Attachment_1_-_RAF_Lakenheath_Dormitory_CCTV_SOW_(7Sep18).pdf

Statement of Work

CCTV Installatıon

RAF Lakenheath Dorms

7 September 2018

Table of Contents

Sectıon Number and Tıtle Page Number

1.0 Description of Services 3

2.0 Contractor-Furnished Equipment and Supplies 3

3.0 General Information 4

4.0 Additional Requirements & Information 6

Appendix A: Quantities 8

Appendix B: Technical Specifications 8

Appendix C: Building Layouts 9

SECTION 1 – DESCRIPTION OF SERVICE/GENERAL

1.0 INFORMATION/DESCRIPTION OF SERVICES. This Statement of Work (SOW) details the requirements for the contractor to install (275) High Definition (HD) CCTV cameras at RAF Lakenheath Dormitory buildings 919, 920, 941, 943, and 946. Upon completion of the job the contractor will provide training on operation of the unit to all Dorm

Management Staff members.

1.1 TYPE OF SERVICE REQUIRED. The contractor shall provide all design, labor, and materials for the installation of 275 HD CCTV cameras (see appendix A) in buildings 919, 920, 941, 943, and 946. The contractor will provide all equipment to get fiber connection from each dormitory demark to the equipment to allow all feeds to go to the main hub in dormitory 917 (see 1.2.1). The camera storage will hold recorded data for up to 40 days. The workstation install into the dormitory management office (bldg. 917) will include a computer, software, a video wall display devise and two large screen displays that will be wall mounted.

The camera install will consist of 255x SF-IPDM834ZWAH-4 cameras or equivalent (see appendix B) in each dayroom/laundry room/kitchen/other internal rooms and 20x SF-

IPDM360-12 cameras or equivalent (see appendix B). Exact camera locations to be agreed upon with contractor during pre-installation survey. Building layouts are provided in appendix

C.

1.2 INSTALLATION. Work includes providing/installing CCTV cameras, monitors and all materials to install a system to manufactures specifications. This includes all labor, material and equipment required to provide proper install and set-up of dormitory CCTV system.

Equipment specifications shall be submitted and approved before installation starts. The contractor shall provide a list of all components installed per this project, as well as a list of the components removed (if any).

1.2.1 INFRASTRUCTURE. 48 Communications Squadron (48 CS) will allow the contractor use of two (2) strands of Single Mode fiber from each dorm fiber demarcation point, back to building 834 server room. From B834 the 48 CS will allow use of two (2) single mode fiber strands back to 917 fiber demarcation point. Contractor will be responsible for any communications cabling from the demarcation points to their equipment. Furthermore they will be responsible for any switching/routing equipment in B834. Location of equipment within B834 will be approved by 48 CS, before any installation.

1.3 TESTING. The contractor shall ensure installation is operational and meets all required commercial, local, and international industry standards, military instructions, standards, policies, guidelines, and regulations and practices. The testing procedures and a copy of the outcome of the performed test shall be provided in writing to 48 CES.

-- If the equipment is under warranty, coordinate with the vendor or manufacturer for warranty repairs and ensure proper equipment is replaced with standby equipment to maintain camera coverage.

SECTION 2 – Contractor-Furnished Equipment and Supplies

2.0 CONTRACTOR ACQUIRED PROPERTY. The contractor shall provide the following items:

a. 255x SF-IPDM834ZWAH-4 camera or equivalent.

b. 20x SF-IPDM360-12 cameras or equivalent.

c. CCTV Workstation (computer, keyboard, mouse, software, a video wall display devise and two large screen displays that will be wall mounted; LTN-2-12i7W-G-64TB-M - Core i7 CPU and 16 GB ram 64TB NIC2U 12BAY INT hotswap Windows NVR, : LTSUK-

CWS17-NV - Core i7 CPU, 32Gb RAM, VWDNGLE43, LTN-CPRM-2001 Premium IP

Video management suite, LTN-CPRM-1001 - Vision Premium Camera Licence, LTN-

CCVM-1001 - Migration licence, Samsung 43” LH43DCJPLGC/EN commercial video wall display screen w/wall bracket)

SECTION 3 – General Information

3.0 PLACE OF PERFORMANCE. The location of installation is on RAF Lakenheath dormitory buildings 917, 919, 920, 941, 943, and 946. The contractor will work normal business hours, 0800 to 1630, with sufficient time to allow for entrance and exit of base security points before during and after the normal work hours. All workmanship shall meet the standards specified below as well as in accordance with the accepted standards of the industry; equipment manufacturers; applicable activity, local, state, and federal standards; and applicable building and safety codes, construction specifications, and operation and maintenance standards. The contractor, in the performance of all required services, cause no disruption in the daily activities of the USAFE facility without authorization from the

Dormitory Manager.

