Attachment_1-Statement_of_Work_BMS_MDG.pdf

Statement of Work (SOW) RAF Lakenheath Hospital

BMS Version 2017

GENERAL INFORMATION

1.0 Description of Services: The contractor shall provide/furnish all management, tools, supplies, equipment, labor and transportation necessary to accomplish work required to replace the BMS head end equipment to include the PC and Server components, reload all controller software, replace failed controllers and configure/balance the system so air is supplied individually to each Operating Room.

2.0 General Location: This project will be completed in building 916 and 932 the

BMS hub and main Hospital facility located on Royal Air Force (RAF) Station Lakenheath, Suffolk, United Kingdom, located 70 miles northeast of London and 25 miles from Cambridge. The contractor shall coordinates with the authorized government representative for access to the facility.

Work Hours: The contractor shall perform the services between the hours of 0730 a.m, and 1700 p.m, Monday through Sunday

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

Upgrade the two existing workstation dongles keys from version 1.93 to 2.01 and re-license

Supply and install two new MS Win 10 workstation computers to the correct specification to operate V2.01 Continuum Cyber station operating system (Base unit and monitors).

Supply and install one new Microsoft SQL 2014 SP1 Standard Edition server software and hardware computer to the correct specification for the above upgrade (with monitor). Provide the server with additional backup / mirrored hard drive and configure.

Provide a UPS for each of the two workstations.

Provisionally setup the above at our offices and attend site to install.

Reload all controllers and check network software paths are correct.

Check and validate the BMS system alarms, users, logging, times & date schedules and. graphical links where necessary.

Replace any failed or faulty controllers.

Reconfigure and balance system so air is delivered independently to each of the

3 operating rooms to prevent cross, contamination or shared air scenarios.

Test and demonstrate to the end user.

BMS VLAN IP Address Install & Setup:

Attend each buildings BMS master and change the existing IP address to the new VLAN issued addresses and configure each.

Hardware Specifications: Workstations

PC Components:

1 HP Workstation Z840 - Xeon E5-2620V4 2.1 GHz - 16 GB - 1 TB 1 Operating System: Windows 10 Pro 64 1 x Intel Xeon E5-2620V4 / 2.1 GHz (3 GHz) (8-core) 1 RAM 16 GB (installed) / 256 GB (max) - DDR4 SDRAM - ECC - PC4-

17000 1 hard drive SAS-2 (SAS 6Gb/s);RAID (SATA 6Gb/s)

Server Components:

1 PowerEdge T130/T330 Motherboard MLK 1 Intel Xeon E3-1220 v5 3.0GHz, 8M cache, 4C/4T, turbo (80W) 1 Chassis with up to 8, 3.5" Hot Plug Hard Drives 1 Security Bezel 1 Performance Optimized 1 2400MT/s UDIMMs 2 8GB UDIMM, 2400MT/s, Single Rank, x8 Data Width 1 IDRAC8, Express 2 1TB 7.2K RPM NLSAS 512n 3.5in Hot-Plug Hard Drive 1 PERC H730 Controller, 1GB NV Cache 1 Power Interface Board, T330 1 Standard Heatsink for PE T330 1 DVD+/RW, SATA, Internal 1 Dual, Hot-Plug, Redundant Power Supply (1+1), 495W 1 No Trusted Platform Module 1 On-Board LOM 1gbe Dual Port (BCM5120 GbE LOM) 1 No Raid, H330/H730 for SAS/SATA Software 1 Performance BIOS Settings 1 No Media Required 1 Windows Server 2012R2 Standard Edition, Factory Installed, No Media, 2

Socket, 2 VMs, NO CALS 1 Microsoft SQL Server 2014 Standard OEM, Includes 5 USER CALs, NFI, With 2012 Media, ENG 1 5-pack of Windows Server 2016, 2012 USER CALs (Standard or

Datacenter) 1 No Systems Documentation, No Open Manage DVD Kit AHU11 has not got its own master controller. The controller for AHU11 was installed by a previous contractor the Family Practice area in building 932 and was linked into the master controller for the operating rooms. During BMS server upgrade AHU11 will need to be included under a separate BMS controller on the server so it operates independent and is not tied to the Operation Rooms (OR’s) master controller.

Additional Information: The process for an upgrade of the Hospital BMS System front-end will probably involve the following steps:

Make a copy of the existing Server database convert data to make it compatible with the latest version of the Continuum Software. The number of steps will be determined by how old the current Continuum is. The converted database will be loaded onto the new server as a foundation of the new Continuum.

Once the new Server and Workstation are on the hospital network the functionality to all the BMS controllers will need to be checked.

Some of the BMS controllers may need a firmware flash upgrade to operate with the newer Continuum software.

All of the graphics screens will have to be checked and the links to all the BMS points will have to be confirmed, and remapped if they have been lost.

A check will have to be made that all the sensors are reading correctly and all controlled devices (pumps, fans, valves, etc) are operating.

4.0 Period of Performance: Contractor shall complete the work within 14 calendar days of notice to proceed.

Key Deliverables:

Item No.

