18-Q-0026_RAF_Lakenheath_Laundry_(Hospitality).pdf

Combined Synopsis/Solicitation

Department of the Air Force 48th Fighter Wing (USAFE)

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Requirement Title: RAF Lakenheath Hospitality Laundry Services

Solicitation Number: FA558718Q0026

Solicitation Issue Date: Wednesday, 09 May 2018

Response Deadline: Wednesday, 23 May 2018 no later than 1300 BST

Point(s) of Contact: Ms. Amy Elizondo-Williams / amy.elizondo-williams.3@us.af.mil / 01638-52-2250

TSgt Jaysen Cortez / jaysen.cortez@us.af.mil / 01638-52-2215

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2005-98 Defense Federal Acquisition Regulation Public Notice DPN 20180418 Air Force Federal Acquisition Circular AFAC 2017-1003

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 812332

Requirement Information

Description:

The U.S. Air Force has a requirement for hospitality laundering and exchange service, encompassing the pick up of soiled laundry, washing and dry cleaning at the Contractor's facility, return of cleaned, dried, pressed, and packaged laundry of items identified in the Performance Work Statement (PWS). The U.S. Air Force anticipates a single award IDIQ contract with a 5-year ordering period.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; RAF Lakenheath United Kingdom.

Period of Performance: 1 June 2018 - 31 May 2023

Line Item Description Quantity Unit of Measure See Attachment 2; Exhibits A - E (Pricing Schedule)

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

A. To assure timely and equitable evaluation of the quotations, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including:

1. Terms and conditions

2. Representations and certifications

3. Technical requirements in addition to those identified as evaluation factor or sub-factors

4. Current UK business registrations, licenses, and/or insurance required to legally operate and employ personnel within the UK or show rationale for non-applicability.

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5. Questions are due to this office in writing no later than 14 May 2018.

Failure to meet a requirement may result in an offer being ineligible for award.

The Government's terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors' specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract, if awarded, will not be considered by the Government in its evaluation of quotations. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. The quotation shall consist of two (2) separate parts;

Part I - Technical Acceptability Part II - Price

C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional price information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

D. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items along with the quotation. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

Specific Instructions: Complete the necessary fill-ins and certifications in all provisions. The provisions FAR 52.212-3, and 252.225-7032 shall be returned along with the quotation.

E. Quotation Submission Instructions:

Submission Method

• Email

− Submit to amy.elizondo-williams.3@us.af.mil and jaysen.cortez@us.af.mil − 5MB size limit per email.

− If sending multiple emails, label each email as “1 of X”, “2 of X”, etc. so that receipt of all parts can be verified.

− Suggest sending using a read receipt.

− It is the offeror's responsibility to ensure the quotation is sent to the correct Government email address.

NOTE: Late quotations will be processed in accordance with FAR 52.212-1(f) - Late submission, modifications, revisions, and withdrawals of offers.

F. Elaborate formats, bindings or color presentations are not desired or required.

G. Further changes to the original clause 52.212-1.

1. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the

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2. Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

H. Specific Instructions:

PART I - TECHNICAL ACCEPTABILITY QUOTATION - Limited to no more than 20 pages. Supporting documentation such as license, insurance, or registration do not count towards the page limit.

1. Transition Plan - Illustrate in detail your plan for transitioning to new contract performance during the phase-in period by describing how you will successfully perform all requirements on the contract start date. Your resource and transition plan shall include as a minimum, but is not limited to:

a) A comprehensive description and complete timeline of all transition activities and key personnel necessary to begin successful performance on the performance start date of 1 June 2018.

b) Thorough and clear details of staff hiring processes, training processes and timelines that will be utilized to obtain adequate numbers of qualified personnel to perform to the standards stipulated in the PWS by the performance start date. Hiring processes should include details of how the offeror plans to comply with required base security and clearance procedures. Offerors should include details of how they plan to comply with the UK Transfer of Undertakings Protection of Employment (TUPE) law if they believe it applies or reasoning it may not apply.

c) Provide copies of written Certificates of Professional Competence for National Road Haulage as designated by National Transportation Departments (if applicable to the proposed vehicle type).

2. Quality Control Plan - Provide a Quality Control Plan that describes the approach your company will use to successfully perform to the standards detailed in the PWS and to effectively meet the quality thresholds defined in the Services Summary (SS). Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the SS as a performance objective item. Your plan shall include as a minimum, but is not limited to:

a) A clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS;

b) A description of the offeror's inspection system to effectively meet the quality thresholds defined in the Service Summary (SS) in paragraph 2 of the PWS. Description shall include specifics as to the areas to be inspected, frequency of inspections, how inspections will be documented, how feedback will be provided to employees, and the quantity, title, and organizational placement of the inspectors. This should include processes for interfacing with the assigned assigned inspection/acceptance representative;

3. Management Plan - Provide a Management Plan that describes how your company will obtain and manage personnel and resources to successfully perform the work detailed in the PWS. Your plan shall include as a minimum, but is not limited to:

a) A detailed description of the facilities and equipment which will be used to fulfill the requirement.

