Attachment 5 - Addendums FAR 52.212-1 and 52.212-2.pdf

Attachment 5

Instructions, Conditions & Notices to Offerors or Quoters

ADDENDUM TO 52.212.1 Instructions, Conditions & Notices to Offerors or Quoters

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. General Information

a. Quote Preparation Instructions: To assure the timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements identified as evaluation factors and if applicable, sub-factors.

Quotes submitted in response to this Combined Synopsis/Solicitation must address the following three (3) evaluation factors:

Factor 1. Technical Capabilities

Factor 2. Past Performance

Factor 3. Price

b. Site Visit will be held on Tuesday, 22 August 2023 promptly at 8:00 A.M. GMT. All vendors are to meet at the visitor center at RAF Lakenheath NLT 7:45 A.M. for base access processing and site visit procedures. Vendors are required to provide no more than two (2) individuals (to include both prime and subcontractors) to attend the site visit. Names of attendees are to be sent to the POCs aylin.basoluk-jackson.gb@us.af.mil and courtney.chiporo@us.af.mil NLT than Monday, 21 August 2023, 11:00A.M. GMT. Attendees shall have the following information for those individuals wanting to attend the site visit: a valid Identification Card (e.g., Driver’s License or Passport) to include an issuance number, location of issuance, and date of birth.

c. Questions must be received no later than 2:00P.M. GMT, Friday, 25 August 2023 to

POCs aylin.basoluk-jackson.gb@us.af.mil and courtney.chiporo@us.af.mil.

d. All quotes must include the following information: Offerors are advised that delays can be experienced with the base email system. Quotes must be received no later than 2:00P.M.

Greenwich Mean Time (GMT), Friday, 08 September 2023 by the 48th Contracting

Squadron, via email to the following point of contracts (POCs): aylin.basoluk-jackson.gb@us.af.mil and courtney.chiporo@us.af.mil.

e. To be considered responsive, all responses must include a Technical Capability Statement, Past Performance citation, and complete Pricing Schedule (Attachment 2) in accordance with these instructions.

f. Offeror shall be enrolled in the System for Award Management (SAM) database

(www.sam.gov) at time of quote submission and ready for future enrollment in WAWF, for payment and invoicing in electronic funds transfer - payable 30 days upon delivery. Inability to receive EFT payment may disqualify a recipient from award consideration.

mailto:aylin.basoluk-jackson.gb@us.af.mil mailto:courtney.chiporo@us.af.mil mailto:aylin.basoluk-jackson.gb@us.af.mil mailto:courtney.chiporo@us.af.mil mailto:aylin.basoluk-jackson.gb@us.af.mil mailto:aylin.basoluk-jackson.gb@us.af.mil mailto:courtney.chiporo@us.af.mil

g. Contractors do not have "civilian component" status under the NATO Status of Forces

Agreement in the United Kingdom. Contractor employees may be required to pay UK taxes.

2. Evaluation Factors

a. Factor 1. Technical Capability

i. Submit a Technical Capability document that adequately demonstrates the Contractor's ability to meet the requirements of the attached Performance Work Statement (PWS)

(Attachment 1) and the Unified Facilities Criteria (UFC) 4-179-02 (Attachment 3).

ii. The Technical Capability document shall be submitted in size 12 font, Times New

Roman style at no more than five (5) pages. Offerors may submit a one (1) page cover sheet which does not apply to the five (5) page limit.

b. Factor 2. Past Performance - Limited to no more than ten (10) pages of Past

Performance Citations (excluding Past Performance Questionnaires (PPQs)). Offerors may submit a one (1) page cover sheet which does not apply to the ten (10) page limit. Only references for recent and relevant past efforts/contracts are desired. Submit the electronic data files in accordance with paragraph (ii.) below.

i. Recent/Relevant Contract References - limited to five (5) PPQs and three (3) past performance citations (including all prime, subcontractor and/or joint venture citations).

A citation is considered to be one contract. An offeror may not provide multiple citations for the same contract unless each citation is a separate task order under an

Indefinite-Delivery type contract.

ii. Submission of Past Performance Citations. Provide details on no more than three (3) contracts performed. It is the offerors responsibility to ensure the citations submitted meet the definitions of recent and relevant as provided in Addendum 52.212-2

Evaluation – Commercial Items, Table 2.b.i. of the Evaluation Process section. For each citation submitted, the following information must be provided to be considered complete.

a. Company/Division/Agency/Customer name:

b. Description of service provided:

c. Contract Number:

d. Contract Value:

e. Period of Experience:

f. Verified, up-to-date name, address, email of company representative:

g. Contracting office contact information:

iii. Submission of PPQ’s. As soon as practicable, offerors shall complete Section 1 of the

PPQ (Attachment 4) and email it to the necessary respondents for the completion of the form on the offeror’s behalf. The respondents, not offeror, will complete the remainder the PPQ which shall be returned directly from the past performance point of contact to the Contracting Officer for purposes of evaluation no later than the proposal due date stated on the Combined Synopsis/Solicitation of this RFQ. It is the offerors responsibility to follow-up with respondents to ensure they have completed and submitted the PPQ in a timely fashion.

c. Factor 3. Price

i. Offerors should propose the best available pricing to the Government for each CLIN in arriving at the most competitive price. Price information submitted in each Offerors price proposal, as required by the Addendum 52.212-1 Instructions to Offerors, will be evaluated to determine if proposed prices are fair and reasonable. The resultant contract will be Firm-Fixed Priced. Accordingly, proposed pricing by offerors shall be firm-fixed and not subject to revision and/or interchanges if selected for contract award.