-- The contractor shall ensure job area is clean before departing the work area.

-- During performance and upon completion of work, debris will not be permitted to accumulate in the work area or spread unnecessarily into adjacent areas.

-- The contractor shall provide all labor, materials, and equipment necessary to protect the general public from accidental harm by walking into a work area. The contractor shall be responsible for the cost of all damages or liabilities as a result of the general public entering a work area as a result of improper safety measures.

-- The contractor shall perform no work that alters the original appearance or function of equipment in this system.

3.1 MANUFACTURES’ DATA. The contractor shall include manufacturers’ data for all materials and equipment and security center equipment provided under this specifications.

3.2 SYSTEM DESCRIPTION AND ANALYSES. The data package shall include complete system descriptions. The data package shall include the following:

a. Switcher matrix size.

b. Camera call-up response time.

c. System start up and shut down operations.

d. Switcher programming instructions.

e. Switcher operating and maintenance instructions.

f. Manuals for CCTV surveillance equipment.

g. Data entry forms.

h. Software Data: The data package shall consist of descriptions of the operation, capability of system, and application software as specified.

3.3 DATA ENTRY. The contractor shall enter all data IAW equipment manuals, needed to make the system operational.

3.4 HARDWARE DOCUMENTATION. The government will provide all vendor operation and maintenance manuals describing all equipment furnished, including:

a. General hardware description and specifications.

b. Installation and checkout procedures.

c. Equipment electrical schematics and layout drawings.

d. System schematics and wiring lists.

e. System setup procedures.

f. Manufacturer’s repair parts list indicating sources of supply.

g. Interface definition.

3.5 OPERATOR’S DOCUMENTATION. Operator’s documentation as provided by the government as appropriate, shall explain all procedures and instructions for operation of the system including:

a. Video switcher.

b. Cameras and video recording equipment (to include retrieving recorded footage).

c. Use of the software.

d. Operator commands.

e. System start-up and shut-down procedures.

f. Recovery and restart procedures.

3.6 OTHER CONDITIONS/REQUIREMENTS. All drawings, software, and documentation, including working review and marked-up drawings, source code, and software listings developed to support this project are property of the U.S. Air Force and are not to be used for any purpose other than that intended by this SOW.

3.7 HOURS OF WORK. The contractor shall perform all work during normal duty hours, 0800 to 1630, Monday thru Friday; excluding US holidays, UK holidays and National

Holidays subsequently declared by her Majesty’s Government. The relevant recognized holidays are included in the table below:

UK Holidays

Christmas Day 25 December

Boxing Day 26 December

New Years Day 1 January

Good Friday 19 April 2019

Bank Holiday 22 April 2019

Spring Holiday 27 May 2019

Late Summer Holiday 27 August 2018

US Holidays

Family Day 24 August 2018

Labor Day 3 September 2018

Columbus Day 8 October 2018

Veteran’s Day 12 November 2018

Thanksgiving Day 22 November 2018

Family Day 23 November 2018

Family Day 24 December 2018

Christmas Day 25 December 2018

Family Day 31 December 2018

New Years Day 01 January 2019

Martin Luther King’s Birthday 21 January 2019

Presidents Day 18 February 2019

Family Day 5 April 2019

Memorial Day 27 May 2019

Family Day 14 June 2019

Independence Day 04 July 2019

Family Day 5 July 2019

Labor Day 02 September 2019

3.8 POINTS OF CONTACT. Points of Contacts will be provided at time of award of the contract.

3.9 CUSTOMER SUPPORT. Customer support shall be available; equivalent to that of standard commercial practices.

3.10 CLEAN-UP. The contractor shall ensure all trash and debris is properly disposed of each day. Materials that have been determined by 48 CES as salvageable shall be returned to the owning organization for proper disposal. All work areas shall be kept as clean as possible during working hours. Debris shall not be allowed to accumulate on the work site. All debris shall be deposited in an authorized container supplied by the contractor.

3.11 QUALITY ASSURANCE. The 48 CES will evaluate the contractor’s performance by appointing an inspector to monitor performance to ensure products and services are received.

The inspector will record all surveillance observations. Any discrepancies discovered shall be reported to the contractor for remedial action. Any remedial action shall be carried out prior to completion of installation, or earlier depending on the nature of the discrepancy. The inspector shall have the final decision on the acceptance of work carried out. Job is considered finished after a walk through has been accomplished with the assigned point of contact provided at award of contract and a representative from the Civil Engineering Squadron

(CES) to determine any punch list items and those items that have been remedied to the satisfaction of the Director of Civil Engineering.