Description should include quantities of each type of equipment, daily operating capacities, and how proposed facilities and equipment will accommodate the workload estimates projected under the solicitation for the resulting contract;

48th Fighter Wing (USAFE)

b) A description of the size, types and quantity of vehicles to be utilized in the performance of the contract;

c) A process to ensure adequate types of insurance and minimum amounts of insurance covering work to be performed under the contract in accordance with UK Laws and Regulations;

4. Subcontracting/Teaming Plan - Provide a Subcontracting/Teaming Plan that provides complete information as to the arrangement and how your company will manage and coordinate the performance of any subcontractors or teaming partners to meet the standards stipulated in the PWS. If no sub-contracting or a teaming is proposed, please state.

PART II - PRICE

1. Complete Attachment 2 - Exhibits A - E (Pricing Schedule). In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

2. Firm Fixed Priced Quotations: As prescribed by clause 52.216-1 TYPE OF CONTRACT, the resultant contract will be Firm Fixed Price. Accordingly, quoted pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award. Additionally, multiple awards will not be considered, quotations shall include pricing for all items in the Price Spreadsheet. Do not alter the spreadsheet format or the quantities. Unit prices should not exceed more than two (2) decimal places of a British Pounds Sterling (£).

Unit prices exceeding two decimal places will be rounded to the nearest second decimal place. Offerors need only complete Attachment 2 for pricing purposes. Proposed pricing must be submitted in British Pounds Sterling (£), exclusive of VAT, and remain valid for 180-days after the closing date of this solicitation.

3. Complete all areas within Attachment 2, Exhibits A - E (Pricing Schedule), ensuring that proposed unit and extended prices for the required quantities are correctly calculated for summary totals that equate to prices provided at the Contract Line Item Number-level (CLIN). Unit Prices should reflect prices per each item.

4. Proposed quotation pricing must be submitted in British Pounds Sterling (£), exclusive of VAT, INFORMATIONAL PRICING NOTE:

TUPE - Transfer of Undertakings (Protection of Employment) Regulations 2006

Definition. The United Kingdom's Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

During the solicitation phase and award of the resultant contract the Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee. While the Government fully understands the relevance of TUPE-information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the

48th Fighter Wing (USAFE) responsibility lies solely with the transferor.

As this is a firm-fixed price contract it is incumbent upon the offeror to calculate any anticipated TUPE pricing at time of quotation submittal. TUPE costs cannot be submitted as a conditional quotation, if submitted as such the offeror's quotation will be considered unacceptable and the offeror may be excluded from competition.

End of Addendum

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Using FAR Part 13.5 Simplified Acquisition Procedures the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the evaluation factors required under the addendum to the clause 52.212-1, Instructions to Offerors -- Commercial (2017) (see "Award Determination").

The following factors and respective sub-factors shall be used to evaluate offers:

1. Technical Acceptability

a. Transition Plan

b. Quality Control Plan

c. Management Plan

d. Subcontracting/Teaming Plan

2. Price

See below for the factors and sub-factors that shall be used to evaluate quotations.

B. As allowed by FAR Part 13.106-2 the Contracting Officer has determined that finding the offeror with the lowest price who is technically acceptable is most advantageous to the Government. Parts of FAR Part 13.106-2

(b) (3) and (4) will be utilized for the purpose of the Government's evaluation of quotations and resultant award determination. Under this evaluation process, Technical Acceptability will be evaluated and rated on an acceptable or unacceptable basis (pass/fail), whereby unacceptability of any respective sub-factor will result in an unacceptable technical Acceptability-rating.

48th Fighter Wing (USAFE)

C. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government intends to award a contract without discussions. The Government reserves the right to solicit additional information from one or all contractors regarding their proposal at any time during the evaluation if deemed in the best interest of the Government.

1. Technical Acceptability. The Government will evaluate sub-factors listed below on an acceptable or unacceptable basis. An unacceptable rating for any of the below sub-factors will result in an unacceptable rating for the Technical Acceptability primary factor. Accordingly, under the evaluation approach, offerors who receive an unacceptable rating for this factor may not be considered for award. Note that the Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. If the Government elects to award without discussions, an initial technical rating of unacceptable will render the entire quotations unacceptable. Technical Acceptability shall be evaluated against the following sub-factors where all sub-factors are considered equal:

a. Subfactor 1: Transition Plan Measure of Merit: This requirement is met when the offeror has thoroughly and successfully demonstrated the ability to meet all transition activities identified in the addendum to 52.212-1, Instructions to Offerors -- Commercial (2017), Section H, Part I(1)(a) through (c).

