Addendum_52.212-1.docx

Addendum 52.212-1 – Instructions to Offerors – Commercial Items (Oct 2018)

A. To assure timely and equitable evaluation of the proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including:

1. Terms and conditions

2. Representations and certifications

Failure to meet a requirement may result in an offer being ineligible for award.

Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract, if awarded, will not be considered by the Government in its evaluation of proposals. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. The proposal shall consist of two (2) separate volumes;

Volume I - Technical Capability Volume II - Price

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

D. Points of Contact: All communications shall be submitted via email to all the following personnel/addresses: Claire Switzer, claire.switzer.gb@us.af.mil and SSgt Nicholas Hazelett. nicholas.hazelett@us.af.mil.

E. Proposal Submission Instructions:

1. Electronic copies of all proposal information for each volume shall be submitted using Microsoft Office 2010 or later, and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. The title of the electronic documents shall include the RFP number, proposal volume number and offeror’s CAGE code (i.e. FA5587-19-X-0000, Volume 1: Technical Capability, CAGE #). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. JPG images and company proprietary information, such as plans and manuals are excluded from the searchable, with copy/paste capability. Offerors shall insert the file name in the header of each document.

2. Electronic offers shall be submitted via e-mail to claire.switzer.gb@us.af.mil and nicholas.hazelett@us.af.mil. Offerors must submit a redacted copy along with their proposal. It is the offerors responsibility to confirm receipt of the proposal from the government, prior to the submittal due date and time.

3. All offers shall be complete, clearly presented, and contain sufficient detail for effective evaluation as detailed in Addendum 52.212-2 of this solicitation. Offers shall be neat, indexed and assembled in an orderly manner.

Late proposals will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers.

The submittal due date for proposals is 16 Aug 2019, by 16:00 hours British Summer Time.

F. Format for proposal Volumes I and II shall be as follows:

Paper Size 8 1/2” x 11” paper, or European equivalent, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”, or European equivalent.

Font Not be less than 12 pitch.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal and will not be evaluated. When Evaluation Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors. Page limitations may be placed on responses to ENs and such limitations will be provided at the time the EN is issued. Copy requirements and page limitations are as follows:

Cross-Referencing. Offerors shall not cross reference between Volumes I and II. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without crossreferencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

G. Further changes to the original FAR clause 52.212-1.

1. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

2. Paragraphs 52.212-1(d), 52.212-1(e), 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

H. Specific Instructions:

VOLUME I – TECHNICAL CAPABILITY - Limited to no more than 30 pages. Supporting documentation such as registration or certificates does not count towards the page limit.

1. Management Plan – Illustrate in detail your plan to mobilize for contract performance during the transition period and manage personnel throughout the life of the contract to ensure performed is accomplished IAW the PWS requirements. Your plan shall include as a minimum, but is not limited to:

a. Gantt chart or similar to outline key mobilization activities

b. Organizational Structure. Provide an organizational structure that addresses your approach and identifies key personnel.

2. Quality Control Plan - Provide a Quality Control Plan that describes the approach you will use to successfully perform to the standards detailed in the Performance Work Statement (PWS) and to effectively meet the quality thresholds defined in the Services Summary. Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary as a performance objective item. Your plan shall include as a minimum, but is not limited to:

a. Methods of Surveillance and Methods of Documentation

b. Frequency/Schedule of inspections at each location

3. Certifications/Special Qualifications – Provide evidence of the Education and Experience requirements for each engineer/surveyor as detailed below:

Mechanical Engineer design support

Electrical Engineer design support

4. Prior Experience – Provide evidence of prior experience in recruiting CE Support Services personnel.

Offerors must submit recent and relevant contract information for a maximum of three (3) contracts for whom CE Support Services have been provided. Provide an e-mail POC for each contract.

a) To be considered recent, services for a particular customer must have been provided any time within the last three (3) years of issuance date of this solicitation.

b) To be considered relevant, services offerors must be the same or similar to the experience described in the above chart.

VOLUME II – PRICE

1. Complete the Pricing CLINs in the solicitation. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Firm Fixed Priced Proposals: The resultant contract will be Firm Fixed Priced. Accordingly, proposed pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award. Additionally, multiple awards will not be considered, proposals shall include pricing for all CLINs. Ensure that unit prices are no more than two (2) decimal places of a British Pound Sterling (£)/or US Dollar ($).

3. Proposed pricing must be submitted in British Pound Sterling (£) or US Dollars ($).

End of Addendum