ii. Pricing shall be all inclusive (e.g., all materials, transportation, labor, etc.) and shall clearly be illustrated on the Pricing Schedule (Attachment 2). The type of currency submitted in an offeror's quote shall be the type of currency used for payment in the resultant award. Ensure that unit prices extend no more than two (2) decimal places and are submitted in either Great British Pounds (GBP) or United States Dollars (USD)

(exclusive of VAT/TAX) and should be valid through Tuesday, 31 October 2023.

iii. Insert proposed unit and extended prices on the Quote Sheet. The extended amount must equal the whole currency unit price multiplied by the number of units. The quote must be submitted for both the base year and all option years.

iv. The Government reserves the right to request additional pricing information after receipt of quotes, if deemed necessary to complete quote evaluations.

v. Quotes submitted in GBP will be converted into USD using conversion rate of 0.7922 for the purpose of price evaluation.

(End of Addendum)

Evaluation – Commercial Items

ADDENDUM TO 52.212-2 Evaluation – Commercial Items

FAR provision 52.212-2, Evaluation - Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. General Information

a. The Government intends to award a single, firm-fixed priced contract resulting from this solicitation to the responsible Offeror, IAW FAR Part 9.1, whose offer conforming to the solicitation, will be most advantageous to the Government, price and other factor(s) considered. Failure to meet a requirement may result in an offer being determined unsuccessful. The following factors shall be used to evaluate quotes:

Factor 1. Technical Capabilities

Factor 2. Past Performance

Factor 3. Price

b. The Government may award without interchanges and award based on initial offers.

However, the Government reserves the right to hold interchanges, if deemed necessary by the contracting officer. Furthermore, the Government intends to award a contract to the responsible offeror whose offer, conforming to the solicitation, provides the Best-Value to the

Government; price and other factors considered.

c. The Government will evaluate quotes based on three primary evaluation factors (Technical

Capabilities, Past Performance and Price). Since formal evaluation plans are not required, the

Government will simplify the process; quotations will be rated as acceptable/unacceptable based on evaluation of technical capability and past performance. Afterword's, the

Government will conduct a comparative price evaluation of offers based on market research and comparisons with the government's independent estimate. An unacceptable rating for any of the factors will result in an overall unacceptable rating for the entire quotation. A breakdown for overall rating is as follows:

2. Evaluation Process

a. Factor 1. Technical Capability:

i. Quotes must adequately demonstrate the Contractor's ability to meet the requirements of the:

a) Performance Work Statement (Attachment 1)

Table 1. Overall Quotation Acceptable/Unacceptable Ratings

Rating Description

Acceptable Clearly meets the minimum requirements of the solicitation.

All factors and sub-factors (if any) have passed the evaluation.

Unacceptable Does not clearly meet the minimum requirements of the solicitation. Each factor must pass the evaluation in order for the technical factor to pass. Failure to address any factor will deem an offer as unacceptable.

b) Unified Facilities Criteria (UFC) 4-179-02 (Attachment 3)

c) Addendum to FAR 52.212-1 Instructions to Offerors.

ii. Technical Capability submissions that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

b. Factor 2. Past Performance:

i. The Government will validate the relevancy and recency of the information contained in the past performance contract reference. Relevant performance includes past/present effort involving similar scope and magnitude of effort and performance, greater consideration may be given to information on those contracts deemed most relevant to the effort described in this solicitation. The Government is not bound by the offeror’s opinion of relevancy.

ii. Along with offeror’s provided Past Performance citation and received PPQs, sources of Past Performance may include, but not limited to, information independently obtained from other Government and commercial sources during past performance evaluation, past performance information retrieved using all CAGE/DUNS/SAM ID of the Contractors who are part of a partnership/joint venture or teaming agreement identified in the Offerors proposal, inquiries of owner representative(s), in Contractor

Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic subcontracting Reporting

System (eSRS),and any other known sources not provided by the Offeror.

Table 2.b.ii. Past Performance Acceptable/Unacceptable Rating Method

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See para. iii. below.)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the

Table 2.a. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the minimum requirements of the technical factors of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the technical factors of the solicitation.

Table 2.b.i. Past Performance Relevancy Ratings Method

Adjectival Rating Description

Relevant Defined as contracts for small arms range repair and maintenance services of similar type and complexity to the PWS.

Recent Defined as experience acquired in the last three (3) calendar years from date of solicitation closing date required effort.

iii. Unknown or Absence of Past Performance is determined to be neutral.

iv. Past Performance submissions that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

c. Factor 3. Price

i. Offeror must provide a price for each CLIN of the pricing table contained in the

Pricing Schedule (Attachment 2) of the solicitation. Failure to quote on all CLINs will render this factor as unacceptable and the entire quotation as nonresponsive.

ii. The Government will evaluate all quotations based on a Total Evaluated Price (TEP).

An offeror's TEP will be determined by multiplying the quantities identified within this request for quotations by the offered unit price for all CLINs, then adding the total amounts of each CLIN together, giving the Government the offeror’s total.

Additionally, the TEP will include the price for a FAR 52.217-8, Option to Extend

Services, six-month extension. The price for the six-month extension will be calculated by using half (50%) of the listed quantity for option year four (4) CLINs combined. Evaluation of the option period will not obligate the Government to exercise the option. The total extended price for each CLIN and the price for the six-month extension authorized by FAR 52.217-8, Option to Extend Services will be added together to arrive at the TEP.

iii. Any TEP resulting in the determination of being found unreasonable IAW FAR

13.106-3 or incomplete will be considered unacceptable and therefore under the evaluation process will not be considered for award.

(End of Addendum)