Attachment_1,_Total_Containment_Bullet_Trap_Performance_Work_Statement.pdf

Total Containment Bullet Trap (TCT-4) Repair and Service Performance Work Statement (PWS)

FA558718Q0142

20 September 2018

Place of Performance: Small Arms Range, Bldg. 232, Royal Air Force (RAF) Feltwell, United Kingdom

1. Description of Services: The contractor shall service and maintain the TCT-4 per the performance work statement herein.

A. Monthly Tasks:

a) Inspect impact plates, deceleration chamber mouth plates, and the deceleration chamber.

b) Transport fragment containment and dust collection drums (55 gallon). These barrels are not to exceed 250 lbs. They should be placed on wooden transport pallets at the Hazardous Waste Accumulation Point (HWAP).There will be no fewer than four (4) empty drums at the rear of the TCT-4 at completion of monthly inspection. Contractor shall move empty drums from collection point to TCT-4 location.

c) Add mineral oil to lower section of the uptake screw conveyor.

d) Inspect the uptake screw conveyor trough and transition section.

e) Inspect the oil level in the gearbox of the screw conveyor and replace as necessary.

f) Ensure the photophilic run needle is within range.

g) Check air pressure in Dust Containment Unit (DCU) air compressor. Drain compressor tank condensation.

h) Check oil level in the DCU air compressor and replace as necessary.

i) Replace oil as necessary and check for/repair leaks.

j) Inspect DCU purge cycler.

k) Create and complete inspection checklist for the monthly tasks. Contractor shall sign, date, and turn in to Contracting Officer Representative (COR) at completion of each monthly service.

B. Quarterly Tasks:

a) Remove loose bullet fragments and jacket material on the bullet trap bottom ramp and trough in front of the ramp.

b) Shut down and lockout power. Remove any loose dust in uptake trough of screw conveyor. Inspect the "T" section where fine particulates accumulate.

c) Inspect walls, floors, and baffles for damage.

d) Remove debris, dust, and fragments.

e) Inspect and replace any wooden panels that have become detached or are sagging. Replace any panels with enough bullet impacts to expose the metal facing of the baffle. The contractor must supply and utilize maritime treated plywood to replace existing plywood.

f) Inspect the TCT-4 and 25 Meter Range Facility in its entirety

g) Inspect the DCU filters and replace if necessary.

h) Create and complete inspection checklist for the quarterly tasks. Contractor shall sign, date, and turn in to Contracting Officer Representative (COR) at completion of each quarterly service.

C. Annual Tasks:

a) Verify proper overload settings of the screw conveyor system.

b) Grease the bearing zerks at base of the uptake auger of screw conveyor system.

c) Inspect the adjusting bolts of the gland seal assembly in the screw conveyor system.

d) Replace DCU filters at least annually, or when an increase in back pressure that exceeds the manufacturer’s guidance is detected. The DCU must not clog due to the extreme moisture experienced on-site.

e) Create and complete inspection checklist for the annual tasks. Contractor shall sign, date, and turn in to Contracting Officer Representative (COR) at completion of each annual service.

D. Emergency Repairs: The Contracting Officer Representative (COR) shall notify the contractor when emergency repairs are needed to keep the TCT-4 operational. The contractor shall respond to COR within 48 hours and complete repairs the unit within two (2) weeks of the request. If the required repair cannot be accomplished within the anticipated timeframe due to unforeseen conditions, the contractor shall provide revised repair dates with accompanying documentation within 48 hours of contractor discovery of need for revised timeline. This revised date is not to exceed an additional two (2) weeks. The repair shall not exceed more than a total of four (4) weeks.

E. Non-Emergency Repairs: The contractor will perform all repair actions to bring the range facility into compliance with Engineering Technical Letter (ETL) 11-18, where doing so does not require new construction. The contractor shall supply the Contracting Officer (CO) and the COR a proposal of repairs and timeframe in which repairs shall be completed. Repairs are not to exceed 30 days.

F. Replacement Parts: Upon discovery that replacement parts are needed, the contractor shall notify the COR in writing (i.e., email, fax, etc.), within three (3) calendar days of notification, by providing the following: a description of the replacement part, a reason why the replacement part is required, an estimated cost of the replacement part, an estimated lead time on receiving the replacement part, and an estimated timeframe for the installation of replacement part. Upon notification from the contractor the COR shall verify that a replacement part is needed.

2. Service Summary:

Performance Objectives

PWS

paragraph Performance Thresholds/AQLs

Inspect system in accordance with the manufacturer’s specifications & complete inspection checklists.

1.A; 1.B;

1.C.

All inspection tasks are completed as specified within the required intervals

100% of the time.

Perform Hazardous Waste Management:

Accomplish relocation of filled and unfilled accumulation barrels as specified.

1.A.b);

4.D

All barrels exceeding 250 lbs. will be brought to HW location; and at least four (4) empty barrels are positioned behind the TCT-4 100% of the time.

Perform Plywood Baffle Facing Replacement:

Unserviceable panels are replaced as specified.

1.B.e) 100% of plywood panels are in acceptable condition.

Emergency Repairs:

Repairs are completed within a timely manner.

1.D. Respond and repair the TCT-4 within two (2) weeks of request.

Non-Emergency Repairs:

Repairs are completed within a timely manner.