b. Subfactor 2: Quality Control Plan Measure of Merit: This requirement is met when the offeror has thoroughly and successfully demonstrated the ability to meet all quality control activities identified in the addendum to 52.212-1, Instructions to Offerors -- Commercial (2017), Section H, Part I(2)(a) and (b). Additionally, evaluated is whether the offeror's overall control of quality addresses and meets the specified performance thresholds for each requirement in the Services Summary.

c. Subfactor 3: Management Plan Measure of Merit: This requirement is met when the offeror has thoroughly and successfully demonstrated the ability to meet all management activities identified in the addendum to 52.212-1, Instructions to Offerors -- Commercial (2017), Section H, Part I(3)(a) through (c).

d. Subfactor 4: Subcontracting/Teaming Plan Measure of Merit: This requirement is met when the offeror has thoroughly and successfully demonstrated its subcontracting/teaming arrangement and how the company will manage and coordinate the performance of any subcontractors or teaming partners to meet the standards stipulated in the PWS. If a subcontracting/teaming plan will not be applicable, this requirement will be met when the offeror states as such.

As a result of the Government's evaluation of the aforementioned technical sub-factors of Transition Plan, Quality Control Plan, and Management Plan and all associated elements accordingly, a determination of acceptable or unacceptable will be assigned for this factor of Technical Acceptability using the following ratings and descriptions:

Technical Acceptable/Unacceptable Ratings

Rating Description Acceptable Quotation clearly meets the minimum requirements of the solicitation.

48th Fighter Wing (USAFE)

Unacceptable Quotation does not clearly meet the minimum requirements of the solicitation.

2. Price Evaluation. The Government will evaluate prices submitted in Attachment 2, Exhibits A - E (Pricing Schedule). Failure to propose on all CLINs will render the quotation non-responsive. Comparisons of proposed pricing by offerors received in response to the solicitation will be evaluated at the CLIN level; the extended prices for each CLIN will then be added together, to create an aggregate total.

Offerors should propose the best available pricing to the Government for each CLIN in arriving at the most competitive price. Additionally, this requirement is commercial, and will result in a “firm-fixed-price” contract; a comparison of the offeror's price will satisfy the requirement for price analysis, in establishing price fair and reasonableness IAW FAR Part 13.106-3. Evaluation will be conducted to determine if proposed prices are fair and reasonable IAW FAR 13.106-3.

AWARD DETERMINATION: As a result of the Government's aforementioned evaluation, only those offerors whose quotations are determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. No trade-offs will be permitted between price, and the non-price factors of technical acceptability. Of those offerors found technically acceptable, an award determination will be made to the offeror with the lowest price.

End of Addendum

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I ✖

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters ✖

52.222-17, Nondisplacement of Qualified Workers✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification ✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

48th Fighter Wing (USAFE)

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.203-3, Gratuities 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-21, Basic Safeguarding of Covered Contractor Information Systems 52.209-7, Information Regarding Responsibility Matters 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan 52.232-18, Availability of Funds 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7011, Alternative Line Item Structure 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.205-7000, Provision of Information to Cooperative Agreement Holders 252.209-7004, Subcontracting With Firms That are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Material 252.225-7005, Identification of Expenditures in the United States 252.225-7032, Waiver of United Kingdom Levies-Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.237-7012, Instruction to Offerors (Count-of-Articles) 252.237-7014, Loss or Damage (Count-of-Articles) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.237-7016, Delivery Tickets 252.237-7018, Special Definitions of Government Property 252.243-7001, Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed Priced, Indefinite Delivery/Indefinite Quantity, contract resulting from this solicitation.

(End of Provision)

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52.216-18 – Ordering.

Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 June 2018 through 31 May 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $150,000.

(2) Any order for a combination of items in excess of $1,260,000; or

(3) A series of orders from the same ordering office within 10 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

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(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 June 2023.

(End of Clause)

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the Foreign Currency Fluctuation Defense (FCFD) budget rate located at http://comptroller.defense.gov/Financial-Management/Reports/fcfr/ in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

52.232-19 -- Availability of Funds for the Next Fiscal Year.

Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond 31 May 2019. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 31 May 2019, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

48th Contracting Squadron Bldg 977, Boston Drive RAF Lakenheath, Brandon, Suffolk, IP27 9PN

48th Fighter Wing (USAFE)

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the

GAO.

5352.201-9101 OMBUDSMAN (Jun 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/ or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Erik Symanski

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: erik.symanski@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations. (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

48th Fighter Wing (USAFE)

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor access to Air Force installations. (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, Integrated Defense, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

48th Fighter Wing (USAFE)

Attachments

Attachment 1 - Performance Work Statement Attachment 2 - Exhibits A - E (Pricing Schedule)