Deliverable

Objective

Due

1 Submittals for proposed equipment

Contractor shall submit the cut sheets for the proposed equipment/material

Within 2 work days of contract award

2 Preconstruction Submittals

Risk Assessment Method Statement Safety Plan

Submitted with solicitation, see

RFQ FA5587-17-Q-

0073 for additional information

3 Skilled Person Appointment

For servicing and installation requirements; to maintain compliance with JSP375 vol 3 chap 3 & 4 any task that involves isolation of energized electrical or mechanical systems can only be completed by an Appointed Skilled Person. Contractor should have at least 1 mechanical and 1 electrical skilled person to either complete or supervise works.

Provide proof of skilled person appointment prior to any physical work at the site.

4 Completion of physical work

Replace the BMS head end equipment to include the PC and Server components, reload all controller software, replace failed controllers and configure/balance the system so air is supplied individually to each Operating Room.

Within 14 calendar days of notice to proceed

5.0 Security Requirements: The contractor will require access to the installation and government facilities and will be met at gate 8 where picture ID such as a passport or driving license will be required for base entry. Upon entry to the installation the vehicle will be searched which could delay entry up to 1 hour. While on the installation the contractor will be escorted at all times by a member of 48CES/CEO.

Statutory Compliance: The Contractor shall carry out the Works in accordance with Joint Service Publication (JSP 375) volume 3, chapters 2, 3 & 4. The Contractor shall carry out a Health and Safety Risk Assessment in respect of all tasks and activities that will be carried out under this Contract and shall develop and incorporate all possible risk mitigation measures.

The Contractor shall provide sufficient competent and experienced staff at all times in connection with this Contract. The work shall be executed in a workmanlike manner and to the satisfaction in all respects of the Authority. Unsatisfactory workmanship shall be rectified or replaced as instructed by the Authority at the Contractor's expense. The Contractor shall, if required by the Authority, provide evidence of a workman's competence and experience.

To be eligible to carry out work activities in connection with JSP 375 Volume 3, all Skilled Persons and Persons in Charge must be appointed by an appropriate Authorized Person. To be suitable for appointment Skilled Persons and Persons in Charge must meet the suitability criteria as described in JSP 375 Volume 3 Chapter 2 (section 7.9.3.1) and any additional requirements identified within the individual Safe Systems of Work. All Skilled Persons shall have an adequate knowledge of, and within the preceding three years, have received formal training in Emergency First Aid at Work (EFAW).

Electrical Systems: The Contractor shall familiarize himself with and comply with the MoD JSP 375 Volume 3, Chapter 3 (Electricity) and shall take all other measures necessary for the safe execution of the work. The Contractor shall provide specific details and confirmation of competence of all persons that are proposed to work on electrical installations and equipment within this Contract by completing DE USF Form DE Ops Int USF 0121. These details will be passed to the Coordinating Authorized Person (AP) for. The AP Electrical will interview all prospective Skilled Persons and on satisfactory completion of an interview, they will be issued with an Electricity Safety Rule Book and be designated Skilled Persons (Electrical) for the purpose of this Contract.

Mechanical Systems: The Contractor shall familiarize himself with and comply with JSP 375 Volume 3, Chapter 4 (Mechanical) and shall take all other measures necessary for the safe execution of the work. JSP 375 Volume 3, Chapter 4 (Mechanical Systems). Skilled Persons (Mechanical Systems) must only work on Mechanical Systems for which they have been appointed. Additional/different training requirements exist for work on Boilers and Pressure Systems, Gas Systems, Medical Gas Pipeline Systems and Dental Air and Vacuum Systems (See Section 6 of JSP 375 Volume 3, Chapter 4 for further guidance). To be eligible for appointment, prospective Skilled Persons (Mechanical Systems) are to meet the requirements of JSP 375 Volume 3 and are to have an appropriate qualification in a relevant discipline. The AP Mechanical will interview all prospective Skilled Persons and on satisfactory completion of the interview, they will be issued with a Safety Rule Book and be designated Skilled Persons Mechanical for the purpose of this Contract.

Confined Spaces: No confined space entry is anticipated but is required then compliance with JSP 375 volume 3 chapter 4 will apply.

Working at Height: No working at height is anticipated then compliance with JSP 375 volume 3 chapter 4 will apply.

Statutory Requirements: In executing the Contract, the Contractor will comply with all relevant statutory regulations, including but not limited to the following:

The Health and Safety at Work Act 1974 The Management of Health and Safety Regulations 1992 The Construction (Design and Management) Regulations 2007 (CDM) The Electricity at Work Regulations 1989 The Hazardous Waste Regulations 2005 Workplace (Health, Safety and Welfare) Regulations1992 Working at Height Regulations 2005 The Gas Act 1986 Building Regulations 2006 The Electricity Safety, Quality and Continuity Regulations 2002 The Provision and Use of Work Equipment Regulations 1998 The Lifting Operations and Lifting Equipment Regulations 1998 The Pressure Systems Safety Regulations 2000 Control of Substances Hazardous to Health Regulations 2002

6.0 Information: The contractor will provide a full contact list detailing land line, mobile telephone numbers and e-mail addresses, Also to be provided will be:

The contractor’s management hierarchy list and details of escalation procedures should challenges arise.

Risk Assessment Method Statement Safety Plan