FA5587-19-Q-A015_EMCS_COMBO.pdf

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Energy Management Control System (EMCS) Upgrade and Conversion - RAF Mildenhall

FA5587-19-Q-A015

Monday, 09 September 2019

Response Deadline: no later than 1630 British Summer Time (BST)

Purchasing Office:

Monday, 23 September 2019

48th Contracting Squadron RAF Lakenheath Brandon, Suffolk IP27 9PN United Kingdom

Point(s) of Contact: Ms. Kim Baker / kim.baker.3.gb@us.af.mil / 01638 521223

Technical Sergeant (TSgt) Jake Horton / jacob.horton.1@us.af.mil / 01638 522253

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisiton Circular 2019-05 , Defense Federal Regulation Public Notice 20190628 , and Air Force Federal Acquisition Circular 2018-0525.

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 238210

Description:

This requirement is for the acquisition, installation, and commissioning of new hardware and software to convert and upgrade the existing Schneider Andover Continuum Energy Management Control System (EMCS) to the Schneider EcoStruxure Building Operation (EBO) to 105 facilities located on RAF Mildenhall, in accordance with (IAW) the attached PWS and Sole Source (Brand Name) Justification.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; RAF Mildenhall, United Kingdom (exact customer address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure 0001 EcoStruxure Building Operation (EBO) platform hardware 1 Each 0002 Installation, Programming, (Re)Commissioning for 105 buildings 105 Each 0003 Head End Terminals/Licenses 6 Each 0004 Training - 8 Hours 2 Each

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

2. Quotes submitted in response to this solicitation shall be submitted via email no later than Monday, 23 September 2019 @ 1630 hours BST. In order to be considered for award, quotes shall be submitted to Ms. Kim Baker and TSgt Jake Horton at the emails listed above.

3. All price quotations shall be submitted on Attachment IV - Price Schedule. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in

General Information

Requirement Information

Instructions to Offerors mailto:kim.baker.3.gb@us.af.mil mailto:jacob.horton.1@us.af.mil performing the contract. Each line item described in Attachment IV shall be priced in this fashion. Failure to provide pricing on any one line item may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide NATO Commercial and Government Entity (NCAGE) number at time of submitting Attachment IV - Price Schedule.

3. Technical documentation submitted by the vendor shall be provided via email in a separate document, may not exceed 10 pages, and shall be submitted in a size 12 Times New Roman font. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government. Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

4. Questions shall be submitted by email to the personnel noted above. All questions are due no later than Friday, 13 September 2019, at 1500 hours BST.

5. Late quotes shall be processed in accordance with FAR 52.212(f) - Late submissions, modifications, revisions, and withdrawals of offers.

6. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment IV firm for 60 calender day from the date specified for receipt of quotes. All prices must be submitted in British Pound Sterling (£), exclusive of Value Added Tax (VAT). Offerors must ensure that unit prices are no more than two (2) decimal places of a British Pound Sterling

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2(b)(3), the Government will utilize comparative evaluations, and give preliminary consideration to all offers received in response to this solicitation. The Government will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards, but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government evaluation team.

2. The Government award decision is not limited to the quote that only meets the minimum described in the technical factor and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government evaluation team; then the Government intends to award a contract to the lowest priced offer than meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision. Whose price can be determined both "fair and reasonable" and "realistic" by the Contracting Officer.

3. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation.

Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote.

However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used to evaluate quotes:

1. Price: At minimum; the vendor must provide pricing in accordance with the instructions outlined in 52.212-1. The vendor that provides the lowest price that can be determined both "fair and reasonable" and "realistic" by the Contracting Officer may be given additional consideration for awardee selection. However the Government is under no obligation to do so.

The Government will only evaluate prices submitted on Attachment IV - Price Schedule. During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in Attachment IV.

The term "Fair and Reasonable" for the purposes of this evaluation can be defined as the price that is deemed too high when conducting evaluation of the proposed price in accordance with FAR 13.106-3, Award and Documentation.

Evaluation Criteria

The term "Realistic" for the purposes of this evaluation can be defined as a too low price that reflects a lack of understanding of the contract requirements, or an undue risk inherent in the vendors approach.

2. Technical Capability: at minimum; the vendor must provide a facility upgrade schedule that demonstrates their intended approach to complete all works outlined in Attachment I: Statement of Work, and Attachment III: Schedule of Facilities & Fieldwork. Schedule must include at minimum; building number, type of system, individual building completion time frames, and a total project time frame. Substantial benefits to the Government, as determined by the Government evaluation team, specifically in relation to the technical capability factor may be given additional consideration for awardee selection. However, the Government is under no obligation to do so.

C. A written notice of award, mailed or otherwise furnished to the successful vendor within the time for acceptance outlined in 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

✖ Debarred, Suspended, or Proposed for Debarment ✖ 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

52.222-17, Nondisplacement of Qualified Workers ✖ 52.222-19, Child Labor--Cooperation with Authorities and Remedies ✖ 52.222-21, Prohibition of Segregated Facilities ✖ 52.222-26, Equal Opportunity

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans

✖ 52.222-50, Combating Trafficking Persons ✖ 52.222-54, Employment Eligibility Verification ✖ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖ 52.225-13, Restrictions on Certain Foreign Purchases ✖ 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management

Clauses and Provisions

Attachment I: Statement Of Work (SOW) Attachment II: Proposed System Network Architecture Attachment III: Schedule of Facilities and Fieldwork Attachment IV: Price Schedule - Offeror to complete Attachment V - Sole Source (Brand Name) Justification Redacted

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.209-7, Information Regarding Responsibility Matters 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.232-18, Availability of Funds 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

52.252-2, Clauses Incorporated by Reference 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 252.211-7003, Item Unique Identification and Valuation 252.215-7008, Only One Offer 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7042, Authorization to Perform 252.225-7043, Anti-terrorism/Force Protection for Defense 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.232-7011, Payments in Support of Emergencies and Contingency Operations 252.233-7001, Choice of Law (Overseas) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.239-7009, Representation of Use of Cloud Computing 252.239-7010, Cloud Computing Services 252.243-7001, Pricing on Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.246-7007, Contractor Counterfeit Electronic Part Detection and Avoidance System 252.246-7008, Sources of Electronic Parts 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installation 5352.242-9000, Contractor Access to Air Force Installations

Attachments