying documentation within 48 hours of contractor discovery of need for revised timeline. This revised date is not to exceed an additional two (2) weeks. The repair shall not exceed more than a total of four (4) weeks.

1.3.5 Non-Emergency Repairs

The contractor will perform all repair actions to bring the range facility into compliance with

Unified Facilities Criteria (UFC) 4-179-02, where doing so does not require new construction.

The contractor shall supply the Contracting Officer (CO) and the COR a proposal of repairs and timeframe in which repairs shall be completed. Repairs are not to exceed 30 days.

1.3.6 Replacement Parts

Upon discovery that replacement parts are needed, the contractor shall notify the COR in writing

(i.e., email, fax, etc.), within three (3) calendar days of notification, by providing the following: a description of the replacement part, a reason why the replacement part is required, an estimated cost of the replacement part, an estimated lead time on receiving the replacement part, and an estimated timeframe for the installation of replacement part. Upon notification from the contractor the COR shall verify that a replacement part is needed.

2. Service Summary:

Performance Objectives

PWS

Paragraph Performance Thresholds/AQLs

Inspect system in accordance with the manufacturer’s specifications & complete inspection checklists.

1.1.11. All inspection tasks are completed as

specified within the required intervals.

Perform Hazardous Waste Management:

Accomplish relocation of filled and unfilled accumulation barrels as specified.

1.1.2. All barrels exceeding 250 lbs. will be

brought to HW location; and at least four (4) empty barrels are positioned behind the TCT-4.

Perform Plywood Baffle Facing Replacement:

Unserviceable panels are replaced as specified.

1.1.17. 100% of plywood panels are in prime/serviceable condition.

Emergency Repairs:

Repairs are completed within a timely manner.

1.1.27. Respond and repair the TCT-4 within

four (4) weeks of request.

Non-Emergency Repairs:

Repairs are completed within a timely manner.

1.1.28. Repair the TCT-4 within thirty (30)

days of request.

Acquire Replacement Parts:

Required repair parts are forecasted for as specified.

1.1.29. A full description of required repair

parts, their estimated cost, and timeframe for acquisition and repair is available within three (3) days.

3. Government Furnished Equipment and Services:

3.1. The Government will designate a COR to observe and document overall performance of the contract and provide technical support to the Functional Commander/Functional Director (FC/FD) and

Procuring Contracting Officer/Administrative Contracting Officer (PCO/ACO).

3.2. The Government will provide certified HEPA Vacuum cleaner (filters not included), dust collection drums (55 gallon), mechanical pallet jack, and sound damping wall material.

4. Contractor-Furnished Equipment and Services:

4.1.1. The contractor shall provide all labor, equipment, and services to repair and service the TCT-4 to ensure the weapons range functionality at RAF Feltwell, UK.

4.1.2. The contractor shall provide all tools and equipment needed for services. Large, regularly needed items may be maintained at the work site with prior approval obtained from the Section

Chief or Non-Commissioned Officer in Charge (NCOIC) of 48 SFS Combat Arms.

4.1.3. The contractor shall ensure the form, fit, and function of the bullet trap is IAW Action Target manufacturer guidance (https://www.actiontarget.com/services) and UFC 4-179-02; Unified

Facilities Criteria dated 5 March 2020. In any case where guidance in these documents conflict, the UFC guidance shall take precedence.

4.1.4. The Contractor shall ensure that all Hazardous Waste residue/debris is removed from the range and is deposited in the appropriate Hazardous Waste collection point located at Building #235, RAF

Feltwell, Combat Arms Firing Range. This debris includes but is not limited to: used/filled vacuum bags, soiled HEPA filters, and packing material removed from the DCU.

4.1.5. The contractor shall communicate monthly maintenance visits to 48 SFS Combat Arms at least two (2) months in advance per visit, occur between 0800 and 0900, and are completed prior to

1000 (when not coinciding with a quarterly visit). Communication can happen in the form of in-person contact, email, and/or phone call with the Section Chief or NCOIC of 48 SFS Combat Arms. Deviation from this schedule requires approval from the Section Chief or NCOIC of 48 SFS Combat Arms.

4.1.6. The contractor shall be responsible for the ordering of the TCT-4 filters and HEPA Vacuum cleaner filters.

5. General Information:

5.1. Federal Holidays. The contractor will not work the following United States federal holidays. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

New Years’ Day: 01 January

Martin Luther King’s Birthday: 3rd Monday of January

President’s Day: 3rd Monday of February

Memorial Day: Last Monday of May

Juneteenth Day: 19 June

Independence Day: 04 July

Labor Day: 1st Monday of September

Columbus Day: 2nd Monday of October

Veteran’s Day: 11 November

Thanksgiving Day: 4th Thursday in November

Christmas Day: 25 December

5.2. The contractor shall provide the Government with a schedule of all anticipated monthly, quarterly, and annual preventative maintenance actions. In addition, the contractor shall, prior to performance, contact the Section Chief and/or NCOIC, Combat Arms to ensure range availability and accessibility.

6. Government Quality Assurance:

1.5.1. The Government will periodically evaluate the contractor’s performance by appointing

Government representative(s) to monitor performance to ensure services are received. The representative(s) will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

7. Government-Furnished Training:

7.1.1. The Government will provide Environmental Management System (EMS) Awareness

Training to all contractors who will physically perform work on RAF Feltwell within thirty

(30) calendar days of contract award. Training will be provided by the 48th Civil

Engineering Group, Environmental Management Division (48CES/CEIE). Training can be completed in person or PowerPoint presentation can be provided printed or emailed.

7.1.2. Level 1 Anti-terrorism Training: All employees under this contract must complete Level 1

Anti-terrorism training located at http://jko.jten.mil/courses/atl1/launch.html and have certificates available upon request from the COR. All new employees hired by the

Contractor to perform under this contract after the commencement of the period of performance, must complete Level 1 Anti-terrorism training.

8. Bioenvironmental Engineering/Hazmat Requirements

8.1. Environmental, Health, And Safety. The contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational

Safety and Health Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

8.2. Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution

Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. The contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

8.3. The contractor shall comply with energy saving conservation practices as deemed necessary by http://jko.jten.mil/courses/atl1/launch.html the facility manager.

8.4. Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer Safety Data Sheet (SDS), such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

8.5. The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the SDS for each chemical product, for review before bringing any potentially hazardous material onto RAF Lakenheath, RAF Feltwell, or RAF Mildenhall using the attached

“HazMat Authorization Request Template.” The Contractor shall submit completed inventories and SDSs to the CO; CE Environmental (01638 523990) 48CES.CEIE.Enviro@us.af.mil; and

Bioenvironmental Engineering (01638 528047) usaf.lakenheath.48-mdg.mbx.sgpb@health.mil at least ten (10) calendar days prior to the date required to bring them on base.

8.6. Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding SDSs. The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template.”

8.7. The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project. The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference: AFI-32-

7086, Hazardous Materials Management.

8.8. The Contractor must coordinate with facility managers and receive a safety brief of hazards present within work areas.

9. Definitions:

Acronym/Abbreviation Definition

AQL Acceptable Quality Level

CO Contracting Officer

COR Contracting Officer Representative

DCU Dust Collection Unit

EMS Environmental Management System

HWAP Hazardous Waste Accumulation Point

IAW In Accordance With

NCOIC Non-Commissioned Officer in Charge

PWS Performance Work Statement

RAF Royal Air Force

SFS Security Forces Squadron

TCT-4 Total Containment Trap

UFC Unified Facilities Criteria

UK United Kingdom mailto:usaf.lakenheath.48-mdg.mbx.sgpb@health.mil