FA5587-17-Q-0073_RAF_Lakenheath_Hospital_BMS_Amendment_1.pdf

For Official Use Only (FOUO)

DEPARTMENT OF THE AIR FORCE

48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation RFQ – RAF Lakenheath Civil Engineering Squadron – 48 CES/CEO Reference FA5587-17-Q-0073

Requesting Agency: 48th Civil Engineering Squadron –Bldg. 1156 RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom

Purchasing Agency: 48th Contracting Squadron – 48 CONS/LGCB RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom

SOLICITATION DATE: 27 July 2017 QUOTES DUE: NLT 1500 BST, 2 August 2017

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference number FA5587-17-Q-0073. This solicitation is a requirement for brand name “Or Equal” items. As such only quotes with items that meet the identified specifications will be accepted.

Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 333415, Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 effective 19-Jan-2017, & Defense Federal Acquisition Regulation PN 20161222 Effective 22 Dec 2016.

To be considered for award, note that you or your company must be registered in System for Award Management (SAM) or register for SAM upon notification of award due to the unusual and compelling nature of this requirement, and must subsequently enroll in Wide Area Workflow (WAWF) for purpose of invoice/payment. Please note that WAWF is the ONLY ACCEPTABLE means of invoicing for payment.

Offerors should provide their DUNS number, CAGE/NCAGE code, and confirmation of their registration in WAWF along with their quote or as soon as possible upon completion of registration.

Primary point of contact:

Contract Administrator: Kim Baker TEL: 01638-52-1223 or EM: kim.baker.3.gb@us.af.mil

Secondary Point of contact:

Contracting Officer: Olivia Dean, 1Lt TEL: 01638-52-2086 or EM: olivia.dean@us.af.mil mailto:kim.baker.3.gb@us.af.mil mailto:olivia.dean@us.af.mil

For Official Use Only (FOUO)

Description of Requirement: This requirement is for the acquisition of a new Building Management System (BMS)/ Heating Ventilation and Air Conditioning (HVAC) system for the operating rooms at RAF Lakenheath’s installation Hospital. The contractor shall provide/furnish all management, tools, supplies, equipment, labor and transportation necessary to accomplish work required to replace the BMS head end equipment to include the PC and Server components, reload all controller software, replace failed controllers and configure/balance the system so air is supplied individually to each Operating Room (OR).

A Site Visit is planned for 31 July 2017 at RAF Lakenheath; all prospective offerors are highly encouraged to attend and are encouraged to inspect the sites where the services are to be performed.

Please see attachment 3 for further information.

Place of Performance:

RAF Lakenheath Hospital Building 916 & 932 RAF Lakenheath, Suffolk, IP27 9PN, United Kingdom

Attachments:

Attachment 1 – Statement of Work Attachment 2 - Quote Sheet Attachment 3 - Site visit information

The following clauses and provisions apply to this solicitation and are included by reference:

52.212-1 Instructions to Offerors – Commercial Items 52.212-3 Offeror Representations and Certifications -- Commercial Items.

52.212-4 Contract Terms and Conditions--Commercial Items.

Addendum to FAR 52.212-1 – Instructions to Offerors

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quote Specifics:

Quotes are due to this office NLT 1500 hours British Summer Time (BST), 2 August 2017. It is preferred that quotes be sent via e-mail to Kim Baker, kim.baker.3.gb@us.af.mil; or 1Lt Olivia Dean, olivia.dean@us.af.mil. Please reference the solicitation number FA5587-17-Q-0073 and RAF Lakenheath Hospital BMS in the subject of any email.

The Quote shall consist of (5) separate parts;

Part 1- Contractor’s Management Hierarchy and Escalation Procedures Part 2- Risk Assessment Part 3- Method Statement Part 4- Safety Plan Part 5- Quote Sheet (Contractor proposed pricing)

Part 1- Contractor’s Management Hierarchy and Escalation Procedures The contractor shall provide their company’s management hierarchy list and details of escalation procedures should challenges arise. The contractor shall provide a full contact list detailing land line, mobile telephone numbers, and email addresses as described in Section 6.0 of the Statement of Work

(SOW).

Part 2- Risk Assessment The contractor shall provide a risk assessment plan in regards of the work to be completed as described in the SOW.

Part 3- Method Statement The contractor shall provide a method statement thoroughly explaining their technical approach to meeting all of the requirements as described in the SOW.

Part 4- Safety Plan The contractor shall provide a safety plan explaining how they will meet all statutory requirements and safety standards while completing the requirements as described in the SOW.

Part 5- Quote Sheet The contractor shall complete Attachement-2 of this solicitation, Quote Sheet. In doing so, the vendor agrees to the contract terms and conditions as written within this solicitation and attachments. Prices will be on a firm fixed price basis, pricing must be submitted in either British Pound Sterling (£) or United States Dollar ($).

(End Addendum)

Addendum to 52.212-2 Evaluation – Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Contractor’s Management Hierarchy and Escalation Procedures

ii. Risk Assessment

iii. Method Statement

iv. Safety Plan

v. Pricing (Quote Sheet)

(End of Addendum)

52.211-6 – BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

-End of provision-

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019)

(JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) _X_ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017;

applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.225-17 -- Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using The Bureau of Fiscal Service (March 2017) https://www.fiscal.treasury.gov/fsreports/rpt/treasRptRateExch/currentRates.htm in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

https://www.fiscal.treasury.gov/fsreports/rpt/treasRptRateExch/currentRates.htm