1.E. Repair the TCT-4 within thirty (30) days of request.

Acquire Replacement Parts:

Required repair parts are forecasted for as specified.

1.F. A full description of required repair parts, their estimated cost, and timeframe for acquisition and repair is available within three (3) days.

3. Government Furnished Property and Services:

A. The government will designate a COR to observe and document overall performance of the contract and provide technical support to the Functional Commander/Functional Director (FC/FD) and Procuring Contracting Officer/Administrative Contracting Officer (PCO/ACO).

4. Contractor-Furnished Property and Services:

A. The contractor shall provide all labor, equipment, and services to repair and service the TCT-4 so as to ensure the weapons range functionality at RAF Feltwell, United Kingdom.

B. The contractor is responsible for providing all tools and equipment needed for services. Large, regularly needed items may be maintained at the work site with prior to obtaining approval from the Section Chief or NCOIC of 48 SFS Combat Arms.

C. The contractor shall ensure the form, fit, and function of the bullet trap is IAW Action Target manufacturer guidance and ETL 11-18; Small Arms Range Design and Construction dated 19 April 2011. In any case where guidance in these documents conflict, the ETL guidance shall take precedence.

D. The Contractor shall ensure that all Hazardous Waste residue/debris is removed from the range and is deposited in the appropriate Hazardous Waste collection point located at Building #235, RAF Feltwell, Combat Arms Firing Range. This debris includes but is not limited to: used/filled vacuum bags, soiled HEPA filters, and packing material removed from the DCU.

E. The contractor shall ensure monthly maintenance visits are communicated to 48 SFS Combat

Arms at least two (2) months in advance per visit, occur between 0800 and 0900, and are completed prior to 1000 (when not coinciding with a quarterly visit). Deviation from this schedule requires approval from the Section Chief or NCOIC of 48 SFS Combat Arms.

F. The contractor shall ensure quarterly maintenance visits are scheduled at least three (3) months in advance per visit, occur between 0730 and 1630, and are completed with three (3) consecutive working days. Deviation from this schedule requires approval from the Section Chief or NCOIC of 48 SFS Combat Arms. Monthly requirements will be consolidated with the quarterly visit.

G. The contractor shall ensure annual maintenance visits are scheduled to coincide with a quarterly maintenance visit, and will be completed within the same three (3) working days allotted for the quarterly visit.

5. General Information:

A. Federal Holidays. The contractor will not work the following United States federal holidays:

New Years’ Day; Martin Luther King’s Birthday; President’s Day; Memorial Day;

Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day.

B. Provide the Government with a schedule of all anticipated monthly, quarterly, and annual preventative maintenance actions. In addition, the contractor shall, prior to performance, contact the Section Chief and/or NCOIC, Combat Arms to ensure range availability and accessibility.

C. Government Quality Assurance: The government will periodically evaluate the contractor’s performance by appointing government representative(s) to monitor performance to ensure services are received. The representative(s) will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

D. Government-Furnished Training:

a. The Government will provide Environmental Management System (EMS) Awareness

Training to all contractors who will physically perform work on RAF Feltwell within thirty (30) calendar days of contract award. Training will be provided by the 48th Civil Engineering Group, Environmental Management Division (48 CEG/CEV).

b. Level 1 Anti-terrorism Training: All employees under this contract must complete

Level 1 Anti-terrorism training located at http://jko.jten.mil/courses/atl1/launch.html and have certificates available upon request from the COR. All new employees hired by the Contractor to perform under this contract after the commencement of the period of performance, must complete Level 1 Anti-terrorism training.

E. Bioenvironmental Engineering/Hazmat Requirements

a. Environmental, Health, And Safety. The contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

b. Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. The contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

c. The contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

d. Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer Safety Data

Sheet (SDS), such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

e. The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the SDS for each chemical product, for review before bringing any potentially hazardous material onto RAF Lakenheath, RAF Feltwell, or RAF Mildenhall using the attached “HazMat Authorization Request Template.” The Contractor shall submit completed inventories and SDSs to the KO; CE Environmental (01638 523990) nolan.swick@us.af.mil; and Bioenvironmental Engineering (01638 528047) 48amds.sgpb@us.af.mil at least ten (10) calendar days prior to the date required to bring them on base.

f. Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding SDSs. The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template.”

g. The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project. The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference: AFI-32-7086, Hazardous Materials Management.

h. The Contractor must coordinate with facility managers and receive a safety brief of hazards present within work areas.

F. eCMRA - Contractor Manpower Reporting Application - Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 Oct. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/. When filling out the required information please utilize “FFBX70 - USAF IN EUROPE” as the UIC if you cannot locate the UIC for this contract among the provided options. Also, the FSC for this specific contract is Z1EA.

G. Definitions:

Acronym/Abbreviation Definition AQL Acceptable Quality Level COR Contracting Officer Representative DCU Dust Collection Unit EMS Environmental Management System

ETL Engineering Technical Letter HWAP Hazardous Waste Accumulation Point IAW In Accordance With KO Contracting Officer NCOIC Non-Commissioned Officer in Charge PRS Performance Requirement Summary PWS Performance Work Statement RAF Royal Air Force SFS Security Forces Squadron TCT-4 Total Containment Trap UK United Kingdom US United States