SECTION 4 – Additional Requirements & Information

4.0 IDENTIFICATION. The contractor shall provide the following list of data electronically on each employee who will be working under this contract. The contractor shall include a list of workers and supervisors assigned to this project. The contractor will provide the identification information at least 20 days prior to work commence date. For each individual, the list shall include:

a. Full Name

b. Date of Birth

c. Official ID Number (SSN, Passport or Drivers License)

d. Nationality

4.1 CERTIFICATIONS. For the electrical works that shall be performed, the contractor shall provide a base (RAF Lakenheath) Skilled Person Certificate (SPC) for each individual who shall be performing these electrical works. The contractor may already have the proper

SPC(s) if the individuals have performed electrical work on RAF Lakenheath before. For individuals who do not hold the required SPC(s) the contractor shall provide the following certificates and trainings:

a. City and Guilds 2391 and 17 Edition etc.

b. JIB Card

c. Current First Aid Certificate

d. Current Fire Training Certificate

Once the contractor has provided the above requirements, Authorized Person(s) from

Interserve will give the electrician requiring a SPC a short written test and an Interview.

4.2 PHYSICAL SECURITY OF PROPERTY. The contractor shall be responsible for safeguarding their own property, materials, and supplies. The contractor shall be held accountable for losses and is responsible for replacement costs when loss occurs.

4.3 SAFETY REQUIREMENTS. Safety, health, and fire hazards may exist when working on this contract. The contractor is required to provide all employees the appropriate personal protective equipment in order to safely execute tasks that pose these hazards.

4.3.1 SAFETY CONSIDERATIONS. The contractors’ personnel shall give due consideration to personal safety and the safety of other personnel while performing assigned duties.

4.4 PERSONNEL PROTECTIVE EQUIPMENT (PPE). The contractor shall supply any

PPE required for use by contractor employees in the performance of work under this contract and ensure employees wear the protective equipment required for the work being performed.

4.5 VEHICLE SAFETY. The contractors’ personnel shall abide by all operational safety regulations and laws while operating a vehicle in the performance of this contract.

4.5.1 The use of seat belts is mandatory for all vehicle occupants while the vehicle is in operation on an Air Force installation. The contractor shall abide by and enforce this requirement.

4.6 TOBACCO PRODUCTS. Smoking is not permitted in government facilities. The contractor will shall refrain from smoking in any area identified as a non-smoking area.

Smoking is only authorized in approved designated tobacco use areas.

4.7 ALCOHOL. The contractor employees shall not consume any alcoholic beverages prior to or while performing work under this contract.

4.8 HAZARD AND MISHAP REPORTING AND INVESTIGATION. The detection of unsafe or unhealthy working conditions and prompt abatement of hazards at the lowest possible working level are essential elements of the Air Force Occupational Safety and Health

(AFOSH) program. The base safety, fire, and security investigators will investigate mishaps and accidents. STS personnel shall cooperate fully with the investigators during any mishap investigation.

4.8.1 ASBESTOS CONSIDERATIONS.

919 - 2006 build and is Asbestos containing materials (ACM) free

920 - 2001 build and is ACM free

941- 1965 build has had abatements recorded as ACM free

946 - 1991 Build has had abatements and classed as ACM free

943 - 1964 build and has a potential for ACM

4.9 PERFORMANCE OF SERVICES DURIGN CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. Contracting Officer or Contract Administrator shall notify the contractor, by any means of communication available, of a crisis. There shall be no costs paid by the

Government to the contractor during a crisis except those costs incurred for work performed under the contract and SOW.

APPENDIX A: QUANTITIES

Dormitory Dayroom Laundry

Rm Kitchen

Other

Internal

Rm

Smoke

Pit

Parking

Lot

Total

Cameras

Total

4Mp

Dome

Cameras

919 1 0 0 0 1 0 20 0

920 2 1 1 2 1 0 0 64

941 2 1 1 3 1 1 0 60

943 2 1 1 3 1 1 0 60

946 2 0 0 2 1 1 0 71

APPENDIX B: TECHNICAL SPECIFICATIONS

Camera

Specifications Same as or Similar to:

SF-

IPDM834ZW

AH-4

http://www.safirecctv.com/producto/sf-ipdm834zwah-4/

SF-IPDM360-

http://www.safirecctv.com/producto/sf-ipdm360-12/

APPENDIX C: Building Layouts

Dorm 917

Dorm 919

GF

FF

SF

TF

Dorm 920

Dorm 941

Dorm 943

SF

Dorm 946